Executive Assistant & Development Associate, The Jewish Women's Foundation of the Greater Palm Beaches, Florida

Executive Assistant & Development Associate

Posted on: January 15, 2015
Application deadline: February 27, 2015
Start date: March 2, 2015
Posted by: The Jewish Women's Foundation of the Greater Palm Beaches

Organizational Overview

JWF is the only Jewish feminist grant making and advocacy organization in the Palm Beach area focused on systemic solutions to social and economic gender inequalities. We provide opportunities for women to leverage their skills and resources to improve the lives of women and girls. JWF nurtures women as leaders and is a vital voice for women and girls in our community, in Israel and around the world. JWF strives to create a more just and equitable society for all. To learn more visit: jwfpalmbeach.org.

Executive Assistant & Development Associate

JWF has an exciting opportunity for an individual who is organized, detail-oriented, and responsible to support the Chief Executive Officer's daily activities and the fundraising efforts of this rapidly growing organization. The ideal candidate will be energetic, highly motivated, a self-starter comfortable working in a fast-paced environment, a problem-solver, and a person who can prioritize workload. The individual must also have excellent interpersonal and communications skills.

Job responsibilities include but are not limited to:

Executive Support

• Manage Chief Executive Officer's calendar, scheduling and confirming appointments and coordinating travel arrangements;
• Support Chief Executive Officer's preparation for meetings;
• Work with other staff to coordinate Chief Executive Officer's speaking engagements;
• Assist in preparation for Board meetings and take minutes at Board meetings and relevant committee meetings;
• Take, transcribe and disseminate meeting notes;
• Perform all bookkeeping functions, utilizing Quick Books, including preparing expense reports and reimbursements, in a timely fashion;
• Assist with special projects in conjunction with Chief Executive Officer;
• Provide other assistance as needed.

Development Support

Donor Relations:

• Track progress on annual fundraising goals;
• Ensure all donors receive timely acknowledgment letters;
• Maintain and update information about donors in Donor Perfect;
• Maintain systems for tracking relationships with prospective and current individual donors;
• Ensure Board and Trustees are informed of donations from their contacts;
• Coordinate outreach, invitations, RSVP tracking and follow-up from donor events;
• Coordinate mailings and emails including end-of-year campaign and major events;

Donor Research:

• Research prospective individual supporters, creating profiles for top prospects;
• Create briefing documents in preparation for all face-to-face donor and prospect meetings as well as cultivation events;

Communications:

• Update and maintain JWF's website with upcoming events and news;
• Ensure organizational informational packets are well presented, and communications collateral material is kept up to date and stocked;
• Lay out organizational emails and mailings;
• Maintain email/mailing lists and ensure up to date contact information for all stakeholders.

Competencies and Qualifications

• Passion for JWF's mission.
• Strong organizational skills and attention to detail;
• Comfort working in a growing organization, including performing a wide variety of functions, multi-tasking and meeting required deadlines;
• Demonstrated resourcefulness, optimism, problem solving and flexibility;
• Excellent interpersonal skills;
• Ability to stay calm under pressure;
• Ability to work independently and in a team environment;
• Strong data and database management skills, ability to create and run reports, manage and interpret data (proficiency with Excel needed, proficiency with Donor Perfect and QuickBooks needed);
• Knowledge of the American Jewish community and/or the not for profit sector, gender issues, and the State of Israel is a plus.
• Ability to work some evenings and occasional weekends;
• 1-3 years of relevant work experience;
• Bachelor's Degree or equivalent.

HOW TO APPLY

For immediate consideration, please send your resume and cover letter to Jennifer@jwfpalmbeach.org and indicate your name and "Executive Assistant & Development Associate" in the subject line. Applications will be reviewed on a rolling basis until the submission deadline of February 27, 2015.

We thank you for your interest in career opportunities with JWF. Due to high volume, only those candidates selected for an interview will be contacted.

JWF is an equal opportunity employer and provides competitive salaries and benefits.

Development Associate, Global Fund for Women, San Francisco, CA

Development Associate

Posted on: November 19, 2014
Posted by: Global Fund for Women

ORGANIZATION BACKGROUND

Global Fund for Women is a grantmaker and a global advocate for women's human rights. We help to advance the movement for women's human rights by directing resources to and raising the voices of women worldwide. We invest in local, courageous women and women-led organizations, and create digital advocacy campaigns on critical global issues for women and girls.

