Phone Outreach Organizer, Peace Action West, Oakland, CA

Phone Outreach Organizer

Posted on: November 19, 2014
Posted by: Peace Action West

Peace Action West is a fun and healthy working environment that provides anyone with the desire to change the world with the political organizing skills necessary to create and maintain a strong grassroots contingency. 

We offer plenty of opportunities for advancement within our organization, and provide the background and skills needed for a career with political advocacy groups and other non-profit work.

Phone Outreach Organizers strengthen our grassroots base by updating and educating our members, encouraging activism and raising funds. We run six phoning shifts per week, and ask phoners to commit to at least four of them. Our evening shifts run from 5:30-9:30 PM Mon-Thurs. We also run two day time shifts, on Friday from 11:30 AM -3:30 PM and on Sunday from 3-7 PM. We provide paid training, so no experience is necessary.

Peace Action West is a pro-feminist, queer-friendly and multi-cultural workplace. Women, People of Color and LGBTQQ people are encouraged to apply.

HOW TO APPLY

Call Jonathan at 510 830 3600 x119, or email a letter of intent and resume to jritter@peaceactionwest.org

Shelter Night Residential Manager, Children & Family Services Center, Charlotte, NC

Shelter Night Residential Manager

Posted on: July 12, 2013
Posted by: Children & Family Services Center

DESCRIPTION

Safe Alliance (formerly United Family Services) is a non-profit agency based in Charlotte, North Carolina with additional facilities in the Charlotte and the surrounding area, including Union and Cabarrus Counties. We are dedicated to providing hope and healing to survivors of domestic and sexual violence, child abuse and helping adults and children build safe, healthy relationships.

This full-time (37.5 hours/week) position reports to the Shelter Operations Manager at Safe Alliance. He/she promotes the well-being and development of women and their children who are in danger of violence from the woman's intimate partner by managing the night time operation of the Shelter and coordinating evening volunteers.

ESSENTIAL DUTIES

• Delivers client services by providing intake and crisis intervention and case management, screening and admitting clients and by referring ineligible clients to appropriate resources. Answer crisis line and provide crisis intervention, intake and/or referral as needed.

• Maintains a safe and stable night time environment for clients by supervising all housekeeping functions, by enforcing Shelter policies, and by handling emergency situations effectively. Also, assists with donations by sorting, organizing or disseminating donations to clients as needed.

• Promotes and maintains professional working relationships with agency staff and community agencies by participating in activities that promote the agency and by keeping daytime staff well informed about evening activities.

• Assists with Shelter functioning by participating in training of relief staff and volunteers.

• Ensures the availability of quality division services by supervising volunteer events in the evening. Greet volunteers scheduled for evening projects and provide volunteers with any needed supplies/materials.

• Contributes to quality services by staying informed of developments and trends in the areas of domestic violence, residential services and volunteer management.

• Contributes to the accuracy of direct service information by maintaining accurate, up-to-date client, volunteer, division and agency records.

• Contributes to agency effectiveness by performing other agency duties as required.

EDUCATION and/or EXPERIENCE

• B.S. in human services, counseling, education, BSW or Criminal Justice or equivalent degree from an accredited university or college and 4 years related experience.
• MSW or MA in counseling, psychology, social work or equivalent degree from an accredited college or university.
• Able to work overnight week and weekend shifts, as applicable.

OTHER REQUIREMENTS

• Must possess excellent written and verbal communication skills.
• Proficient in Microsoft Office products.
• Valid driver's license and insurance required.
• Reliable transportation required.
• Pre-employment background check required.

HOW TO APPLY

To apply, send cover letter and resume to careers@childrenfamily.org.

Love is Respect Relief Advocate, Texas Council on Family Violence, Austin, TX

Love is Respect Relief Advocate

Posted on: July 18, 2013
Application deadline: August 7, 2013
Posted by: Texas Council on Family Violence

DESCRIPTION

The LIR Relief Advocate is responsible for responding to incoming calls, chats and texts on the LIR website from victims, advocates, general public and service providers and provides crisis intervention, safety planning, referrals, information and problem solving to all callers.

Due to LIR's 24/7, 365 days per year operation, the LIR Relief Advocate will be required to work night, weekend, and holidays. This position requires a high level of empathy and sensitivity to all incoming inquiries.

DUTIES & RESPONSIBILITIES

Serves as role model of work and behavior standards for LIR in and outside of the work place including social media profiles and blog. Accepts calls and chats from victims and/or the general public. Provides referrals to local services; provides information/education about domestic violence. Accepts calls and chats from service providers; networks with service providers; receives updated service directory information from service providers. Places out-going conference telephone calls to service providers to advocate for LIR callers' needs; refers unresolved problems between service providers and LIR callers to Helpline Shift Leads; documents contacts and results. Advocates shall maintain standards of conduct that are empowerment-based and nonjudgmental; Advocates shall respond to all calls and chats in a professional manner with a tone of calmness, sensitivity, empathy and non-judgment; Advocates shall respond to all calls and chats with accurate information; Advocates shall make effective and efficient use of time and information for each LIR call and chat session. Collects demographic information on all calls (including TTY calls), enters caller's needs and options discussed into computer program; documents referrals given to callers; maintains data entry records for worker activity codes. Respond to caller's requests for domestic violence materials (i.e. Brochures, flyers, posters, handouts and other promotional materials).

This description only includes essential functions of the job and does not imply that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow and any other job-related instruction and to perform any other job-related duties requested by his or her supervisor or management.

