President's Assistant & Press Coordinator, National Organization for Women, Washington, DC

President's Assistant & Press Coordinator

Posted on: July 21, 2014
Application deadline: July 27, 2014
Posted by: National Organization for Women

The President's Assistant is responsible for supporting the functions of the office of the President. This position requires excellent time management skills, attention to detail and the ability to communicate effectively across different mediums. The primary functions of this role are administrative, and require the maintenance and management of the President's schedule, making travel arrangements, handling all correspondence and processing expense reimbursements. Additionally, the President's Assistant will also serve as NOW's Press Coordinator, handling all incoming press requests and managing the logistics of press appearances. As the representative of the office of the President, the President's Assistant must be committed to providing a positive experience for potential partners and external parties by being courteous and accommodating through in-person, phone and written communication.

RESPONSBILITIES

Administrative (40%)

• Maintain the President's calendar by scheduling meetings, coordinating internal and external requests, and making travel arrangements;
• Ensure that chapter and state NOW activists are informed of the President's travel to their communities and coordinate onsite meetings with them;
• Handle all of the President's phone and paper mail correspondence and expense reimbursement reports;
• Make copies, scan and send, and file documents;
• Assist with project management, including preparing materials for the financial audit and direct mail and fundraising vendors;
• Coordinate Executive Committee communication.

Press Coordination (30%)

• Screen and review press and media requests;
• Arrange all scheduling and logistics for press appearances;
• Coordinate with the Communications team and consultant to track media requests and exposure;
• Compile research on interview topics;
• Facilitate relationships between local chapters and local media, when necessary.

Internship Program (15%)

• Coordinates the NOW Internship program which includes: promoting internships, managing the intern application and selection process, and serving as overall internship coordinator for the office.

National Board (10%)

• Assist with forging positive relationships with board members;
• Staff board meetings and assist with logistics, including travel information;
• Take minutes during board meetings.

Data Entry (5%)

• Assist Membership and Field departments with updating the internal database, processing receipts and requests from members.

Other duties as assigned

QUALIFICATIONS

• 2-year Associate's Degree in business or nonprofit administration, or previous experience staffing an executive level manager
• Commitment to NOW's mission, purpose and values; knowledge of NOW's structure and involvement in feminist issues a real plus
• Demonstrated ability to meet tight deadlines, work under pressure, handle simultaneous assignments and work within a team setting

Salary and benefits

Salary based on experience and qualifications. Excellent benefits include health insurance, dental insurance, life insurance, long-term disability insurance, paid sick days and generous holiday & vacation policies.

Location: National NOW Action Center, 1100 H Street NW, Suite 300, Washington, D.C. (one block from Metro Center). This is an in-house, full-time position in our Washington, D.C., office so please be local to D.C. or willing to relocate. People of color are strongly encouraged to apply.

HOW TO APPLY

Applications will not be considered without all requested information. Please e-mail resume, cover letter stating why you want to work for NOW, one-page writing sample and salary requirement to jobs@now.org. Subject line should read: Application for President's Assistant – Your Full Name. No phone calls please.

Office Coordinator, Women Make Movies, New York, NY

Office Coordinator

Posted on: July 14, 2014

Posted by: Women Make Movies

From cutting-edge documentaries that give depth to today's headlines, to films that push artistic and intellectual boundaries in all genres, Women Make Movies is the world's leading distributor of independent films by and about women. Founded in 1972, Women Make Movies (WMM) is a non-profit feminist, media arts organization dedicated to the distribution and exhibition of films by and about women. Additionally, Women Make Movies' Production Assistance (PA) Program provides assistance to emerging and experienced women directors in the production of new documentaries, fiction and experimental films.

We are looking for a smart, savvy, hardworking individual who can work independently in a busy, fast paced office. We want a superstar who is socially aware, feet firmly planted on the ground, and knows how to get the job done efficiently and effectively! Please have a strong sense of work ethic, especially with regard to showing up to work on time, every day. The right candidate will have at least two years experience in an office administration position, with an understanding of office management and maintenance, and excellent methods of communication. We are looking for someone to grow with the organization, who is able to understand the big picture, and who can successfully juggle multiple tasks in a productive and polite manner. The ideal candidate must also have a strong knowledge of Microsoft Office, be able to effectively prioritize, and must be willing and able to wear multiple hats.

RESPONSIBILITIES

• Responsible for managing all aspects of the Front Desk.

• Responsible for day-to-day operations and functions of a 10-person office.

• Responsible for the Intern / Work Study Program

• Primary liaison with Building Superintendent and Subtenant.