JOB SUMMARY

The Development Associate provides administrative support to the Vice President of Development, as well as some support to the Development team relating to donor stewardship. The Development Associate is part of the Development team and reports to the VP of Development.

ESSENTIAL JOB FUNCTIONS

Direct Administrative Support to VP of Development

• Scheduling and Planning: This position is responsible for maintaining the VP of Development's calendar. Responsibilities include but are not limited to: handling travel arrangements, scheduling phone calls and in-person meetings, and collaborating in planning for staff meetings, special events, retreats, and conferences.
• Communications: This position facilitates communication from the VP of Development. Responsibilities include but are not limited to: screening incoming calls, mail, and faxes, responding when necessary; attending various meetings, preparing agendas, summarizing notes, preparing and distributing minutes as needed; drafting and proofing correspondence.
• Budget: This position helps the VP of Development manage expense reports, track financial/budget reports for the VP and, on an as-needed basis, compile updated expense information for the Finance team.
• Data/Information Management: This position maintains records of donor correspondence and other related documentation to support the work of the Vice President. Tasks include but are not limited to: updating donor database as needed to track essential information from VP's contact with donors.
• Clerical Support: This position will provide clerical support to the VP of Development, tracking ongoing projects and processes, developing workflow systems to increase efficiency, and handling any ad hoc projects.

Support to Development Team

• Teamwork: Develop strong working relationships with staff in all areas of the organization. Actively participate in planning and meeting goals as an integral team member. Participate in cross-functional work-teams as appropriate. Assist with special projects as needed to support the Development team and the Global Fund for Women as a whole.
• Donor stewardship: Support team-related projects such as semiannual impact report mailings and sends out donor acknowledgment and thank-you letters
• Event Support: Assist Dev team with donor events including report and list generation, creation of invitations, RSVP process, event logistics, post-event follow up, including mailings of thank you letters and other event related tasks
• Donor Research: Prepares Donor Briefs
• Information Management: Provides gift entry and acknowledgment support at year-end, as needed
• Miscellaneous: Follow the Global Fund policies and procedures. Carry out job responsibilities in a manner that reflects concern for personal health and safety and that of co-workers

ORGANIZATIONAL RELATIONSHIPS

Internal Relationships

This position reports directly to the Vice President of Development. In addition to daily working relationships with the VP, Primary Contact Managers, and all staff, the Development Associate will also have periodic contact with Board members.

External Relationships

As a representative of the Global Fund for Women, the Development Associate will have periodic contact with donors, institutional partners, vendors, consultants, and community leaders.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Strong organizational skills
• Excellent written and verbal communication skills
• Demonstrated ability to initiate, plan, and implement projects
• High degree of skill with Macintosh computers, using Word, Excel, Outlook, and Salesforce.
• Excellent judgment, including sensitivity to confidential information
• Ability to analyze systems and create new strategies for improving and organizing work flow
• Understanding of non-profit and philanthropic organizations
• Excellent clerical skills, including scheduling and record keeping
• Ability to work independently, at times with minimal supervision, and as part of a team
• Skill in working in a fast paced environment with flexibility to adjust to changing priorities
• Excellent interpersonal skills with the ability to develop positive working relationships and demonstrate sensitivity and appreciation for diverse viewpoints and different communication styles in a multicultural environment.
• Ability to multitask and skillfully balance competing needs across the team
• Develop thorough understanding of internal communication needs and excellent rapport with all levels of staff.
• Demonstrate sensitivity to relationships with major donors and influential community leaders
• Strong interest in and commitment to women's issues

Preferred:

• Experience in fundraising or development program
• Administrative support experience in development or fundraising
• Familiarity with Salesforce or other fundraising databases
• HTML for supporting event invitation development

EDUCATION AND EXPERIENCE

• Bachelor's degree
• Minimum 3-5 years of administrative assistant experience, in a Macintosh environment, preferably in a non-profit
• Experience working in a diverse and team oriented environment

START DATE AND COMPENSATION

The projected start date for this position will be January 2015. The Development Associate is a full time, non-exempt position. Salary will be commensurate with experience. The Global Fund for Women offers 100% employer paid premium health benefits, an excellent paid leave package, a generous retirement plan, and other benefits.