REQUIREMENTS & RESPONSIBILITIES

High school diploma or equivalent preferred. Professional and personal experience may substitute for educational requirements.
Must work a minimum of 12 hours per month.
Willingness to participate in extensive training program.
Experience/familiarity with computers. Knowledge of Word for Windows and Access preferred.
Ability to work shifts which will provide coverage for Love is Respect Helpline during operational hours 24/7 hours, 365 days per year including holidays.
Ability to attend required meetings (including, but not limited to, Program Team and In-Service trainings), which may be scheduled during hours outside of the Advocate's regular schedule.
Ability to manage time and complete multiple activities within a time frame.
Demonstrated ability to manage high stress situations.
Ability to work as a team member, providing support and constructive feedback in interpersonal interaction.
Commitment to feminist and nonviolent perspective and behavior and willingness to work in such an environment.
Demonstrates initiative and the ability to be flexible and creative.
Ability to work with people from a variety of backgrounds and experiences.
Ability to adjust work hours to requirements of the organization including occasional overtime as needed.
Ability to respond with empathy and support to victims in crisis situations and with sensitivity and awareness to diverse cultural, ethnic and social backgrounds, values, attitudes and languages.
Commitment to concept of local, community, volunteer-based delivery of human services by domestic violence shelters and teen dating abuse agencies.
Commitment to LIR program philosophy.

Ability to read, write and converse in English, available to travel overnight occasionally and tolerate prolonged sitting or standing. Requires bending, stooping, lifting, and carrying objects up to 25 pounds, with or without accommodations and to effectively work long and at times odd hours while maintaining a sense of humor. Must have emotional and physical stamina to deal with a variety of stressful situations, including responses to complaints and internal and external interactions. Availability for local, state, national and international travel.

The above statements are intended to describe the general nature and minimum level of work being performed. They are not intended to be construed as exhaustive of all duties, responsibilities and skills required for the position. The employee will be required to perform any other job-related duties as required by the job objectives, the management, and mission and philosophy of LIR. This description does not modify any employee's at-will-status and is not a contract for continued employment of any duration.

HOW TO APPLY

Visit http://www.loveisrespect.org/employment and download a full job description and an application and complete in its entirety. It can be emailed to employment@tcfv.org or faxed to 512.306.9887. A resume without an application will not be accepted.

Overnight Set Shift Relief Advocate, Love Is Respect, Texas Council on Family Violence, Austin, TX

Overnight Set Shift Relief Advocate

Posted on: July 18, 2013
Application deadline: August 7, 2013
Posted by: Love Is Respect, Texas Council on Family Violence

Start Date: August 2013

End Date: November 30, 2013 (as funding allows)

DESCRIPTION

The LIR Overnight Set Shift Relief Advocate (Temporary) is a member of the Love is Respect Helpline and is supervised by the Helpline Shift Lead.

The LIR Overnight Set Shift Relief Advocate (Temporary) is responsible for responding to incoming calls, chats and texts on the LIR website from victims, advocates, general public and service providers and provides crisis intervention, safety planning, referrals, information and problem solving to all callers.

The LIR Overnight Set Shift Relief Advocate (Temporary) position is scheduled on a set schedule.

Available shifts are:

1) Sat/Sun/Mon 11:45 pm – 8:00 am (Overnight)

Due to LIR's 24/7, 365 days per year operation, the LIR Overnight Set Shift Relief Advocate (Temporary) will be required to work night, weekend, and holidays. This position requires a high level of empathy and sensitivity to all incoming inquiries.

DUTIES & RESPONSIBILITIES

Accepts calls and chats from victims and/or the general public. Provides referrals to local services; provides information/education about domestic violence. Accepts calls and chats from service providers; networks with service providers; receives updated service directory information from service providers. Places out-going conference telephone calls to service providers to advocate for LIR callers' needs; refers unresolved problems between service providers and LIR callers to Helpline Shift Leads; documents contacts and results. Advocates shall maintain standards of conduct that are empowerment-based and nonjudgmental; Advocates shall respond to all calls and chats in a professional manner with a tone of calmness, sensitivity, empathy and non-judgment; Advocates shall respond to all calls and chats with accurate information; Advocates shall make effective and efficient use of time and information for each LIR call and chat session.
Collects demographic information on all calls (including TTY calls), enters caller's needs and options discussed into computer program; documents referrals given to callers; maintains data entry records for worker activity codes. Respond to caller's requests for domestic violence materials (i.e. Brochures, flyers, posters, handouts and other promotional materials).
This description only includes essential functions of the job and does not imply that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow and any other job-related instruction and to perform any other job-related duties requested by his or her supervisor or management.

REQUIREMENTS & RESPONSIBILITIES

High school diploma or equivalent preferred. Professional and personal experience may substitute for educational requirements. Willingness to participate in extensive training program. Experience/familiarity with computers. Knowledge of Word for Windows and Access preferred. Ability to work shifts which will provide coverage for Love is Respect Helpline during operational hours 24/7 hours, 365 days per year including holidays. Ability to attend required meetings (including, but not limited to, Program Team and In-Service trainings), which may be scheduled during hours outside of the Advocate's regular schedule. Ability to manage time and complete multiple activities within a time frame. Demonstrated ability to manage high stress situations. Ability to work as a team member, providing support and constructive feedback in interpersonal interaction. Commitment to feminist and nonviolent perspective and behavior and willingness to work in such an environment. Demonstrates initiative and the ability to be flexible and creative. Ability to work with people from a variety of backgrounds and experiences. Ability to adjust work hours to requirements of the organization including occasional overtime as needed. Ability to respond with empathy and support to victims in crisis situations and with sensitivity and awareness to diverse cultural, ethnic and social backgrounds, values, attitudes and languages. Commitment to concept of local, community, volunteer-based delivery of human services by domestic violence shelters and teen dating abuse agencies. Commitment to LIR program philosophy.

