Administrative Assistant, Crittenton Women's Union, Brighton, MA

Administrative Assistant

Posted on: October 24, 2014
Posted by: Crittenton Women's Union

WHO WE ARE

As a leading nonprofit innovator that combines program delivery, independent research, and public advocacy to help lift low-income women and their families out of poverty, Crittenton Women's Union (CWU) offers a wide range of rewarding career opportunities. When you join CWU, you become part of deeply committed team that serves between 1,100 and 1,500 people annually through its mobility mentoring, housing, education, and workforce development programs.

Crittenton Women's Union is a high-performing and innovative organization whose work is achieved through the fundamental values of inclusiveness and diversity, mutual respect, support, and learning.

Position: Administrative Assistant for Supportive Housing and STEPS Scattered Sites Program

Hours: Monday-Friday, 8am-4pm

DUTIES & RESPONSIBILITIES

The Administrative Assistant is responsible for administering all activities required to maintain and enhance the operations of the Supportive Housing and STEPS Scattered Sites programs. Responsibilities include, but are not limited to: establishing and maintaining relationships with property managers/landlords regarding maintenance of apartments, maintaining leases, overseeing furniture and apartment supplies; and, providing administrative support to the management team such as, assisting with housing search activities, development of and participation in workshops/groups that promote focus on guest well-being and self-sufficiency, data management, and general clerical work. The goal of this position is to ensure efficient operations in order to obtain program and organizational goals. This position is non-exempt.

KNOWLEDGE, SKILLS, ABILITIES

• Strong computer and Microsoft Suite skills; Word, Excel, and Powerpoint.
• Strong organization skills and attention to details.
• Strong verbal and written skills.
• Ability to work effectively with others in a diverse environment with a focus on quality customer service.
• Strong problem solving skills and decision making.
• Ability to work independently with assignments achieving timely completion.

EDUCATIONAL QUALIFICATIONS

• High School or GED is required; some college is preferred.
• At least two years of full time or equivalent part time, secratarial experience with a strong knowledge of Microsoft Office Suite.
• Ability to perform simple arithmetic functions.
• Access to a reliable car.

PHYSICAL DEMANDS/WORKING CONDITIONS

• Requires prolonged sitting, some bending, stooping and stretching and ability to lift up to 25 pounds. 
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. 
• Requires normal range of hearing and eye sight to record, prepare and communicate appropriate reports. 
• Work is performed in the community and in an office environment. 
• Work may be stressful at times.

HOW TO APPLY

To be considered an applicant for this position, please complete the online employment application:

https://home.eease.adp.com/recruit2/?id=1594761&t=1

President's Assistant, National Organization for Women, Washington, DC

President's Assistant

Posted on: August 28, 2013
Application deadline: September 5, 2013
Posted by: National Organization for Women

ABOUT THE POSITION

The President's Assistant is responsible for supporting the functions of the office of the President. This position requires excellent time management skills, attention to detail and the ability to communicate effectively across different mediums. The primary functions of this role are administrative, and require the maintenance and management of the President's schedule, making travel arrangements, handling all correspondence and processing expense reimbursements. As the representative of the office of the President, the President's Assistant must be committed to providing a positive experience for potential partners and external parties by being courteous and accommodating through in-person, phone and written communication.

RESPONSIBILITIES

Administrative (70%)

• Maintain the President's calendar by scheduling meetings, coordinating internal and external requests, and making travel arrangements
• Handle all of the President's phone and paper mail correspondence and expense reimbursement reports
• Make copies, scan and send, and file documents
• Assist with project management, including preparing materials for the financial audit and direct mail and fundraising vendors
• Coordinate Executive Committee communication

National Board (10%)

• Assist with forging positive relationships with board members
• Staff board meetings and assist with logistics, including travel information
• Take minutes during board meetings

Data Entry (20%)

• Assist Membership and Field departments with updating the internal database, processing receipts and requests from members

Other duties as assigned

QUALIFICATIONS

• 2-year Associate's Degree in business or nonprofit administration, or previous experience staffing an executive level manager
• Commitment to NOW's mission, purpose and values; knowledge of NOW's structure and involvement in feminist issues a real plus
• Demonstrated ability to meet tight deadlines, work under pressure, handle simultaneous assignments and work within a team setting

Location: National NOW Action Center, 1100 H Street NW, Suite 300, Washington, D.C. (one block from Metro Center). This is an in-house, full-time position in our Washington, D.C., office so please be local to D.C. or willing to relocate. People of color are strongly encouraged to apply.