HOW TO APPLY

Applications and all supporting documents will be received until position is filled.

All pages of the application should be typed and should include the following:

• Cover letter, with the applicant's current contact information
• Resume, including references with contact information

To submit your application materials, please visit our website: http://www.globalfundforwomen.org/who-we-are/job-opportunities.

NO PHONE CALLS PLEASE! Please note: due to the volume of applications we receive, we will not be able to process applications that are incomplete.

The Global Fund for Women is committed to working globally and addressing inequities. In line with this global lens, it is our policy to actively seek a diverse pool of candidates, from a variety of backgrounds, who are committed to the mission and vision of the Global Fund.

Program Assistant, Nontraditional Employment for Women, New York, NY

Program Assistant

Posted on: November 19, 2014
Application deadline: December 15, 2014
Start date: January 5, 2015
Posted by: Nontraditional Employment for Women

ORGANIZATION DESCRIPTION

Nontraditional Employment for Women (NEW) is a nonprofit community-based organization that trains economically disadvantaged women for nontraditional careers that provide a good living wage and benefits. NEW is the longest-running program of its kind in the nation, and has helped thousands of New York City women secure skilled, unionized jobs in the construction, energy, transportation, green and facilities maintenance industries.

JOB DESCRIPTION

Nontraditional Employment for Women (NEW) is seeking a Program Assistant to provide administrative support and to coordinate various program initiatives. The position works closely with program staff and reports directly to the Executive Assistant. Responsibilities include:

• Maintain and monitor NEW's performance-based contract tracking systems;
• Data entry, conduct quality reviews of data entry, and system information;
• Assist in maintaining program and contract files;
• Assist with the collection of documents from applications, students, and graduates;
• Provide follow-up via phone or mail for training applicants, students, and graduates;
• Collect, analyze, and report program statistics including recruitment, training, employment, and retention;
• Schedule regular events for NEW students and graduates;
• Maintain ordering and delivery of program instruction materials, supplies, and tools;
• Scheduling space for internal meetings and keeping classroom calendars up to date;
• Provide administrative and clerical support to staff as needed;
• Perform other duties as necessary.

QUALIFICATIONS

The ideal candidate will be self-motivated and flexible. S/he has excellent interpersonal skills, and enjoys working with a variety of people. S/he also possesses the ability to take initiative, work independently, multi-task, and prioritize responsibilities. NEW seeks candidates with the following qualifications and experience:

• B.A. or B.S. degree;
• Previous background in nonprofits or workforce development programs preferred;
• Excellent communication and organizational skills;
• Ability to prioritize in a fast-paced team environment and meet deadlines;
• Computer proficiency in Microsoft Word, Excel, Outlook, Access;
• Interest in NYC workforce development, a plus.

HOW TO APPLY

All candidates must submit a resume and cover letter to jobs@new-nyc.org with Program Assistant in the subject line. Due to the high numbers of applicants for this position, we regret that we can only respond to candidates that we would like to interview. No phone calls please. NEW is an Equal Opportunity Employer.

Spring 2015 Intern, Women Make Movies, New York, NY

Spring 2015 Intern

Posted on: November 12, 2014
Application deadline: December 10, 2014
Posted by: Women Make Movies

Established in 1972 to address the under representation and misrepresentation of women in the media industry, Women Make Movies is a multicultural, multiracial, non-profit media arts organization which facilitates the production, promotion, distribution and exhibition of independent films and videotapes by and about women. The organization provides services to both users and makers of film and video programs, with a special emphasis on supporting work by women of color. Women Make Movies facilitates the development of feminist media through an internationally recognized Distribution Service and a Production Assistance Program.

Internships are available for Spring 2015 term in:

• Marketing/Publicity

• Production Assistance/Fiscal Sponsorship

• Distribution

• Administration

BENEFITS & COMPENSATION

All WMM internship positions are unpaid. However, interns qualify for and have access to a number of services and benefits:

• Local travel reimbursement

• Free workshop attendance

• Free access to screen titles from the Women Make Movies collection

• College or University course credit

The ideal candidate will be studying film production or cinema studies and have an interest in human rights/social justice. We are looking for interns to start in early February and continue through May.