Ability to read, write and converse in English, available to travel overnight occasionally and tolerate prolonged sitting or standing. Requires bending, stooping, lifting, and carrying objects up to 25 pounds, with or without accommodations and to effectively work long and at times odd hours while maintaining a sense of humor. Must have emotional and physical stamina to deal with a variety of stressful situations, including responses to complaints and internal and external interactions. Availability for local, state, national and international travel.

The above statements are intended to describe the general nature and minimum level of work being performed. They are not intended to be construed as exhaustive of all duties, responsibilities and skills required for the position. The employee will be required to perform any other job-related duties as required by the job objectives, the management, and mission and philosophy of LIR. This description does not modify any employee's at-will-status and is not a contract for continued employment of any duration.

HOW TO APPLY

Visit http://www.loveisrespect.org/employment and download a full job description and an application and complete in its entirety. It can be emailed to employment@tcfv.org or faxed to 512.306.9887. A resume without an application will not be accepted. PLEASE MAKE SURE TO INDICATE THE SHIFT YOU ARE INTERESTED IN ON THE APPLICATION

Executive Administrative Assistant to CEO, Alternatives for Girls, Detroit, MI

Executive Administrative Assistant to CEO

Posted on: July 1, 2013
Posted by: Alternatives for Girls

QUALIFICATIONS

Bachelor's degree in business administration or related field and 5 years of administrative work experience required. Proficiency using MS Word, Outlook, Excel, database maintenance, and internet usage required. Effective reasoning, verbal and written communication skills required. Must possess interpersonal skills sufficient to effectively communicate with Board of Trustees, staff and public. Project management experience a plus. Valid Michigan driver's license required.

ESSENTIAL DUTIES

1. Provide confidential administrative support to CEO in the ongoing operations of the executive office, performing duties assigned, including processing confidential correspondence, reports, scheduling appointments, etc.

2. Coordinate, prepare and distribute materials for the board of directors and select board committees, such as meeting notices, meeting minutes, agenda and supporting information; host and coordinate meetings.

3. Organize and maintain CEO's files and organizational archive files.

4. Coordinate travel arrangements for administrative staff as needed.

5. Handle CEO communications, including mail processing, answer telephone inquiries route calls, mail, and e-mail as appropriate.

6. Staff and/or serve on agency and board committees as assigned.

7. Coordinate CEO's schedule using MS Outlook; set, confirm, reschedule appointments as needed, provide necessary documents to CEO in advance of meetings, etc.

WORKING CONDITIONS

1. Work involves sitting for 70% of work time. Ability to stoop and bend to file records.
2. Must have reliable transportation and good driving record, as driving errands are sometimes required.
3. Position involves the ability to work flexible schedule including weekends, evenings and early morning.

Employment type: Full time

Salary details: 15.00 - 17.92 Hourly depending on experience

Benefits: Generous benefit package

HOW TO APPLY

Please send resumes to:
Stacey Elliott, Human Resource Manager
903 W. Grand Blvd
Detroit, MI 48208
E-Mail: humanresources@alternativesforgirls.org
Fax: (313) 361-8938

Office Manager, Habitat for Humanity, Worcester, MA

Office Manager (part-time)

Posted on: June 28, 2013
Posted by: Habitat for Humanity - Metro West/Greater Worcester

OVERVIEW

Habitat for Humanity - Metro West/Greater Worcester (HFH-MWGW) is an independent affiliate of Habitat for Humanity International. We are a nonprofit, ecumenical Christian organization dedicated to eliminating substandard housing and homelessness worldwide and to making adequate, affordable shelter a matter of conscience and action. Habitat is founded on the conviction that every man, woman and child should have a simple, decent, affordable place to live in dignity and safety.

HFH-MWGW serves 42 towns and cities in the Greater Worcester and MetroWest Communities. Headquartered in Worcester Massachusetts, HFH-MWGW is an independent 501 (c) 3 organization affiliated with Habitat for Humanity International.

JOB DESCRIPTION

This part-time position (28 hours per week) is responsible for assisting the affiliate in maintaining efficient and effective office operations.

• Provide administrative support to the Executive Director, staff and volunteer committees
• Host Site Manager in charge of overseeing 2-3 AmeriCorps members
• Assist with weekly data entry into GiftWorks (donor software) & resulting thank you letters
• Maintain updates on affiliate's web site through the use of Wordpress
• Answer office phone inquiries, general correspondence and telephone requests
• Maintain office machines, supplies, key databases and filing systems
• Coordinate printing and mailing of semi-annual appeal letters
• Other duties as requested

REQUIRED SKILLS

• Excellent computer skills, specific knowledge of MS Office applications; familiarity with database programs a plus
• Well organized, good team leadership skills
• Excellent verbal and written communication skills, strong spelling and editing capabilities
• An ability to work occasional flexible hours
• An understanding of and a belief in, the mission of Habitat for Humanity.

HOW TO APPLY

Please send resume and cover letter to: office@habitatmwgw.org, and list "Office Manager" in the subject line.

