New Delhi, India - Multiple Openings with CREA

Special Program Assistant to the Executive Director

Organisational Profile

Founded in 2000, CREA is a feminist human rights organisation based in New Delhi, India. It is one of the few international women's rights organisations based in the global South, led by Southern feminists, which works at the grassroots, national, regional, and international levels. Together with partners from a diverse range of human rights movements and networks, CREA works to advance the rights of women and girls, and the sexual and reproductive freedoms of all people. CREA advocates for positive social change through national and international fora, and provides training and learning opportunities to global activists and leaders through its Institutes.

Position Summary

Reporting directly to the Executive Director, the Special Assistant to the Executive Director provides executive support in a one-on-one working relationship. The Senior Coordinator, Executive Projects organises and coordinates executive outreach and external relations efforts, and manages special projects that are led by the Executive Director. She/he must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication skills in English, exceptional administrative and organisational skills, and the ability to maintain a realistic balance among multiple priorities. She will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Scope and Responsibilities

Executive Support

• Provides leadership to build and maintain relationships between the ED and key external stakeholders that are crucial to the success of the organisation.
•   Hands-on management of a variety of special projects for the ED, some of which may have organisational impact, ensuring deliverables and timelines are met.
•  Researches, prioritises, and follows up on incoming issues and concerns addressed to the ED, and determines appropriate course of action, referral, or response.
• Works closely and effectively with the ED to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the ED updated.
• Drafts correspondence, assists the ED with writing/editing new programme documentation, prepares presentations/documents to support the ED’s participation in panels and meetings, and other related tasks that facilitate the ED's ability to effectively lead the organisation.

Senior Management Liaison

·   Provides a bridge for smooth communication between the ED’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management.

·         Participates as an adjunct member of the Executive Team.

Communications, Partnerships and Outreach

• Edits and completes first drafts for written communications to external stakeholders.
• Works with the Communication & outreach teams to coordinate the ED's outreach activities.
•  Follows up on contacts made by the ED and supports the cultivation of on-going relationships.
• Communicates directly, and on behalf of the ED, with donors on matters related to ED's programmatic initiatives, including writing acknowledgement letters from the ED to donors.

Qualifications and Experience

• Strong organisational skills that reflect ability to perform and prioritise multiple/conflicting tasks, excellent attention to detail, and ability to follow-through to successful completion, often with deadline pressures.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
•  Expert-level written and verbal communication skills in English.
• Demonstrated proactive approaches to problem solving with strong decision-making capability.
• Highly resourceful team player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.

Education and Experience Requirements

• Bachelor's degree required.Strong work tenure: 5-7 years of experience supporting C-Level Executives, preferably in a non-profit organisation.
• Experience and interest in internal and external communications, partnership development, and fundraising.
• Have an understanding of issues relating to women's rights and the sexual and reproductive rights of all people, and a commitment to advancing these rights.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

CREA promotes pluralism and equal opportunity and is committed to diversity in its staffing and to the maintenance of an environment free of discriminatory employment practices. CREA’s policy is to provide equal employment opportunity to all individuals. No individual shall be discriminated against because of his or her actual or perceived age, caste, class, disability, marital status, religion or sexual orientation. Compensation will be based on experience and internal equity. A generous benefit package is included.

Please send a cover letter, stating your interest and why you are an excellent candidate for this position, along with your CV to jobs@creaworld.org andcbhatia@creaworld.org by 15 December 2015.  Please include in the subject line the name of the position you are applying for. You may also send your cover letter and CV by mail to:

CREA (Creating Resources for Empowerment in Action)

7 Jangpura B, Mathura Road,

New Delhi 110014.

Senior Coordinator, Resource Development, Proposals and Acquisitions

Scope and Responsibilities

·    In coordination with the Director, Resource Development and relevant programme staff and consultants, lead the development of funding proposals for major institutional and development donors in response to donor RFPs.

·         Review proposal requirements, communicate requirements and deadlines to relevant staff/consultants, write and/or edit proposal content, coordinate timely receipt of proposal inputs from all stakeholders, and ensure completion of proposal by the deadline.

·    Manage development and delivery of all institutional donor reports, and submit all donor reports.

·   Track proposal and report submission and status (hard copy and using our donor management software), update staus as required, and ensure accuracy of fundraising reports and donor analysis.

· Manage ongoing communication with institutional donors, and build strong relationships with current and new donors.

·    Identify potential new donors, including prospect research and developing concept notes.