HOW TO APPLY

Applications will not be considered without all requested information. Please e-mail resume, cover letter stating why you want to work for NOW, one-page writing sample and salary requirement to vpmember@now.org. Subject line should read: Application for President's Assistant – Your Full Name. No phone calls please.

Boston Program Coordinator, BAGLY, Boston, MA

Boston Programs Coordinator

Posted on: August 8, 2013
Application deadline: August 21, 2013
Posted by: BAGLY

DESCRIPTION

BAGLY's Boston Programs Coordinator is a part time hourly position that reports directly to the Boston Programs Manager. The Boston Programs Coordinator is responsible for the implementation of BAGLY's Boston based social support/community building, leadership development and advocacy programming with LGBTQ youth. $15 per hour / 15 hours week / no benefits

RESPONSIBILITIES

Under the supervision of the Boston Programs Manager, the Boston Programs Coordinator works with the Program Management Team, which includes; other program staff, youth leaders, adult volunteers, community consultants and interns to:

• Participate in the development, evaluation and long-term strategic planning of BAGLY's programs
• Increase BAGLY Boston Programs presence in relevant social media and develop BAGLY Boston Programs social marketing and other appropriate resource/education materials
• Develop programming that supports BAGLY's ongoing work to address current and emerging needs of LGBTQ youth of color
• Coordinate logistics and develop curricula for BAGLY's Leadership Development activities including; annual Youth Leadership Retreats and participation at national conferences and the BAGLY Speakers Bureau
• Organize BAGLY's youth-led advocacy initiatives and support the development of new youth leaders through coordination of BAGLY's Queer Activist College program
• Support the coordination of BAGLY's Social Support and Community Building programs, BAGLY's Youth Leadership Committee and maintain weekly social support drop-in spaces
• Represent BAGLY at community events as appropriate
• Maintain established relationships with local and national collaborators, funders and communities and sustain excellent internal and external communication and correspondence
• Other duties as assigned

QUALIFICATIONS

• Strong understanding of, and commitment to, BAGLY's mission, LGBTQ youth, youth leadership and development, health promotion and social justice.
• Undergraduate degree and/or 4 years of full-time professional community-based program implementation or related experience
• Familiarity with the youth development approach; and experience working with youth leadership models
• Experience with community building and event planning
• Experience working with communities of color, LGBTQ communities, and youth and young adults.
• Excellent verbal and written communication skills
• Excellent organization, planning, facilitation and time management skills
• Flexible schedule and availability evenings and some weekends

HOW TO APPLY

Send resume, cover letter, writing sample, salary requirements and reference list to jobs@bagly.org. No phone calls or solicitations.

Quality & Operations Assistant, National Abortion Federation, Washington, DC

Quality and Operations Assistant

Posted on: August 2, 2013

Application deadline: October 4, 2013

Posted by: National Abortion Federation

DESCRIPTION

The NAF Hotline Fund is a 501 (c)(3) organization dedicated to providing accurate, unbiased reproductive health care information to women from diverse backgrounds and to providing callers with confidential consultation and referrals to providers of quality abortion care. The Hotline Fund also provides case management services to women with special needs and limited financial assistance to help subsidize care for low-income women. The Hotline provides services in English, Spanish, and French.

RESPONSIBILITIES

The Quality and Operations Assistant will work with both the Data Processing Manager and the Clinical Data Manager to provide administrative support to the Hotline. These duties will include:

•Sorting, entering, scanning, and filing data; •Providing support resources for members; •Analyzing and tracking compliance data; •Corresponding with members; •Maintaining the quality of documents; and •Helping provide compliance and quality trainings.