Officer Assistant & After-School Arts Counselor, Girls Athletic Leadership Schools, Denver, CO

Office Assistant & After-School Arts Counselor

Posted on: June 17, 2013
Application deadline: July 22, 2013
Posted by: Girls Athletic Leadership Schools

DESCRIPTION

GALS is an all-girls, public charter school serving 200 girls in 6^th, 7^th and 8^th grade. GALS seeks to hire an Office Assistant dedicated to supporting movement and hands-on learning into a standards-based academic environment focused on the overall health, wellness, and success of girls. GALS is accepting resumes for the following position(s) for the 2012-2013 school year for an Office Assistant and After-School Arts Coordinator.

QUALIFICATIONS

For all available positions, GALS seeks candidates who demonstrate:

Mission alignment: Belief in GALS' mission of providing a college preparatory education in a supportive environment that fosters the academic mastery and personal development necessary for every young woman to become a powerful advocate for herself and leader of her community. Experience utilizing culturally congruent strategies in gender-specific and movement-based environments is a plus.

Team Orientation: Ability to work collaboratively in a professional community by jointly planning and executing logistics and communications.

Drive for excellence: Hard-working, self-starter who takes initiative and is committed to learning and self-improvement.

Qualifications: Previous teaching and/or administrative experience. Strong organizational and communication skills. Urban school experience and experience with diverse communities preferred. Fluency in Spanish required.

Hours: 10:00am-6:00pm Monday, Tuesday, Thursday, Friday; 7:30am-3:30pm on Wednesday

DUTIES & RESPONSIBILITIES

· Uphold the mission, values, and expectations of GALS with all students and families
· Promptly greet all visitors to the school and take care of their needs to the best of his/her ability in a friendly and professional manner
· Maintain a welcoming environment and physical appearance of the front office and hallway of the school
· Manage school security systems and approve school access to visitors
· Manage faxes, letters, district mail, mailings, translation, etc. on an at-needs basis
· Manage all school "autodials" and incoming phone calls
· Perform all written and verbal translations
· Manage planned substitute teacher requests (teachers manage last-minute requests)
· Maintain inventory and supplies for Teacher Supply Closet
· Maintain inventory and supplies for the School Store, when applicable
· Inventory shipments against packing lists to be turned in to Central Office
· Ensure accurate student attendance records for the school as well as for the district (in support of the Office Assistant)
· Maintain attendance records in IC for all grades
· Enforce attendance and tardiness policies.
· Support school enrollment policies and procedures following district and school guidelines
· Manage October Count procedures and data reporting, with School Manager
· Assist with, and translate, all written parent communication on behalf of the school
· Maintain up-to-date and accurate student records
· Assist in scheduling of meetings and organize incoming student paperwork for GALS enrollment
· Manage money collection procedures and student payments
· Inventory and sell GALS gear
· Organize registration paperwork and maintain current student records in IC
· Communicate messages to students in person or via the GALS message board
· Help coordinate use of office space for events, parent meetings, student testing, counseling groups, board meetings, other classes and Special Education Team needs
· Assist the GALS administrative team with the scheduling of parent meetings and provide translation support in meetings as necessary
· Administer first aid and medications to students according to school and district standards
· Coordinate GALS' after-school activity offerings, including communicating with vendors and families, handling registration and payment, and monitoring classes
· Managing after-school dismissal and pick-up procedures
· Participate in weekly office check-ins with the School Manager

REQUIRED SKILLS

· Excellent knowledge of Spanish and English language and grammar – bilingual and bi-literate
· Customer service
· Proficient in Microsoft Office

HOW TO APPLY

Please send your resume and a personal statement explaining 1) for what position you are applying; 2) how your interests and professional experiences align with and qualify you to be part of GALS's vision and mission; 3) the challenges you anticipate encountering working in an urban start-up school. Documents should be in Word format sent via email to hiring@galschoolsdenver.org, Attn: Jessica Dauchy. Resumes will be accepted until all positions are filled. Candidates invited to move to the interview round will be expected to partake in a series of simulation exercises, including teaching to the hiring committee and/or students at GALS.

Executive Assistant, International Gay and Lesbian Human Rights Commission, New York, NY

Executive Assistant

Posted on: June 10, 2013
Posted by: International Gay and Lesbian Human Rights Commission

DESCRIPTION

Founded in 1990 and guided by the values of collaboration, depth and feminism, the International Gay and Lesbian Human Rights Commission (IGLHRC) strives to help lesbian, gay, bisexual and transgender (LGBT) people live safer, healthier, and more empowered lives worldwide. IGLHRC focuses its efforts on supporting organizations to effectively document human rights violations and advocate for the rights of LGBT people. IGLHRC's vision of change includes policy reform, legal challenges, increased coalition work, and stronger LGBT communities worldwide. IGLHRC currently seeks an Executive Assistant.

The Executive Assistant is a full time position and reports primarily to and provides comprehensive support for the Executive Director. The core function of this role is to ensure that the Executive Director maintains an active, effective, and well-managed schedule related to internal and external organizational activities. As a secondary function, the Executive Assistant coordinates specific projects and activities related to other departments including Communications, Development, Operations and the Program staff.