Qualified candidates will demonstrate excellent communication skills; strong organizational skills; the ability to multi-task, work independently and work well under pressure; and will take initiative. Familiarity with Internet research, Windows XP and the Microsoft Office Suite necessary. Knowledge of and interest in feminist media a plus.

HOW TO APPLY

All candidates must submit an Internship Application form, resume, and references.

Internship application found here: http://www.wmm.com/about/jobs.shtml#internship

Development Assistant, NARAL Pro-Choice Washington, Seattle, WA

Development Assistant

Posted on: October 16, 2014
Posted by: NARAL Pro-Choice Washington

NARAL Pro-Choice Washington is the leading grassroots pro-choice political advocacy organization in Washington State. We believe that every woman should be able to make personal decisions about the full range of reproductive health options. NARAL Pro-Choice Washington works to protect every woman's right to access the full range of reproductive health options, including preventing unintended pregnancy, bearing healthy children, and choosing legal abortion. NARAL Pro-Choice Washington is the state affiliate of NARAL Pro-Choice America.

Our 35,000 members are mothers, fathers, husbands, wives, sisters and brothers working together to improve reproductive health care in Washington state.

RESPONSIBILITIES

The primary responsibility of the Development Assistant is processing donations to our 501(c)(4), 501(c)(3), and PAC accounts, from entering gifts into our database to sending out acknowledgement letters. This position also provides support as needed to the Development Manager, Membership Development Director, and/or Executive Director for a wide variety of fundraising activities.

• Process donations and prepare acknowledgement letters and other correspondence.
• Continually update and correct database records.
• Prepare and make bank deposits.
• Maintain guest lists, gather and prepare registration matierals, and other duties as assigned for fundraising events.
• Other duties as assigned.

QUALIFICATIONS

• H.S. Diploma or equivalent required.
• Strong commitment to the fundamental right of a woman to choose safe and legal abortion as part of a full range of reproductive health care choices.
• Good writing and interpersonal communication skills. Ability to communicate effectively and appropriately with donors at a first-line level.
• Exceptional organizational skills. Strong attention to detail and ability to focus in a busy office environment are a must.
• Proficiency with MS Office applications; ability to become proficient in NGP database.

Schedule: Part-Time, 20 hours per week. Flexible schedule available.

Compensation: $15 per hour

HOW TO APPLY

Applications are being accepted on a rolling basis; the position will be open until filled. Please submit an application online at https://prochoicewashington.recruiterbox.com/jobs/fk04mv

Paralegal, Huntingdon House, Huntingdon, PA

Paralegal: Civil Legal Representation Project

Posted on: October 6, 2014
Posted by: Huntingdon House

Huntingdon House, a domestic violence service program located in the beautiful rural central Pennsylvania town of Huntingdon, announces the following employment opportunity. Employment to begin as soon as possible after October 1, 2014. We are offering an exciting opportunity to the right Paralegal who is equipped to create a civil legal representation office from the ground up! Become a leader in the Court of Huntingdon County as an advocate for domestic violence survivors, work with rural survivors to create safer access to legal services in remote or isolated rural population centers, and provide education and advocacy about providing justice for survivors of domestic violence. All within a best practices model of survivor centered work.

The Paralegal will work closely with the Counseling/Advocacy staff of Huntingdon House to strengthen our continuum of services to create safer options and better avenues to justice for survivors who are fleeing domestic violence.

DUTIES & RESPONSIBILITIES

• Conduct client interviews and maintain general contact with clients of the Huntingdon County Civil Legal Representation Project, who are victims of domestic violence, including conducting interviews and general contact at rural meeting sites. 
• Conduct web-based case law, statutory and regulatory research. 
• Maintain court schedule and calendar. 
• Maintain legal project records and filing system. 
• Draft and edit legal documents, correspondence and pleadings under the supervision of The Project Director. 

QUALIFICATIONS

• At least one year of legal assistant experience in a litigation and family law practice, or a public interest law firm or similar setting is preferred. 
• Knowledge of unique issues facing rural victims of domestic violence is preferred. 
• Must possess excellent writing, proofreading, professional telephone skills and a willingness to develop and learn new skills. 
• Excellent and demonstrated word processing required, knowledge of Excel spreadsheet, West Law and case management software is desirable.