·         Provide support for Executive Director and other senior staff members’ meetings with major donors; and assist in the coordination of donor meetings, and preparation of necessary support materials.

Qualifications and Experience

•  Post-secondary graduate in the fields of social science, human rights, international development, business, or other relevant field.
• Have 5-7 years of experience in resource development and/or external communications; preference will be given to people with solid fundraising experience, especially those with experience securing funding from large institutional donors.
• Be able to coordinate complex proposal submissions, work collaboratively with a variety of stakeholders, and work under pressure to ensure deadlines are met.
• Have an understanding of issues relating to women's rights and the sexual and reproductive rights of all people, and a commitment to advancing these rights.
•   Be an excellent writer in English and be able to communicate well with both internal and external audiences.
• Be detail oriented and thorough, with an ability to self-motivate and produce high-quality work.
•  Be committed to ongoing professional learning and sharing knowledge with CREA staff.
•   Be proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)

Coordinator, Resource Development, Online, Events & Corporate Collaboration

Scope and Responsibilities 

• In coordination with the Director, Resource Development, explore and develop fundraising opportunities with the private sector, including individual donors, Indian and global corporations and corporate foundations, and special events.
• Raise funds from individual donors through online donation portals, social media, and crowd sourcing platforms, and help grow and develop CREA’s pool of individual donors.
• In coordination with the Director, Resource Development and other relevant staff and consultants, prepare funding proposals and reports for private sector donors.
• Raise funds and support the smooth implementation of special events that CREA either leads or participates in.
•  Support ongoing communication with private sector donors, and build strong relationships with current and new donors.
•  Manage corporate and individual donor records (hard copy and using our donor management software) and keep up to date information on donors, including contact points, action items and proposal/reporting deadlines.
•  Assist, as needed, with development of major funding bids for institutional donors, and in the coordination of donor meetings, and preparation of necessary support materials.
• Liaise with key programme staff.

Qualifications and Experience

•  Post-secondary gradute in the fields of social science, human rights, international development, business, or other relevant field.
• Have 3-5 years of experience in resource development, marketing, communications, and/or other relevent fields; preference will be given to people with solid fundraising experience, particularly those who can demonstrate experience with the private sector.
• Have an understanding of issues relating to women's rights and the sexual and reproductive rights of all people, and a commitment to advancing these rights.
• Be an excellent writer in English and be able to communicate well with both internal and external audiences.
• Be detail oriented and thorough, with an ability to self-motivate and produce high-quality work.
• Be committed to ongoing professional learning and sharing knowledge with CREA staff.
• Be proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and scial media platforms.

Accounts Officer

 Scope and Responsibilities

The Accounts Officer should be a dynamic person who assists the Manager, Finance and Administration in finance and operations-related activities, purchasing office equipment, and supporting the overall management of the financial operations of CREA, in accordance with CREA's strategic vision, mission, and goals. Working closely with the Director, Finance and Administration (DFA) and the Manager, Finance and Administration, the Coordinator, Accounts will implement and maintain systems to ensure strong financial controls and smooth financial operations, and has directed responsible for the following tasks:

• Perform accounting procedures to ensure effective operations of the office in accordance with CREA’s standard practices.
•  Vouching of expenses to correct accounts through Tally for FCRA and Non FCRA Accounts.
•  Prepare monthly Bank Reconciliation Statement.
•  Assist in preparing quarterly and annual TDS return to Income Tax department and issue TDS certificates.
•   Assist in making payment of all expenses and keep track of any advances.
• Liaise with AMC agencies on issues related to telephone, internet and office equipment, to ensure that all bills are paid on time and maintenance contracts are updated.
•    Maintain consultancy and employment contracts.
•  Maintain office fixed assets record.
• Prepare purchase orders – printing, equipment request etc.
•  Administrative support for workshops/ meetings and reimbursement to participants against expenses.

·         Other than the above tasks, Accounts Officer may be called upon to do other accounting work if the need arises.

Qualifications and Experience

• An ideal candidate should have the following qualities.
• 3-5 years experience in nonprofit accounting and grants management.
• Bachelor’s degree required; advanced degree in a business-related field preferred.
•  Trustworthiness and good interpersonal and communications skills.
•  Impeccable attention to detail.
• A foundation in nonprofit accounting.
•  High energy level, flexibility and willingness to work beyond office hours.
•  Experienced user of Tally, Excel and Power Point.
• Proven ability to work collaboratively in a team environment.
• Demonstrated ability to communicate effectively at all levels and to build and maintain strong internal and external customer relationships.