DUTIES & RESPONSIBILITIES

• Maintaining the Executive Director's calendar, setting appointments, and briefing the Executive Director each day on the schedule;
• Arranging travel for the Executive Director including purchasing of airline tickets, hotel reservations, and car rental; creating and maintaining schedule for all trips, including meetings, logistics, and events;
• Managing the Executive Director's and IGLHRC's general email inbox by screening incoming mail, determining how best to route certain questions and inquiries, and responding to selected messages;
• Responding to incoming calls and requests. In Executive Director's absence, ensuring that requests for action or information are relayed to the appropriate staff member; handling and assuring timely payment of all Executive Director-related invoices;
• Composing routine correspondence on own initiative or from brief notes or oral instructions, referring to other sources for detailed information; Assembling materials or reports for distribution. Preparing reports where the information may be gathered from several sources or may be difficult to organize or compile;
• Proofreading typed or printed work and checking records and reports for grammatical construction, completeness, clerical, arithmetical, and typing accuracy, and for compliance with established standards and special instructions;
• Typing drafts and finished documents of a variety of material from written and verbal instructions, which may include letters, memoranda, notices, records, reports, and other material (may include some technical terminology);
• Acting as liaison between Executive Director's office and other organizations;
• Other duties as assigned.

The Executive Assistant will also provide support to the Board of Directors. These duties include:

• Preparing and distributing Board reports and Board meeting packets;
• Coordinating Board meetings, including booking rooms, catering, putting together board packets, and sending to each board member in advance of meeting. Purchasing and ensuring proper distribution of board gifts. Attending all board meetings and calls;
• Recording and distributing meeting minutes;
• Maintaining Board binder of all meetings, resolutions drafted, etc.;
• Maintaining communication to the Board as requested;
• Maintaining up-to-date Board contact list;
• Managing logistics of face-to-face Board meetings, including travel & hotel arrangements;
• Other Duties as assigned.

Other general administrative and miscellaneous duties include:

• Receiving and distributing all incoming mail and coordinates outgoing mail. Recording checks received and forwarding mail to the Operations Manager;
• Completing special projects as needed;
• Providing support as requested;
• Greeting and directing office visitors, answering main office telephone system, responding to direct requests for information and/or forwarding messages to appropriate staff. Making sure the office is kept in orderly and clean fashion;
• Assisting with review of administrative procedures and development of systems to assure compliance by all staff;
• Maintaining inventory for office supplies;
• Providing eadministrative support to staff for copying, faxing, and large scale mailings;
• Maintaining and updating edatabase as needed;
• Responding to staff requests for administrative support as needed;
• Additional duties as assigned.

REQUIREMENTS

• Bachelor's degree in a related field.
• Proficiency in Microsoft Word, Excel and Database management experience preferred.
• Excellent verbal and written communications skills.
• Ability to present information concisely and effectively, both verbally and in writing.
• Ability to organize and prioritize work.

HOW TO APPLY

Interested candidates should e-mail a cover letter explaining how your skills and background fit this position and a resume/CV to jobs@iglhrc.org. Please refer to Executive Assistant in the subject line.

IGLHRC is an equal opportunity/affirmative action employer. Women, People of Color, and transgender/gender-variant individuals are strongly encouraged to apply.

Office & HR Assistant, Room to Read, San Francisco, CA

Office and Human Resources Assistant

Posted on: May 17, 2013
Posted by: Room to Read

DESCRIPTION

Room to Read seeks to transform the lives of millions of children in developing countries by focusing on literacy and gender equality in education. Working in collaboration with local communities, partner organizations and governments, we develop literacy skills and a habit of reading among primary school children, and support girls to complete secondary school with the relevant life skills to succeed in school and beyond.

We are non-governmental, non-religious and work with many local NGOs and community based organizations to implement our programs. We currently work in Bangladesh, Cambodia, India, Laos, Nepal, South Africa, Sri Lanka, Tanzania, Vietnam, and Zambia – countries with a desperate lack of resources to educate their children. Since our inception, Room to Read's worldwide team has impacted over 7.8 million children by constructing more than 1,600 schools, establishing over 15,000 libraries, publishing 874 new children's book titles in 27 local languages, and reaching over 20,000 girls through our Girls' Education program.

Room to Read has an annual budget of approximately US$43.7 million and our global staff numbers over 600. Our global headquarters is located in San Francisco, and we have smaller fundraising offices in Delhi, New York, Hong Kong, London, Mumbai, Sydney, and Tokyo. We have an Asia Regional Office located in New Delhi and program offices in Colombo, Dar es Salaam, Dhaka, Hanoi, Ho Chi Minh City, Kathmandu, Lusaka, New Delhi, Pretoria, Phnom Penh, and Vientiane.

POSITION OVERVIEW

Room to Read seeks a dedicated and personable Office & HR Assistant (OA) to provide administrative support to our growing, 100+ employee Global Office staff, in the US and abroad. The OA is responsible for ensuring the smooth operations of the Room to Read Global Office as well as providing administrative support to the Human Resources department. This is a fantastic entry-level position for a bright, self-motivated, well-organized individual who wants to be part of a fast-growing international non-profit. Daily tasks are predominately focused on administrative support, with occasional projects and potential opportunity for increased responsibility. The Office & HR Assistant will report to the Sr. Manager, Human Resources and is a member of the Human Resources Team.