Position Requires a STRONG COMMITMENT to

• The provision of Domestic Violence services with a client empowerment and feminist perspective
• The struggle against ageism, classism, racism, ableism, homophobia, and heterosexism
• Support and involvement of all racial, social, ethnic, religious, cultural, and economic groups

HOW TO APPLY

Those interested in this position may apply by submitting a letter of interest, a current resume/curriculum vitae, and a complete list of three or more personal and professional references to:

Jean Riddle Collins, Executive Director

Jcollins@huntingdonhouse.net

PO Box 217

Huntingdon, PA 16652

814-643-2801 office phone

814-643-2419 fax

Program Officer, TechWomen, Institute of International Education, San Francisco, CA

Program Officer, TechWomen

Posted on: October 3, 30214
Posted by: Institute of International Education

TechWomen empowers, connects, and supports the next generation of women leaders in science, technology, engineering, and mathematics (STEM) from Africa and the Middle East by providing them the access and opportunity needed to advance their careers, pursue their dreams, and inspire women and girls in their communities.

The Program Officer will support the TechWomen team in managing projects and leading communications efforts. This individual will lead and manage our communications strategy, with special focus on relaying the program's impact to stakeholders and a broader audience. The Program Officer will also manage and support M&E, draft State Department reports, and be the main point of contact for TechWomen participants. In this role, the Program Officer will also lead the effort in creating pre-departure materials to help the participants understand the objectives of the program and acclimate to the Bay Area. Work is carried out independently under general supervision.

DUTIES & RESPONSIBILITIES

Program Communications & Administration

•Work with the team to develop communications plan. Plan includes the creation and production of materials, presentations, social media planning, media relations and presentation development.

•Post to social media channels, write and edit blog posts and assist with website updates, as needed.

•Oversee Program Associate's social media plan implementation by reviewing posts and tweets and ensuring adherence to timeline and content.

Monitoring and Evaluation (M&E)

•Track and analyze program progress against key indicators and advise on areas of opportunity.

•Develop easy to use monitoring and data collection tools as necessary.

•Prepare impact reports and presentations for sponsors and general program updates.

•Draft and submit sponsor reports.

Participant and Program Management

•Lead and communicate with Selection Committee members, organize committees, review and prepare materials and applications, facilitate committees and prepare lists for US Embassies in 21 countries.

•Support TechWomen participants in preparation for their time in the US and as needed post-program. This includes email communications, webinars, pre-departure and orientation materials and preparations.

•Conduct outreach in 21 countries to recruit new program applicants. This includes social media outreach planning, email communications, identifying and communicating with outreach partners in Africa, Central Asia and the Middle East. Create region and country specific outreach materials and manage translation projects, as needed.

•Responsible for complying with applicable contract and sponsor requirements and following all IIE policies and procedures.

•Perform other related duties and functions as assigned.

EDUCATION/EXPERIENCE

•Undergraduate degree in related field, and at least 2 years related experience and/or training; or an equivalent combination of education and experience required.

•Program management experience including budgeting, maintaining client relationships, and delegating tasks and responsibilities in a complex, deadline-oriented environment preferred.

KNOWLEDGE, SKILLS & ABILTIES

•Experience working on projects involving complex details requiring well-developed organizational, time-management and administrative skills.

•Proven experience with web-based and social media platforms.
•Excellent interpersonal and communication skills, both oral and written.

•Ability to read and interpret documents such as contracts, policy and procedure manuals and write complex reports and correspondence.

•Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures; and ability to exercise discretion on confidential matters and to demonstrate sound judgment in consulting with and keeping others informed.

•Ability to easily adapt to changing organizational needs and a fast-paced work environment; work independently without close supervision and as part of a team.

•High level of job-focused multi-tasking skills and ability to perform under pressure of deadlines.

•Ability to compare and evaluate possible courses of action and recommend or decide appropriate course of action.

•Proficiency in related language other than English preferred.
•Proficiency with MS Office applications including Word, Excel and Outlook.