QUALIFICATIONS

•Demonstrated commitment to a woman's right to choose abortion ; •Ability to work quickly, efficiently, and accurately with great attention to detail; •Ability to work in a fast-paced environment; •Ability to work on a variety of projects and be able to manage multiple deadlines; •Prior experience working with databases required; •Ability to work independently as well as in a team; •Interest in doing administrative work for non profit organizations; •Understanding of women's complex social and financial situations; •Bachelor's degree or equivalent work experience; •Previous experience working with a membership organization or in customer service, and at least one year of professional or intern experience required; and •Experience with Microsoft Access strongly preferred.

HOW TO APPLY

Qualified individuals should mail, fax, or email a cover letter and resume to: Hotline Director; NAF Hotline Fund; 1660 L Street NW, Suite 450; Washington, DC 20036; fax: 202-667-5890; email: careers@prochoice.org.

Administrative Assistant, Crittenton Women's Union, Brighton, MA

Administrative Assistant

Posted on: July 23, 2013
Posted by: Crittenton Women's Union

GENERAL SUMMARY OF DUTIES

The Administrative Assistant for the Healthy Families Program is responsible for administering activities required to maintain and enhance program operations. Responsibilities include but are not limited to: administrative and program support, service coordination, and data and office management. The goal of this position is to ensure efficient operations in order to maintain program and organizational goals.

ESSENTIAL DUTIES OF THE POSITION

ADMINISTRATIVE SUPPORT: Provide administrative support to the Healthy Families team including special and routine projects, which include, but is not limited to: data collection, recordkeeping, data entry, photocopying, file organization and maintenance, processing of invoices, and other clerical work as needed. Assists with phone surveys, written participant satisfaction surveys, and participant focus group. Collects and aggregates data based on feedback from program participants. Reviews and updates immunization records for children in the HF program. Assists with putting together advocacy materials.

SERVICE COORDINATION: Serves as primary contact for referral sources and new referrals, including: Reaching out to new referrals by phone, mail, and email; Keeping a contact log; Maintaining communication with referral sources. Researches resources for participants' referral needs and ensures timely follow up with participants.

DATA MANAGEMENT: Manages and improves data collection systems and procedures to insure timely reporting for internal and external use; reviews data to identify issues and trends which affect program operations, service delivery and marketing; maintains departmental databases and other resources.

OFFICE MANAGEMENT: Organizes the Healthy Families office to insure optimal utilization of space and resources; Processes donations and purchases; Manages and monitors equipment maintenance and training to insure cost effective, quality operations and service delivery; Ensures that the office is always kept clean, orderly, and well-functioning.

MISCELLANEOUS: Performs other tasks as required to support and maximize the programs and services of the Crittenton Women's Union.

KNOWLEDGE, SKILLS & ABILITIES

1. Ability to work independently, being proactive in identifying problems and finding solutions.
2. Ability to communicate effectively, both orally and in writing with co-workers, participants, and CWU Partner organizations.
3. Strong organization skills.
4. Ability to understand and follow specific instructions or multi-step procedures, perform simple mathematical computations, and code or complete routine documents and forms. Attention to detail is a must.
5. Ability to create, compose, and edit simple written materials.
6. Word processing and data processing skills.
7. Ability to maintain confidentiality of records and information.
8. Records maintenance and filing skills.
9. Receptionist skills including a pleasant phone manner.
10. Skill in the use of basic office equipment.

EDUCATIONAL AND OTHER REQUIREMENTS

A High School Diploma required; Associates degree preferred; 1-3 years of administrative assistant experience preferred; ability to type at least 40 words per minute; good understanding of Microsoft Office suite; bilingual in English and Spanish a plus.

PHYSICAL DEMANDS/WORKING CONDITIONS

Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eye sight to record, prepare and communicate appropriate reports. Work is performed in an office environment. Work may be stressful and fast paced at times.