DUTIES & RESPONSIBILITIES

General Office Management (≈60% of time):

• Serve as receptionist for the San Francisco office, which includes answering, directing, and returning phone calls regarding Room to Read inquiries
• Manage Facilities including liaising with building management, cleaning service, other outside vendors, and staff to ensure that the office is secure, clean, well maintained and appointed, and provides adequate space
• Greet and direct visitors and guests
• Collect, sort, distribute, and post incoming and outgoing mail
• Prepare customs documents and bill international and express shipping
• Manage general email inquiries to Room to Read (info@roomtoread.org)
• Monitor supply and equipment stock, determine needs, and place requests for necessary items
• Maintain relationships with outside vendors and seek new relationships that benefit our operations
• Assist in overseeing office infrastructure (workspaces, common spaces, office set up) including office expansion and/or office moves for all RtR GO offices (San Francisco, New York, Sydney, London, Hong Kong, Tokyo, Mumbai)
• Create, implement, and update office systems/procedures
• Develop, implement, and oversee an emergency plan for the office
• Assist with Office Management budget
• Administer the GO cell phone policy
• Conduct office tours for all new hires
• Take comprehensive notes at monthly All Hands team meetings
• Create and support positive team morale and office environment

HR Team Administrative Support (≈40% of time):

• Coordinate the logistics of the quarterly Global Office New Hire Orientation program (i.e., booking flights and hotel rooms, scheduling trainings)
• Coordinate and plan all team-building activities including the annual GO offsite retreat, holiday parties, birthday celebrations, staff recognition events and the annual friends & family picnic
• Maintain HR employee, payroll, recruiting and insurance files on both our shared public drive and in paper storage files to ensure organization and legal compliance
• Maintain Global Office photo yearbook
• Complete expense and credit card reports for the Chief Talent Officer
• Facilitate visits to the Global Office of employees from other offices including visa, flight, hotel and ground transportation arrangements
• Manage renewal of independent contracts when they expire
• Assist Recruiters, hiring managers, and candidates throughout the recruiting process (scheduling interviews, running background checks)
• Other duties, as assigned

QUALIFICATIONS

Required:

• Bachelor's degree
• Ability to be present, on-site at our San Francisco office (this position is not conducive to remote work)
• Meticulous attention to detail
• Exceptional organizational and multi-tasking skills – the candidate must be able to establish priorities, successfully juggle those multiple priorities and deadlines and consistently communicate progress and outcomes achieved
• Highly professional demeanor – the OA will have opportunities to interact w/both internal staff as well as external vendors, clients, funders and should therefore have mature and highly developed communication skills, both written and oral
• Self-reliance and initiative – once trained in systems and procedures, the ideal OA will operate successfully with minimal direction
• Proficiency in using the Microsoft Office suite
• Flexibility
• Ability to troubleshoot and independently solve problems as – and even before – they arise
• Ability to work independently and as part of a team
• Prior success working closely and building relationships with diverse groups of people
• Proven track record of achieving results
• Legally eligible to work in the United States; no sponsorship provided
• Ability to perform some physical labor

Preferred:

• 1-2 years' work experience in a fast-paced, growth-oriented organization
• Working or volunteering in a non-profit organization that is focused on maintaining high quality work and low overhead

To be successful as a member of the Room to Read team, you will also:

• Have a passion for our mission and a strong desire to impact an up-and-coming non-profit organization
• Be an innovative and creative thinker; you're not afraid to try something new and inspire others to do so
• Have a very high level of personal and professional integrity and trustworthiness
• Have a strong work ethic and require minimal direction
• Work well independently as well as part of a team
• Thrive in a fast-paced and fun environment

COMPENSATION

Room to Read offers a competitive salary with excellent benefits. Benefits include health, dental, vision, long-term disability insurance, commuter benefits, and a 401K match. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, fun, and rapidly growing organization that is changing the world through literacy and gender equality in education.

HOW TO APPLY

Please send a cover letter and resume by email, with "Office & HR Assistant" in the subject line, (no letters, calls, faxes, or drop-ins) to hiring@roomtoread.org. Due to high applicant volume you may not receive a response from Room to Read. Applications are accepted until the position is filled.

Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.

Administrative Associate, Center for Reproductive Rights, New York, NY

Administrative Associate

Posted on: April 23, 2013
Application deadline: May 31, 2013
Posted by: Center for Reproductive Rights

DESCRIPTION

The Center for Reproductive Rights (the "Center"), a global human rights organization founded in 1992 with expertise in constitutional and international law, seeks an Administrative Associate to be based in its New York City headquarters. The Administrative Associate reports to the Director of the Office of the President and will provide administrative support to the President & CEO and the Scheduler. The Administrative Associate will join the team of an innovative and cutting-edge organization committed to promoting the equality, reproductive health, and self-determination of women throughout the world. National-level courts, regional human rights courts, and United Nations bodies have increasingly recognized that a woman's right to reproductive autonomy and reproductive healthcare are basic human rights that must be protected. The Center for Reproductive Rights has played a key role in securing these legal and policy victories and works with attorneys and advocates in the U.S., Latin America, Africa, Asia, and Europe. In addition to its headquarters, the Center has offices in Washington, D.C., Nairobi, Kenya, Bogotá, Colombia, Kathmandu, Nepal, and Geneva, Switzerland. The Center's current annual operating budget is approximately $15 million.
The Administrative Associate will have the benefit of the Center's many strengths:

• A compelling global human rights mission and cutting-edge legal and policy work that has a reputation for quality and excellence.
• A dynamic organization that has consistently grown in budget size and program impact.
• Dynamic and articulate spokespeople.
• Established relationships with and the respect of opinion leaders, journalists, editors, and legal and NGO partners.
• An organizational philosophy that values and supports strong financial management and a proven track record of strong audits and best practices oversight.
• An impressive and engaged Board, strong leadership team and a solid balance sheet.