•Willingness and availability to travel within the United States and internationally

Work Environment and Physical Demands: Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOW TO APPLY

Apply online at https://iie.hua.hrsmart.com/hrsmart/ats/Posting/view/1174

Development Associate, Association of Women's Health, Obstetric and Neonatal Nurses, Washington, DC

Development Associate

Posted on: September 10, 2014
Posted by: Association of Women's Health, Obstetric and Neonatal Nurses

The Association of Women's Health, Obstetric and Neonatal Nurses (AWHONN) is a nonprofit membership organization that promotes the health of women and newborns.

The association is currently seeking an experienced individual to provide administrative support to the Vice President of Business Development and Associate Director of Industry Relations & Exhibits. Individual will be responsible for tasks/projects related to all fundraising facets (i.e., donor relations, direct mail appeals, reporting and list generation and prospect research and management).

DUTIES & RESPONSIBILITIES

• Primary point person for updating, adding and maintaining donor and prospect records in database. Prepare financial, donor and related reports.
• Primary point person for complex queries, data pulls and reports.
• Process donations and prepare acknowledgement letters and other correspondence. Responsible for data integrity and data hygiene.
• Maintain individual and corporate donor files. Maintain event and project database and conduct event analysis.
• Conduct research on donors and prospects, including individuals, corporations and foundations, identified by Vice President of Business Development as potential sources of funds for specific projects and programs.
• Develop materials for posting on association website, including but not limited to donor/sponsor recognition, program updates, et al.
• Assist with implementation of benefits of AIM members, exhibitors, sponsors and business partners.
• Respond to phone calls and email inquiries regarding charitable giving, exhibits and sponsorship.
• In collaboration with the Vice President, research and identify appropriate target audiences, conceptualize and write appeal letters, design and develop other related materials to support fund raising appeals and evaluate and analyze solicitation results.
• Work collegially with other departments, seeking opportunities for collaboration, member appeal and benefit enhancement, donor recognition and prospect identification.
• Work with finance team to ensure maintenance of accurate accounting of all restricted and unrestricted donations.
• Support the Vice President and the Development Committee in implementation and development of activities for individual charitable giving (Every Woman, Every Baby campaign), the AWHONN Industry Member (AIM) program and restricted grant activities and other initiatives as assigned.

QUALIFICATIONS

Bachelor's degree or equivalent in related field. At minimum of three years of related experience and a proven track record in fundraising required, preferably in a not for profit organization. At least 3 years of administrative experience supporting projects and programs at progressively higher levels positions preferably in a not for profit, healthcare/medical association or professional society. Knowledge of fundraising information sources. Knowledge and familiarity with research techniques for fundraising prospect research.Knowledge of basic fundraising techniques and strategies. Proficient in research interpreting and analyzing diverse data and possess the ability to work collaboratively and independently to achieve goals.Demonstrated proficiency in creating complex queries, mail merge and maintaining databases. Experience with iMIS preferred. Strong organizational, administration and interpersonal communications. Analytical skills and an ability to identify and utilize information resources. Ability to prioritize multiple and constantly changing tasks/projects, remain flexible often under very tight deadlines. Ability to work well at all levels in the organization. Demonstrated proficiency with Microsoft Office applications including MS Word, Excel, Access and PowerPoint. Experience in donor tracking and moves management desirable. Demonstrated ability and versatility to work both independently as well as within a team environment.

HOW TO APPLY

Excellent benefits package with flexible work schedules, and much more. Please submit resume indicating SALARY REQURIEMENTS to: Human Resources Department, 2000 L Street, NW, Suite 740, Washington, DC 20036 or fax to (202) 728-1864 or email recruitment@awhonn.org

To learn more about AWHONN, please go to our websitewww.awhonn.org

Receptionist & Office Assistant, National Abortion Federation, Washington, DC

Receptionist & Office Assistant

Posted on: September 11, 2014
Posted by: National Abortion Federation

The National Abortion Federation (NAF), the leading pro-choice organization representing abortion providers and their patients, has an immediate full-time opening for the position of Receptionist & Office Assistant.

The Receptionist & Office Assistant serves as NAF's receptionist and provides administrative assistance to NAF and the NAF Hotline Fund staff.