HOW TO APPLY

Visit https://home.eease.adp.com/recruit/?id=1177281

Program & Special Projects Associate, YWCA, New York, NY

Program and Special Projects Associate

Posted on: July 1, 2013
Application deadline: September 1, 2013
Posted by: YWCA of the City of New York

DESCRIPTION

YWCA of the City of New York is dedicated to eliminating racism, empowering women and promoting peace. justice, freedom and dignity for all. The Programs and Special Projects Assistant provides administrative and research support to programs. This position requires outstanding analytical and problem-solving skills and the ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects. The Program and Special Projects Associates must have the capacity to communicate effectively both verbally and in writing with staff, volunteers and the public. The ideal canidate is flexible, creative and results oriented. The Program and Special Projects Associate reports directly to the Chielf Program Officer.

RESPONSIBILITIES

- Create and maintain program division calendars
- Assist with the planning and the coordination of program division events and staff development initiatives
- Facilitate the purchase of materials and supplies for all program division
- Manage administrative files, databases and project management tools.
- Assist with clerical and general office duties for senior program team
- Manage the flow of materials and supplies for programs
- Assist with the coordination of special projects within program division and agency-wide
- Conduct research for special projects initiatives and program related activities
- Coordinate and manage program related communications in collaboration with the Chief Program Officer
- Assist with the coordination volunteer recruitment and selection
- Supervise interns, volunteers and support personnel as necessary
- Interact with volunteers, staff, and consultants, partnering agencies and / or public.
- Fulfilling all other duties deemed vital to the organization

JOB REQUIREMENTS

- An undergraduate degree from a competitive college
- A minimum of 2-3 years work experience
- Excellent interpersonal, verbal and written communication skills
- Strong organizational skills and analytical ability
- Ability to conduct research and summarize data
- Knowledge of Microsoft Office and web based tools required; desktop publishing a plus
- Strong commitment to YWCA NYC mission
- Ability to work with a wide range of constituencies within a diverse team
- Ability to work with a high level of confidentiality.

Salary details: Low to mid 30's based on experience

Benefits: Excellent benefits package and professional development

HOW TO APPLY

Please forward a cover letter and resume to Resume3@ywcanyc.org

Office Manager, Habitat for Humanity, Worcester, MA

Office Manager (part-time)

Posted on: June 28, 2013
Posted by: Habitat for Humanity - Metro West/Greater Worcester

OVERVIEW

Habitat for Humanity - Metro West/Greater Worcester (HFH-MWGW) is an independent affiliate of Habitat for Humanity International. We are a nonprofit, ecumenical Christian organization dedicated to eliminating substandard housing and homelessness worldwide and to making adequate, affordable shelter a matter of conscience and action. Habitat is founded on the conviction that every man, woman and child should have a simple, decent, affordable place to live in dignity and safety.

HFH-MWGW serves 42 towns and cities in the Greater Worcester and MetroWest Communities. Headquartered in Worcester Massachusetts, HFH-MWGW is an independent 501 (c) 3 organization affiliated with Habitat for Humanity International.

JOB DESCRIPTION

This part-time position (28 hours per week) is responsible for assisting the affiliate in maintaining efficient and effective office operations.

• Provide administrative support to the Executive Director, staff and volunteer committees
• Host Site Manager in charge of overseeing 2-3 AmeriCorps members
• Assist with weekly data entry into GiftWorks (donor software) & resulting thank you letters
• Maintain updates on affiliate's web site through the use of Wordpress
• Answer office phone inquiries, general correspondence and telephone requests
• Maintain office machines, supplies, key databases and filing systems
• Coordinate printing and mailing of semi-annual appeal letters
• Other duties as requested

REQUIRED SKILLS

• Excellent computer skills, specific knowledge of MS Office applications; familiarity with database programs a plus
• Well organized, good team leadership skills
• Excellent verbal and written communication skills, strong spelling and editing capabilities
• An ability to work occasional flexible hours
• An understanding of and a belief in, the mission of Habitat for Humanity.

HOW TO APPLY

Please send resume and cover letter to: office@habitatmwgw.org, and list "Office Manager" in the subject line.