The Administrative Associate will be joining the Center at an exciting time for the institution and at a critical time for the nation. In December 2011, the Center's Board adopted a new strategic plan for 2012-2017. This plan was crafted with the input of both Board and staff during a year-long process of external and internal examination and deliberation. The Center has launched a number of bold new initiatives to go on the offense and change the discourse and policy landscape, while significantly expanding its capacity with new programing and ambitious fundraising goals.

The Center works across the globe on issues including access to life-saving obstetrics care, contraception, abortion services, and comprehensive sexuality information, as well as the prevention of forced sterilization and FGM. It has brought groundbreaking cases before national courts, U.N. committees, and regional human rights bodies, and has built the legal capacity of women's rights advocates in over 50 countries. The Center's groundbreaking litigation and advocacy has transformed how reproductive rights are understood by courts, governments, and human rights bodies, and its undivided focus on reproductive rights has given it unparalleled expertise in the use of constitutional, international and comparative human rights law to hold governments accountable for failing to ensure women's access to critical reproductive healthcare services.
The Center is led by President & CEO Nancy Northup, who brings a rich mix of experience in public interest law, government service, and women's rights advocacy. Under her leadership, the Center has expanded its international work, including the launch of an international litigation campaign that has included the first abortion case decided by the U.N. Human Rights Committee and the first case to frame preventable maternal deaths as a human rights violation. She also led the integration of the human rights framework in the Center's U.S. work and the establishment of the Law School Initiative. Before joining the Center in 2003, Ms. Northup served as the founding director of the Democracy Program at the Brennan Center for Justice at NYU Law School; as a prosecutor and Deputy Chief of Appeals in the U.S. Attorney's office for the Southern District of New York; and as a law clerk to the Honorable Alvin B. Rubin of the U.S. Court of Appeals for the Fifth Circuit. Ms. Northup has taught constitutional law and human rights as an adjunct professor at NYU and Columbia law schools.

The Center is a not-for-profit 501(c)(3) organization governed by a 23-person board of directors. The Center has a diverse staff of over 100 professionals from Chile, Colombia, Croatia, Kenya, Korea, Nepal, Nigeria, the Philippines, Sweden, Slovakia, the U.K., and the U.S.

RESPONSIBILITIES

The Administrative Associate's main responsibilities will include:

• Manage all correspondence for the President/CEO and Director. Develop and maintain work flow processes to ensure that correspondence is composed, edited and proofread for signing by the President/CEO or other surrogates. Correspondence may include memos, proactive letters of congratulations or thanks, and emails. Coordinate with other departments as needed.
• Plan and execute the logistics of all Board of Directors meetings and affiliated activities throughout the year. This includes researching and securing venues and caterers, developing board/committee meeting schedules and agendas, organizing materials and mailings, coordinating with IT, handling travel arrangements for board members, and completing other administrative paperwork.
• In conjunction with the Director of the OOP, coordinate the administrative functions and daily operations in support of board affairs, as well as develop and monitor the board affairs annual budget; ensure that the activities of the Board and its standing Committees are well-documented and that appropriate filing and archiving of information occurs.
• Record and track Board-related developments, such as Board-approved commitments and policies, maintain and update various Board documents and coordinate and ensure execution of follow-up from meetings.
• Support the Director of the OOP and team in providing logistical support for all-staff meetings, other special large scale meetings, special events, conferences and awards.
• Maintain up to date and accurate contact lists for the OOP and generate reports as needed.
• Receive and screen phone calls and assist with issues in their primary stages whenever possible. Work with OOP team to make sure all callers receive initial responses within two (2) hours and for more complex calls, appropriate responses within reasonable time frames.
• Research and secure travel arrangements for U.S. and International travel
• Process expense forms for the Office of the President.
• Serve as a point-person for daily IT needs for the OOP.
• Assist in maintaining President/CEO's files
• Provide other administrative duties that include but are not limited to mailings, copying, collating, and organizing reports and other materials.

QUALIFICATIONS

• Bachelor's degree required;
• Excellent writing, proofreading and editing skills with attention to detail;
• Minimum of three to five years of related work experience;
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint; experience with Sharepoint preferred;
• Ability to maintain confidentiality with sensitive information;
• Ability to work collaboratively and under pressure;
• Flexibility to work overtime;
• Commitment to reproductive rights and human rights generally;
• Work, educational and/or volunteer experience in reproductive rights and/or human rights issues are preferred;
• Experience with event planning and travel arrangements is very helpful.

Duration of Position: This is a permanent full-time position.

Compensation: The Center offers a competitive salary commensurate with experience and a comprehensive benefits program.

HOW TO APPLY

Please send a cover letter and resume to resumes@reprorights.org, and indicate "Administrative Associate, Last name and Code 178 in the subject line." The cover letter and resume should be sent as attachments.

The Center for Reproductive Rights is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage candidates from all groups and communities to apply.

Office Administrator, Habitat for Humanity, Worcester, MA

Office Administrator

Posted on: April 29, 2013
Posted by: Habitat for Humanity

OVERVIEW

Habitat for Humanity - Metro West/Greater Worcester (HFH-MWGW) is an independent affiliate of Habitat for Humanity International. We are a nonprofit, ecumenical Christian organization dedicated to eliminating substandard housing and homelessness worldwide and to making adequate, affordable shelter a matter of conscience and action. Habitat is founded on the conviction that every man, woman and child should have a simple, decent, affordable place to live in dignity and safety. HFH-MWGW serves 42 towns and cities in the Greater Worcester and MetroWest Communities. Headquartered in Worcester Massachusetts, HFH-MWGW is an independent 501(c)3 organization affiliated with Habitat for Humanity International.