• Assist Administrative Director with Human Resources (recruitment, hiring, training, insurance)

• Works closely with the Acquisitions Director on logging and tracking new film acquisitions

QUALIFICATIONS & SKILLS

• Mandatory 2 - 3 years experience working in an administrative position (preferably with some supervisory experience)

• Excellent working knowledge of Microsoft platform.

• Proficiency using organizational contact database and mailing lists.

• Detail oriented and strong organization skills.

• Excellent writing/communication/customer service skills.

• Must be comfortable on phones!!

• Sense of humor appreciated.

• Experience with a non-profit or media arts organization helpful.

• Commitment to multi-cultural feminist media.

• Friendly, professional, and pleasant demeanor.

• We are looking for the RIGHT person for this position; therefore we are open to both part and full time candidates.

HOW TO APPLY

Please email resume with a letter noting relevant experience and salary history to jobs@wmm.com. NO PHONE CALLS, PLEASE. Please indicate Office Coordinator in the subject line and tell us where you saw the posting. Women Make Movies offers a competitive salary, as well as an excellent benefits package including employer-paid medical and dental insurance, long term disability, retirement plan, vacation, and paid holidays. Women Make Movies is an equal opportunity employer and encourages women of color, lesbians, and older women to apply.

Administrative Coordinator/Office Manager, Astraea Lesbian Foundation for Justice, New York, NY

Administrative Coordinator/Office Manager

Posted on: July 17, 2013
Posted by: Astraea Lesbian Foundation for Justice

DESCRIPTION

Provides administrative support to the Astraea office, including HR, IT, office management, and reception.

JOB DUTIES

• Responsible for certain fiscal responsibilities, including sorting, all incoming checks, donation checks and non-donation checks, as well as keeping a log of the check information, documenting and making copies of them and depositing them.

• Generate and process general invoices to all tenants, vendors and contractors, including either distributing invoices or creating a check request and getting appropriate approval for the check requests to be submitted to the fiscal department for payment of invoices.

• Responsible for all incoming and out-going mail, including distributing incoming mail, faxes and packages; maintenance of the mail meter machine including ensuring the postage machine has adequate postage and that outgoing mail is sent. Coordinate pick up of packages.

• Manage inventory and vendor relationships for all office, kitchen, and maintenance supplies and equipment (including, copiers, fax machines, utensils, condiments, etc.). Conducts research, reviews contracts with existing vendors, obtains quotes, and makes recommendations regarding new vendors and office equipment.

• File vendor agreements, contracts, etc. Sets up contract and service agreements. Schedule maintenance and repairs. Work with IT vendors to set up accounts and address needs of the phone system and network.

• Manage the office maintenance on a day-to-day basis, including interacting with building maintenance and cleaning vendors, ensuring general upkeep of the office and supplies, organizing cleaning days and committees for setting/cleaning up for in-office gatherings.

• Support setting up and orienting new employees and resolving questions and problems.

• Manage the process for keeping track of staff attendance, including overseeing the staff calendar, managing staff time tracking systems, and generating weekly time reports and biweekly accrual reports to monitor staff attendance and time off. Responsible for reviewing, printing and distributing timesheets.

• Works with the Director of Communications to mange the organization of and access to office technology.

• Works with the Deputy Director for fiscal, administrative and general operational support as needed.

• Performs other duties and projects assigned from time to time

SKILLS & QUALIFICATIONS

• Must have prior administrative experience of at least 3 years.
• Experience with Human Resource system a plus
• Must have excellent written and verbal communication and interpersonal skills.
• Must be detail oriented.
• Proficiency with MS Word and Excel; Databases and other computer programs a plus.
• Experience with office management.
• Good problem solving skills.
• Good planning and organizational skills.
• Working knowledge of mail processes such as postage machine, Federal Express and UPS.
• Ability to prioritize and manage ever-shifting priorities.
• Ability to work independently and as part of a team.
• Second language a plus.

HOW TO APPLY

Please send cover letter. salary requirements and resume to: jobs@astraeafoundation.org

Quality & Operations Assistant, National Abortion Federation, Washington, DC

Quality and Operations Assistant

Posted on: August 2, 2013

Application deadline: October 4, 2013

Posted by: National Abortion Federation

DESCRIPTION

The NAF Hotline Fund is a 501 (c)(3) organization dedicated to providing accurate, unbiased reproductive health care information to women from diverse backgrounds and to providing callers with confidential consultation and referrals to providers of quality abortion care. The Hotline Fund also provides case management services to women with special needs and limited financial assistance to help subsidize care for low-income women. The Hotline provides services in English, Spanish, and French.

RESPONSIBILITIES

The Quality and Operations Assistant will work with both the Data Processing Manager and the Clinical Data Manager to provide administrative support to the Hotline. These duties will include:

•Sorting, entering, scanning, and filing data; •Providing support resources for members; •Analyzing and tracking compliance data; •Corresponding with members; •Maintaining the quality of documents; and •Helping provide compliance and quality trainings.