Administrative Assistant, Dominican Women's Development Center, New York, NY

Administrative Assistant

Posted on: June 21, 2013
Application deadline: July 19, 2013
Posted by: Dominican Women's Development Center

DESCRIPTION

Under the direction of the Early Head Start Director is responsible for intermediate administrative support to the Early Head Start Program. Major tasks includes the coordination of data collection, program assessment, program evaluation and generation of reports and related documents. Maintains appropriate filing systems for program data and information both manual and electronically.

QUALIFICATIONS

Associate degree in secretarial science with a minimum of one year of professional experience providing services in a community-based setting. The position requires computer literacy; the ability to work with the public and program participants; ability to communicate with Latino families; excellent interpersonal skills; ability to work independently and as a member of the team. Must be fully bilingual and cognizant and sensitive to multi-cultural issues.

DUTIES & RESPONSIBILITIES

► Operates a PC to view, enter, edit, format, revise, print, process and distribute information and plans. Creates and produces a variety of written materials for the program such as correspondence, manuals, contracts, charts, reports and records.
► Operate reception area greeting families, answering telephone, copying, filing, ordering supplies, maintaining petty cash accounts, and performing other clerical duties as required by the Program Director.
► Coordinates, documents and tracks pertinent data to meet the information and reporting needs for the program, evaluates the reporting/record-keeping requirements and recommends the best means of tracking data, gathers data and calculates information for the early childhood program.
► Gathers and complies data from a variety of sources, determines the most appropriate information source and researches program documents to locate specific information; completes forms/documents according to established instructions.
► Plans, arranges and coordinates specific meetings, events, operational meetings, conferences or other group events; anticipates needs, puts together the necessary information, copies, material/equipment needs and ensures readiness in advance of the activity.
► Completes other tasks as directed by the program director to meet the organizations' mission and goals.

HOW TO APPLY

Send resume and cover letter EHS Staff to ltorresdwdc@gmail.com or by fax at 212-994-6065

Office Administrator, Habitat for Humanity, Worcester, MA

Office Administrator

Posted on: April 29, 2013
Posted by: Habitat for Humanity

OVERVIEW

Habitat for Humanity - Metro West/Greater Worcester (HFH-MWGW) is an independent affiliate of Habitat for Humanity International. We are a nonprofit, ecumenical Christian organization dedicated to eliminating substandard housing and homelessness worldwide and to making adequate, affordable shelter a matter of conscience and action. Habitat is founded on the conviction that every man, woman and child should have a simple, decent, affordable place to live in dignity and safety. HFH-MWGW serves 42 towns and cities in the Greater Worcester and MetroWest Communities. Headquartered in Worcester Massachusetts, HFH-MWGW is an independent 501(c)3 organization affiliated with Habitat for Humanity International.

JOB DESCRIPTION

This part-time position (28 hours per week) is responsible for assisting the affiliate in maintaining efficient and effective office operations.

• Provide administrative support to the Executive Director, staff and volunteer committees
• Host Site Manager in charge of overseeing 2-3 AmeriCorps positions
• Assist with weekly data entry into GiftWorks (donor software) & resulting thank you letters
• Maintain updates on affiliate's web site through the use of Wordpress
• Answer office phone inquiries, general correspondence and telephone requests
• Maintain office machines, supplies, key databases and filing systems
• Coordinate printing and mailing of semi-annual appeal letters
• Other duties as requested

REQUIRED SKILLS

• Excellent computer skills, specific knowledge of MS Office applications; familiarity with database programs a plus
• Well organized, good team leadership skills
• Excellent verbal and written communication skills
• An ability to work occasional flexible hours
• An understanding of and a belief in, the mission of Habitat for Humanity.

HOW TO APPLY

Please send resume and cover letter ASAP to: office@habitatmwgw.org, listing "Office Administrator" in the subject line.

Medical Assistant, Planned Parenthood, Seattle, WA

Medical Assistant

Posted on: April 19, 2013
Posted by: Planned Parenthood of the Great Northwest

DESCRIPTION

Join our exceptional medical team!

