Executive & Administrative Assistant, Equal Rights Advocates, San Francisco, CA

Executive & Administrative Assistant

Posted on: September 20, 2014
Application deadline: September 26, 2014
Posted by: Equal Rights Advocates

Seeking an experienced and tech-savvy candidate to provide administrative, operational, and program support to the Executive Director and other departments at a vibrant legal non-profit organization that advocates for women and girls. This position pays $20-25/hour DOE with the opportunity for permanent and salaried placement (with benefits) after a probationary period.

DUTIES & RESPONSIBILITIES

• Assist Executive Director with daily administrative duties, including accounting, and managing Executive Director's calendar;

• Serve as primary liaison to the ERA Board of Directors, coordinating communications, scheduling meetings, and performing administrative/secretarial duties;

• Provide administrative support to various ERA departments;

• Must be capable of opening office by 8:55 a.m. each day;

• Responsible for daily office operations (processing mail, maintaining supplies, overseeing equipment, and other duties as assigned);

• Assist with technical needs of office and coordinate with outside vendors;
• Create and update documents and spreadsheets (typically advanced level MS Excel and MS Word required)
• Assist with special events, both internal and external, as needed;
• Assist ED with various human resources functions, including office orientations for new staff, volunteers and interns;
• Assist Development, Finance and Legal Departments with special projects as needed.

QUALIFICATIONS

• Minimum three years relevant and stable office experience;

• BA or equivalent; bilingual in Spanish and English a plus;

• Legal experience is a strong plus, as is experience assisting ED and/or Executive Board of a non-profit organization;
• Advanced skills in MS Word, Excel, Powerpoint and Outlook;

• High comfort with office systems and technology; experience handling technology needs of small office;
• Intermediate database skills in Access or Filemaker Pro or Raiser's Edge a plus;

• Highly organized and punctual;

• Excellent written and verbal and communications skills;

• Ability to interact professionally with coworkers, Board members, and members of the public;
• Ability to problem-solve, demonstrate sound judgment and maintain strict confidentiality;
• Ability to work under pressure in a busy environment and willingness to learn new things and take on challenges;
• Operate multi-line phone system, office equipment including copier, fax machine, mailing machine, computer;

• Unimpeded use of upper extremities and ability to lift up to 30 lbs.

HOW TO APPLY

Please submit a cover letter, resume, references, and (optional) 2-page maximum professional writing sample to the attention of Noreen Farrell at info@equalrights.org. No calls please. Position open until filled, so apply immediately. ERA is an equal opportunity/affirmative action employer and actively recruits women, people of color, persons with disabilities, and LGBTQI individuals.

Executive Assistant & Administrator, Equal Rights Advocates, San Francisco, CA

Executive Assistant and Administrator (part-time)

Posted on: June 24, 2013
Application deadline: July 1, 2013
Posted by: Equal Rights Advocates

DESCRIPTION

Seeking responsible candidates for position providing administrative, operational, and program support to the Executive Director (ED), Executive Board and staff at a vibrant women's rights legal non-profit organization. This is a part-time temporary position that pays $20-25 hour depending on experience with opportunities for a permanent and salaried placement after a probationary period.

ESSENTIAL FUNCTIONS

• Assist ED with a variety of administrative, calendaring, office management, and fundraising tasks;
• Serve as primary liaison to the ERA Board of Directors, coordinating communications, scheduling meetings, and performing administrative/secretarial duties;
• Responsible for daily office operations (processing mail, maintaining supplies, overseeing equipment, and other duties as assigned);
• Assist with technical needs of office and coordinate with outside vendors;
• Create and update documents and spreadsheets (typically advanced level MS Excel and MS Word required)
• Assist with special events, both internal and external, as needed;
• Assist ED with various human resources functions, including office orientations for new staff, volunteers and interns;
• Assist Development, Finance and Legal Departments with special projects as needed.

QUALIFICATIONS

• Minimum three years relevant and stable office experience;
• BA or equivalent; bilingual in Spanish and English a plus;
• Legal experience is a strong plus, as is experience assisting ED and/or Executive Board of a non-profit organization;
• Intermediate to advanced skills in MS Word, Excel, Powerpoint and Outlook;
• High comfort with office systems and technology; experience handling technology needs of small office;
• Beginner or intermediate skills in Access or Filemaker Pro or Raiser's Edge a plus;
• Highly organized and punctual;
• Excellent written and verbal and communications skills;
• Ability to interact professionally with coworkers, Board members, and members of the public;
• Ability to problem-solve, demonstrate sound judgment and maintain strict confidentiality;
• Ability to work under pressure in a busy environment and willingness to learn new things and take on challenges;
• Operate multi-line phone system, office equipment including copier, fax machine, mailing machine, computer;
• Unimpeded use of upper extremities and ability to lift up to 30 lbs.

HOW TO APPLY

Please submit a cover letter, resume, references, and (optional) 2-page maximum professional writing sample to the attention of Noreen Farrell at info@equalrights.org. No calls please. Position open until filled, so apply immediately. ERA is an equal opportunity/affirmative action employer and actively recruits women, people of color, persons with disabilities, and LGBTQI individuals.