QUALIFICATIONS

•Demonstrated commitment to a woman's right to choose abortion ; •Ability to work quickly, efficiently, and accurately with great attention to detail; •Ability to work in a fast-paced environment; •Ability to work on a variety of projects and be able to manage multiple deadlines; •Prior experience working with databases required; •Ability to work independently as well as in a team; •Interest in doing administrative work for non profit organizations; •Understanding of women's complex social and financial situations; •Bachelor's degree or equivalent work experience; •Previous experience working with a membership organization or in customer service, and at least one year of professional or intern experience required; and •Experience with Microsoft Access strongly preferred.

HOW TO APPLY

Qualified individuals should mail, fax, or email a cover letter and resume to: Hotline Director; NAF Hotline Fund; 1660 L Street NW, Suite 450; Washington, DC 20036; fax: 202-667-5890; email: careers@prochoice.org.

Executive Assistant & Administrator, Equal Rights Advocates, San Francisco, CA

Executive Assistant and Administrator (part-time)

Posted on: June 24, 2013
Application deadline: July 1, 2013
Posted by: Equal Rights Advocates

DESCRIPTION

Seeking responsible candidates for position providing administrative, operational, and program support to the Executive Director (ED), Executive Board and staff at a vibrant women's rights legal non-profit organization. This is a part-time temporary position that pays $20-25 hour depending on experience with opportunities for a permanent and salaried placement after a probationary period.

ESSENTIAL FUNCTIONS

• Assist ED with a variety of administrative, calendaring, office management, and fundraising tasks;
• Serve as primary liaison to the ERA Board of Directors, coordinating communications, scheduling meetings, and performing administrative/secretarial duties;
• Responsible for daily office operations (processing mail, maintaining supplies, overseeing equipment, and other duties as assigned);
• Assist with technical needs of office and coordinate with outside vendors;
• Create and update documents and spreadsheets (typically advanced level MS Excel and MS Word required)
• Assist with special events, both internal and external, as needed;
• Assist ED with various human resources functions, including office orientations for new staff, volunteers and interns;
• Assist Development, Finance and Legal Departments with special projects as needed.

QUALIFICATIONS

• Minimum three years relevant and stable office experience;
• BA or equivalent; bilingual in Spanish and English a plus;
• Legal experience is a strong plus, as is experience assisting ED and/or Executive Board of a non-profit organization;
• Intermediate to advanced skills in MS Word, Excel, Powerpoint and Outlook;
• High comfort with office systems and technology; experience handling technology needs of small office;
• Beginner or intermediate skills in Access or Filemaker Pro or Raiser's Edge a plus;
• Highly organized and punctual;
• Excellent written and verbal and communications skills;
• Ability to interact professionally with coworkers, Board members, and members of the public;
• Ability to problem-solve, demonstrate sound judgment and maintain strict confidentiality;
• Ability to work under pressure in a busy environment and willingness to learn new things and take on challenges;
• Operate multi-line phone system, office equipment including copier, fax machine, mailing machine, computer;
• Unimpeded use of upper extremities and ability to lift up to 30 lbs.

HOW TO APPLY

Please submit a cover letter, resume, references, and (optional) 2-page maximum professional writing sample to the attention of Noreen Farrell at info@equalrights.org. No calls please. Position open until filled, so apply immediately. ERA is an equal opportunity/affirmative action employer and actively recruits women, people of color, persons with disabilities, and LGBTQI individuals.

Officer Assistant & After-School Arts Counselor, Girls Athletic Leadership Schools, Denver, CO

Office Assistant & After-School Arts Counselor

Posted on: June 17, 2013
Application deadline: July 22, 2013
Posted by: Girls Athletic Leadership Schools

DESCRIPTION

GALS is an all-girls, public charter school serving 200 girls in 6^th, 7^th and 8^th grade. GALS seeks to hire an Office Assistant dedicated to supporting movement and hands-on learning into a standards-based academic environment focused on the overall health, wellness, and success of girls. GALS is accepting resumes for the following position(s) for the 2012-2013 school year for an Office Assistant and After-School Arts Coordinator.

QUALIFICATIONS

For all available positions, GALS seeks candidates who demonstrate:

Mission alignment: Belief in GALS' mission of providing a college preparatory education in a supportive environment that fosters the academic mastery and personal development necessary for every young woman to become a powerful advocate for herself and leader of her community. Experience utilizing culturally congruent strategies in gender-specific and movement-based environments is a plus.

Team Orientation: Ability to work collaboratively in a professional community by jointly planning and executing logistics and communications.