This is a full-time Medical Assistant position that floats between Seattle, West Seattle, and Kent. The schedule is variable depending on the location and may include days or evening shifts, Mondays through Saturdays. 

One to two years experience in a medical setting, HCA-E certification, a valid driver's license, and a high school diploma or equivalent are required. Women's health care experience and EHR experience preferred. 

JOB SUMMARY

Under the direct supervision and direction of a designated health center manger, provides support to staff and clients by performing with accuracy and timeliness, a variety of tasks in the front desk and back office provides support to staff and clients by performing, with accuracy and timeliness, a variety of tasks in the front desk and back office areas of the health center, works in multiple health centers in assigned area, and incorporates those functions into the overall operations of the agency. 

Front Desk Responsibilities: 

Performs tasks at the Front Desk including, but not limited to, checking patients in and out; selling supplies; answering phones; quoting fees; ordering and maintaining supplies; and a variety of clerical tasks. 

Conducts initial procedures for patients at front desk; completes supply sales, assists in data collections. 

Maintains patient accounts by obtaining, recording, and updating personal and financial information. 

Obtains revenue by recording and updating, financial information; recording and collecting patient payments; controlling credit extended to patients. 

Transfers medical records, interoffice and other medical facilities per PPGNW policies. 

Opens and closes the Front Desk and counts daily receipts. 

Back Office Responsibilities: 

Performs tasks at the Nurses Station including, but not limited to, preparing exam rooms, taking clients to exam rooms, assisting the clinician, performing lab tests, ordering and maintaining supplies, maintaining logs and manuals, and a variety of tasks which require demonstrating a knowledge of universal precautions, sterile technique and hazardous waste disposal. Ability to obtain a HCA license may be required. 

Performs laboratory intake (height, weight, blood pressure, urinalysis, hemoglobin, venipuncture, etc.) 

Opens and closes lab/back office area. 

Cleans and stocks lab and exam rooms.

Performs lab tests and lab specimens in compliance with lab and agency protocols and procedures.

Assists clinicians and doctors during surgical procedures.

HOW TO APPLY

Please apply at www.ppgnw.org/jobs

PPGNW supports Diversity and is an Equal Opportunity Employer.

Project Assistant, Center for Social Innovation, Needham Heights, MA

Project Assistant

Posted on: March 25, 2013
Application deadline: April 29, 2013
Posted by: Center for Social Innovation

DESCRIPTION

The Center for Social Innovation is a woman-owned small business that develops, tests, and disseminates creative solutions to complex social problems. Through research and evaluation, training, technical assistance, and web-based communications, the Center for Social Innovation (C4) brings theory to the streets, applying the knowledge of best practices to real world settings. With this support, service providers are better able to address the challenges they face every day.

C4 is seeking a full-time Project Assistant (40 hours per week). The Project Assistant provides general administrative and research support to several projects within C4.

RESPONSIBILITIES

• Provide administrative support to project staff, including scheduling conference calls, meetings, and travel; coordinating communication among project teams; and supporting a range of project management functions.
• Manage logistics for training events, online training activities (e.g., webcasts, online courses) conferences, and other meetings. This includes collaborating with local partners, identifying venues, negotiating venue and hotel contracts, coordinating presenter/meeting materials, coordinating internal and external meetings and communication, applying for Continuing Education Unit (CEU) credits, booking travel, and other duties.
• Provide research, writing, and editorial support to create reports, products, and curricula.

REQUIREMENTS

• Bachelor's degree.
• At least two years administrative experience.
• Extremely accurate attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Word, PowerPoint, and Excel.
• Basic knowledge of homelessness, poverty, and other related issues.

People from diverse racial and ethnic backgrounds, sexual orientations, and lived experiences of homelessness and recovery are encouraged to apply. Salary range is $34,000-$38,000 annually for 40 hours per week. 

HOW TO APPLY

Please send cover letter and resume to Jayne Samuda at jcsamuda@center4si.com.