Part-Time Administrator, Unchained at Last

Part-Time Administrator

Posted on: October 26, 2014
Application deadline: December 15, 2014
Posted by: Unchained at Last

Unchained At Last is the only nonprofit in the US dedicated to helping women and girls leave or avoid arranged/forced marriages. Here's your chance to join the Unchained team as a part-time administrator and work toward that important mission.

The part-time administrator works 20 hours per week, mostly via telecommute and occasionally in Westfield, NJ. Under the supervision of the executive director, the administrator is responsible for:

PUBLIC RELATIONS

- Maintaining an active social-media presence

- Regularly updating the Unchained website

- Sending e-newsletters to Unchained's mailing list

- Maintaining Unchained's mailing list

- Identifying speaking and promotion opportunities for the executive director and board members

BOOKKEEPING

- Processing donations

- Paying bills

- Preparing financial reports for board members

VOLUNTEER COORDINATION

- Screening, conducting background searches and arranging for interviews regarding applicants for volunteer positions

- Creating and maintaining records of volunteer applicants

FUNDRAISING

- Identifying potential funding sources

ADMINISTRATIVE FUNCTIONS

- Performing general clerical and administrative duties, as needed

QUALIFICATIONS

To qualify for this position you must have:

- A bachelor's degree or higher

- Deep familiarity with social media, especially Facebook and Twitter

- Proficiency in accounting software

- Superior writing skills

- Excellent organizational and time-management skills

- Experience working without close supervision

HOW TO APPLY

To apply, send your resume and salary requirements to Jeanne Gordon, board president, at jeanne@unchainedatlast.org. Please include a cover letter that explains why you want to serve as Unchained's part-time administrator and where you heard about the position.

Executive Assistant & Administrator, Equal Rights Advocates, San Francisco, CA

Executive Assistant and Administrator (part-time)

Posted on: June 24, 2013
Application deadline: July 1, 2013
Posted by: Equal Rights Advocates

DESCRIPTION

Seeking responsible candidates for position providing administrative, operational, and program support to the Executive Director (ED), Executive Board and staff at a vibrant women's rights legal non-profit organization. This is a part-time temporary position that pays $20-25 hour depending on experience with opportunities for a permanent and salaried placement after a probationary period.

ESSENTIAL FUNCTIONS

• Assist ED with a variety of administrative, calendaring, office management, and fundraising tasks;
• Serve as primary liaison to the ERA Board of Directors, coordinating communications, scheduling meetings, and performing administrative/secretarial duties;
• Responsible for daily office operations (processing mail, maintaining supplies, overseeing equipment, and other duties as assigned);
• Assist with technical needs of office and coordinate with outside vendors;
• Create and update documents and spreadsheets (typically advanced level MS Excel and MS Word required)
• Assist with special events, both internal and external, as needed;
• Assist ED with various human resources functions, including office orientations for new staff, volunteers and interns;
• Assist Development, Finance and Legal Departments with special projects as needed.

QUALIFICATIONS

• Minimum three years relevant and stable office experience;
• BA or equivalent; bilingual in Spanish and English a plus;
• Legal experience is a strong plus, as is experience assisting ED and/or Executive Board of a non-profit organization;
• Intermediate to advanced skills in MS Word, Excel, Powerpoint and Outlook;
• High comfort with office systems and technology; experience handling technology needs of small office;
• Beginner or intermediate skills in Access or Filemaker Pro or Raiser's Edge a plus;
• Highly organized and punctual;
• Excellent written and verbal and communications skills;
• Ability to interact professionally with coworkers, Board members, and members of the public;
• Ability to problem-solve, demonstrate sound judgment and maintain strict confidentiality;
• Ability to work under pressure in a busy environment and willingness to learn new things and take on challenges;
• Operate multi-line phone system, office equipment including copier, fax machine, mailing machine, computer;
• Unimpeded use of upper extremities and ability to lift up to 30 lbs.

HOW TO APPLY

Please submit a cover letter, resume, references, and (optional) 2-page maximum professional writing sample to the attention of Noreen Farrell at info@equalrights.org. No calls please. Position open until filled, so apply immediately. ERA is an equal opportunity/affirmative action employer and actively recruits women, people of color, persons with disabilities, and LGBTQI individuals.

Administrator, Center for Anti-Violence Education, Brooklyn, NY

Administrator

Posted on: May 6, 2013
Application deadline: May 31, 2013
Posted by: The Center for Anti-Violence Education

DESCRIPTION

The Center for Anti-violence Education (CAE) is a multi-racial, intergenerational, community-based, nonprofit organization that develops and implements violence-prevention programs. CAE's holistic programs help women, teens, children, survivors and LGBT communities build skills, heal from past abuse, and organize to counter the destructiveness of violence. A feminist organization, CAE brings a commitment to fighting racism, heterosexism and gender oppression to all its activities.

THE POSITION

CAE seeks to hire an energetic, skilled, and committed Administrator to provide general office management, program, and bookkeeping support. As the first point of contact for program participants and others, it is essential that the candidate have a warm, friendly, professional, and welcoming manner over the phone, in person, and via written correspondence. The position requires someone who has a keen eye for detail and can multi-task and delegate work to data entry specialist, volunteers and interns in a fast-paced environment. Additionally, it is extremely important that the candidate be capable and comfortable navigating new computer systems, including databases, online fundraising systems, and social media.

RESPONSIBILITIES

Provide general office management: answering phones, greeting guests, maintaining office machines and systems, ordering supplies, managing space rental agreements.

• Provide program support, including leading an outreach committee for program publicity; creating program flyers; and managing pre-registration, registration, data entry, and fee collection for classes.
• Maintain and troubleshoot office computer systems, including setting up new stations, installing new software/equipment, maintaining databases, website administration, and backing up the network.
• Recruit, train, schedule and supervise data entry specialist, volunteers, interns and childcare workers.
• Assist with bookkeeping and maintaining/processing of financial records.
• Assist all staff with office support such as making copies, spreadsheets, mail, and data entry.
• Assist with money management, volunteers, and website for fundraising events.
• Maintain donor management database and send timely thank you letters to donors.
• Other projects as assigned by supervisor.

QUALIFICATIONS

Minimum of 2 years experience in office/administrative setting, or comparable experience.

• Experience supervising or leading teams of staff, volunteers, or interns to complete a project.
• Strong computer/technological and database management skills. Experience with Giftworks, Microsoft Access, Excel, social media, and Wordpress/website maintenance.
• Strong communication, writing and editing skills with attention to detail.
• Disciplined self-starter, collaborative team player, ability to excel with little supervision.
• Ability to work well with people of diverse backgrounds.
• Commitment to social justice and CAE's mission and goals.
• Bilingual Spanish/English strongly preferred.

Salary is $35,000 depending on experience. Benefits include four weeks vacation and employer-sponsored health plan.

Hiring in July 2013, with priority given to applications received by May 31, 2013.

HOW TO APPLY

E-mail cover letter and resume (in .doc, or .pdf format) to Jenny DeBower: jobs@caeny.org

NO PHONE CALLS

CAE is an equal opportunity employer committed to a diverse, multicultural work environment.