Drive for excellence: Hard-working, self-starter who takes initiative and is committed to learning and self-improvement.

Qualifications: Previous teaching and/or administrative experience. Strong organizational and communication skills. Urban school experience and experience with diverse communities preferred. Fluency in Spanish required.

Hours: 10:00am-6:00pm Monday, Tuesday, Thursday, Friday; 7:30am-3:30pm on Wednesday

DUTIES & RESPONSIBILITIES

· Uphold the mission, values, and expectations of GALS with all students and families
· Promptly greet all visitors to the school and take care of their needs to the best of his/her ability in a friendly and professional manner
· Maintain a welcoming environment and physical appearance of the front office and hallway of the school
· Manage school security systems and approve school access to visitors
· Manage faxes, letters, district mail, mailings, translation, etc. on an at-needs basis
· Manage all school "autodials" and incoming phone calls
· Perform all written and verbal translations
· Manage planned substitute teacher requests (teachers manage last-minute requests)
· Maintain inventory and supplies for Teacher Supply Closet
· Maintain inventory and supplies for the School Store, when applicable
· Inventory shipments against packing lists to be turned in to Central Office
· Ensure accurate student attendance records for the school as well as for the district (in support of the Office Assistant)
· Maintain attendance records in IC for all grades
· Enforce attendance and tardiness policies.
· Support school enrollment policies and procedures following district and school guidelines
· Manage October Count procedures and data reporting, with School Manager
· Assist with, and translate, all written parent communication on behalf of the school
· Maintain up-to-date and accurate student records
· Assist in scheduling of meetings and organize incoming student paperwork for GALS enrollment
· Manage money collection procedures and student payments
· Inventory and sell GALS gear
· Organize registration paperwork and maintain current student records in IC
· Communicate messages to students in person or via the GALS message board
· Help coordinate use of office space for events, parent meetings, student testing, counseling groups, board meetings, other classes and Special Education Team needs
· Assist the GALS administrative team with the scheduling of parent meetings and provide translation support in meetings as necessary
· Administer first aid and medications to students according to school and district standards
· Coordinate GALS' after-school activity offerings, including communicating with vendors and families, handling registration and payment, and monitoring classes
· Managing after-school dismissal and pick-up procedures
· Participate in weekly office check-ins with the School Manager

REQUIRED SKILLS

· Excellent knowledge of Spanish and English language and grammar – bilingual and bi-literate
· Customer service
· Proficient in Microsoft Office

HOW TO APPLY

Please send your resume and a personal statement explaining 1) for what position you are applying; 2) how your interests and professional experiences align with and qualify you to be part of GALS's vision and mission; 3) the challenges you anticipate encountering working in an urban start-up school. Documents should be in Word format sent via email to hiring@galschoolsdenver.org, Attn: Jessica Dauchy. Resumes will be accepted until all positions are filled. Candidates invited to move to the interview round will be expected to partake in a series of simulation exercises, including teaching to the hiring committee and/or students at GALS.

Hotline Operator, National Abortion Federation, Washington, DC

Hotline Operator (nights and weekends)

Posted on: April 19, 2013
Posted by: National Abortion Federation

DESCRIPTION

The NAF Hotline Fund has immediate openings for full-time Hotline Operators for evening and weekend shifts. Work hours will be 9:00 am – 5:00 pm on Saturdays and Sundays and 3:00 – 11:00 pm on three weekdays each week. Those who can offer services in Spanish or French are strongly encouraged to apply.

The NAF Hotline Fund is a 501(c)3 organization dedicated to providing accurate, unbiased reproductive health care information to women from diverse backgrounds and to providing callers with confidential consultation and referrals to providers of quality abortion care. The Hotline Fund also provides case management services to women with special needs and limited financial assistance to subsidize care for low-income women. The Hotline provides services in English, Spanish, and French.

RESPONSIBILITIES

Hotline Operators provide callers with unbiased, factual information about pregnancy and abortion and referrals to providers of quality care. Hotline Operators ensure accurate assessment of eligibility for funding assistance and accurate and complete documentation for eligible women. Other duties include data entry assistance and administrative tasks as assigned.

QUALIFICATIONS

Candidates should have a demonstrated commitment to a woman's right to choose abortion and understanding of women's complex social and financial situations. Candidates should also have excellent written and oral communications skills and be able to work cooperatively with women and their families, abortion providers, and staff. Candidates should have a bachelor's degree; and be able to work in a fast-paced environment. Candidates should have strong computer skills including Microsoft Office and experience with databases. Proficiency in French and/or Spanish is preferred. Bachelor's degrees in Social Work, Psychology, Sociology or entry level experience in counseling preferred.

HOW TO APPLY

Email a cover letter and resume to careers@prochoice.org