JOB DESCRIPTION

This part-time position (28 hours per week) is responsible for assisting the affiliate in maintaining efficient and effective office operations.

• Provide administrative support to the Executive Director, staff and volunteer committees
• Host Site Manager in charge of overseeing 2-3 AmeriCorps positions
• Assist with weekly data entry into GiftWorks (donor software) & resulting thank you letters
• Maintain updates on affiliate's web site through the use of Wordpress
• Answer office phone inquiries, general correspondence and telephone requests
• Maintain office machines, supplies, key databases and filing systems
• Coordinate printing and mailing of semi-annual appeal letters
• Other duties as requested

REQUIRED SKILLS

• Excellent computer skills, specific knowledge of MS Office applications; familiarity with database programs a plus
• Well organized, good team leadership skills
• Excellent verbal and written communication skills
• An ability to work occasional flexible hours
• An understanding of and a belief in, the mission of Habitat for Humanity.

HOW TO APPLY

Please send resume and cover letter ASAP to: office@habitatmwgw.org, listing "Office Administrator" in the subject line.

On-Call Residence Assistant, Good Shepard Center for Homeless Women, Los Angeles, CA

On-Call Residence Assistant

Posted on: May 8, 2013
Posted by: Catholic Charities of Los Angeles

DESCRIPTION

Good Shepherd Center for Homeless Women and Children consists of three shelters. Languille Emergency Shelter is a 12 week emergency shelter for women just off the streets. They provide food, clothing, shelter, referrals and supportive services for up to 30 woman a night, Hawks Residence Transitional Housing supports up to 30 women transitioning from emergency shelter to permanent housing and Farley House is a 21 one-bedroom apartment building providing transitional housing to single women and women with children. Good Shepherd Center is seeking a dependable, caring individual to work on-call and temporary full-time who has experience working with the homeless population.

RESPONSIBILITIES

Provides first line of staff presence in residential shelter, implements rules and policies governing shelter operations and assists residents with problems and questions. Answers phones and monitors front door. Ensures shelter residents comply with rules. Observes and records significant activities. Provides general information and direction to the public. Oversees volunteer activities.

QUALIFICATIONS

Completion of high school or the equivalent. Six to twelve months of related experience.

Salary: $10

HOW TO APPLY

Mail resume to Catholic Charities of Los Angeles, Inc., P.O. Box 15095, Los Angeles, CA 90015, fax to (213) 251-3402 or email to Center Director, ybostic@gschomeless.org and Human Resources, hrjobs@ccharities.org EOE.

Administrator, Center for Anti-Violence Education, Brooklyn, NY

Administrator

Posted on: May 6, 2013
Application deadline: May 31, 2013
Posted by: The Center for Anti-Violence Education

DESCRIPTION

The Center for Anti-violence Education (CAE) is a multi-racial, intergenerational, community-based, nonprofit organization that develops and implements violence-prevention programs. CAE's holistic programs help women, teens, children, survivors and LGBT communities build skills, heal from past abuse, and organize to counter the destructiveness of violence. A feminist organization, CAE brings a commitment to fighting racism, heterosexism and gender oppression to all its activities.

THE POSITION

CAE seeks to hire an energetic, skilled, and committed Administrator to provide general office management, program, and bookkeeping support. As the first point of contact for program participants and others, it is essential that the candidate have a warm, friendly, professional, and welcoming manner over the phone, in person, and via written correspondence. The position requires someone who has a keen eye for detail and can multi-task and delegate work to data entry specialist, volunteers and interns in a fast-paced environment. Additionally, it is extremely important that the candidate be capable and comfortable navigating new computer systems, including databases, online fundraising systems, and social media.

RESPONSIBILITIES

Provide general office management: answering phones, greeting guests, maintaining office machines and systems, ordering supplies, managing space rental agreements.

• Provide program support, including leading an outreach committee for program publicity; creating program flyers; and managing pre-registration, registration, data entry, and fee collection for classes.
• Maintain and troubleshoot office computer systems, including setting up new stations, installing new software/equipment, maintaining databases, website administration, and backing up the network.
• Recruit, train, schedule and supervise data entry specialist, volunteers, interns and childcare workers.
• Assist with bookkeeping and maintaining/processing of financial records.
• Assist all staff with office support such as making copies, spreadsheets, mail, and data entry.
• Assist with money management, volunteers, and website for fundraising events.
• Maintain donor management database and send timely thank you letters to donors.
• Other projects as assigned by supervisor.

QUALIFICATIONS

Minimum of 2 years experience in office/administrative setting, or comparable experience.

• Experience supervising or leading teams of staff, volunteers, or interns to complete a project.
• Strong computer/technological and database management skills. Experience with Giftworks, Microsoft Access, Excel, social media, and Wordpress/website maintenance.
• Strong communication, writing and editing skills with attention to detail.
• Disciplined self-starter, collaborative team player, ability to excel with little supervision.
• Ability to work well with people of diverse backgrounds.
• Commitment to social justice and CAE's mission and goals.
• Bilingual Spanish/English strongly preferred.

Salary is $35,000 depending on experience. Benefits include four weeks vacation and employer-sponsored health plan.

Hiring in July 2013, with priority given to applications received by May 31, 2013.

HOW TO APPLY

E-mail cover letter and resume (in .doc, or .pdf format) to Jenny DeBower: jobs@caeny.org

NO PHONE CALLS

CAE is an equal opportunity employer committed to a diverse, multicultural work environment.