DUTIES

• Answers member and other inquiries by telephone and email, including routine requests for information, or forwards requests to appropriate staff member;
• Alerts building staff about visitors, greets office visitors, and maintains visitor register;
• Receives, inspects, and sorts office mail; processes outgoing mail;
• Logs incoming checks and makes electronic deposit slips;
• Monitors office security camera system;
• Fills publication orders;
• Maintains office supply records/inventories;
• Coordinates and oversees routine maintenance and repairs to office equipment including copiers, fax machines, and postage machine;
• Maintains staff lists and organizational charts;
• Schedules orientations for new staff;
• Coordinates staff anniversary celebrations; and
• Provides general administrative support to the Training and Education and other departments of NAF and the NAF Hotline Fund.

QUALIFICATIONS

• Strong commitment to a woman's right to choose abortion;
• Excellent communication skills and phone etiquette;
• Strong organizational skills;
• Flexibility and the ability to work under pressure; and
• Knowledge of Microsoft Office Suite Software.

HOW TO APPLY

Please send a letter of interest, including salary history and requirements, and a resume to NAF; 1660 L Street NW; Suite 450; Washington, DC, 20036; or fax to (202) 667-5890; or email to careers@prochoice.org

Executive Assistant - Equality & Culture Project, UltraViolet

Executive Assistant - Equality & Culture Project

Posted on: August 19, 2014
Application deadline: September 1, 2014
Posted by: UltraViolet

UltraViolet is an online community of women and men fighting to expand women's rights and combat sexism everywhere—from politics and government to media and pop culture. We're looking for an Executive Assistant to support our Equality & Culture Project in schedule management, presentation preparation, human resources administration, logistics coordination, and other duties as needed.

With over 500,000 members across every state and congressional district, we make our voices heard to further the cause of full equality, empower women, and fight attacks on women's rights. Since our launch in early 2012, millions have spoken out in favor of fair pay, equal representation, and health care, and protested against far-right attempts to control women's health and lives. We've successfully campaigned to have Facebook add the first woman to its corporate board, got over a hundred advertisers to drop the Rush Limbaugh show, pushed Reebok to withdraw its sponsorship of rapper Rick Ross due to his sexually violent lyrics, and forced the architect of the Komen Foundation's decision to defund Planned Parenthood to resign.

Equality at a higher frequency is what we're all about.

THE POSITION

The UltraViolet Executive Assistant would work closely with the Campaign Director and staff of UltraViolet's Equality & Culture Project to ensure that the daily operations of the project run smoothly. The person in this position would be charged with ensuring timely and efficient management of the Campaign Director and key staff's schedules, including interactions with donors and foundations, political leaders, and nonprofit allies. The Executive Assistant will manage travel and financial reimbursements, prep background materials for important meetings, assist in logistics arrangements for events, and be a resource to key project staff.

We are a fast-growing, fast-moving organization looking for someone to help keep us on track. If you're comfortable managing up, tracking dozens of minute details simultaneously, and have a passion for women's rights, this is the job for you.

The Executive Assistant will report to the Campaign Director, Equality & Culture Project.

RESPONSIBILITIES

Schedule Management:

• Schedule and arrange meetings and activities for the Campaign Director and key staff
• Prepare background materials on upcoming meetings for the Campaign Director as needed

Meeting & Event Logistics:

• Coordinate schedules, arrange conference lines, and handle all logistics for in-person meetings on behalf of the Campaign Director and key staff
• Coordinate logistics for in person or phone/videoconference meetings among Project staff as necessary
• Prepare briefings and documents before meetings as necessary
• Coordinate logistics, including vendor contracts, for project events across the country

Travel Logistics:

• Handle travel arrangements for the Campaign Director; assist other Project staff with travel arrangements as needed
• Manage expense reimbursement requests for the Campaign Director; assist other staff with reimbursement requests as needed

Staff Support

• Develop reports and presentations in Microsoft Excel, PowerPoint, and Word as requested
• Handle office needs such as printing and mailing documents, purchasing office supplies, and more

QUALIFICATIONS

The ideal candidate is detail-oriented, comfortable juggling multiple tasks, excited to work in a fast-paced environment, and able to work both independently and take direction. A professional demeanor and comfort interacting with people in positions of power, including partner organizations and donors, is crucial, as is the ability to manage up. Strong writing skills and experience gathering and synthesizing important background information are a must. A sense of humor and ability to work with our small and growing team is a must. Specific qualifications include:

• At least two years experience in a role providing administrative support
• An extremely detail-oriented nature
• A self-starter who can work independently, but who is also able to take direction and run with it
• Flexibility, including the ability to provide evening or weekend support as needed
• Expertise at Microsoft Office Suite (especially PowerPoint and Excel) as well as Google Documents
• A high degree of professionalism and tact, as well as a respect for confidential and sensitive and information
• The ability to proactively anticipate needs and plan at a moment's notice
• Strong analytical and problem-solving skills
• Comfort with a virtual office.
• Knowledge about political and cultural issues related to women's issues is a plus
• Familiarity with HTML and Photoshop (or similar programs) is a plus

HOW TO APPLY

http://ultraviolet.theresumator.com/apply/8CzfYN/Executive-Assistant-Equality-And-Culture-Project.html

Contact — Send your resume, a cover letter, and 3 references

Timing — The application deadline is September 1st

Location — Flexible.

Salary — Commensurate with experience and skills. Competitive benefits package.

UltraViolet is an equal opportunity employer that values diversity as central to our work serving underrepresented communities, and we encourage candidates from a wide range of backgrounds to apply.

Operations Manager, Girls Who Code, New York, NY

Operations Manager

Posted on: August 15, 2014
Application deadline: August 31, 2014
Posted by: Girls Who Code
Job location: New York, NY
Position type: Full-time with benefits (medical, dental, and vision) upon completing probationary period
Compensation: $47K - $55K base salary

Who is Girls Who Code? 

Launched in Spring 2012, Girls Who Code is a national nonprofit organization working to close the gender gap in the technology and engineering sectors. With support from companies like Twitter, Facebook, Google, Intel, Adobe, Microsoft, Goldman Sachs, and AT&T, Girls Who Code works to educate, inspire, and equip girls with the skills and resources to pursue computing careers.

Together with leading educators, engineers, and entrepreneurs, Girls Who Code has developed a new model for computer science education, pairing intensive instruction in robotics, web design, and mobile development with high-touch mentorship led by the industry's top female developers and entrepreneurs. In 2013, Girls Who Code launched 8 Summer Immersion Programs, and 42 Girls Who Code Clubs nationwide. In 2014, we have expanded our proven Summer Immersion Program to 19 programs nationwide, and dramatically scaled the Girls Who Code Clubs program across the country. We are committed to further scaling our programs and impact in 2015.

We are a small, dynamic group of individuals passionate about changing the world. We thrive on working in a collaborative, fast-paced environment. We represent a diversity of backgrounds, a wealth of experience, and a ton of fun.

Brief Job Summary

Girls Who Code is searching for a detail and results-oriented Operations Manager to support Girls Who Code's growth.The Operations Manager reports directly to Senior Management and is responsible for administrative tasks, including human resources, finance and IT support.

Duties & Responsibilities

• Overseeing various data entry and data analysis projects

• Creating and maintaining accurate electronic and paper files and documents

• Providing support to Senior Management, Program Managers, and Lead Teachers on assigned special projects including:

1. Track and analyze student enrollment, retention, and achievement data
2. Creating and producing value-added detailed reports (using various database management systems and MS Excel) from raw data to identify program performance
3. Assure data standardization, integrity of data and operational accuracy of reporting systems
4. Finance and Administration (A/P, A/R, and budgeting)Human Resources (recruiting, payroll, orientation and training)
5. Facilitating distribution and collection of required documents and reports for both office projects and program sites
6. Timely and accurate completion of official forms required for invoicing and payroll
7. Providing remote and on-site support or management to GWC programs
8. Data entry and Salesforce support

Minimum Requirements 

Bachelor's degree, 3-5 years of professional work experience, must be proficient with Microsoft Office (particularly MS Excel and Word); must be able to work independently with minimal supervision within the context of a larger team; and must be able to pass a criminal background check.

An excellent candidate fits the following description: experience using database management software and Salesforce tools; customer service orientation; genuine interest in GWC's mission; process optimization focus; adaptable to change and ad hoc requests; superior time management and multi-tasking skills; keen attention to detail; effective communicator with diverse audiences; and willing to travel.

How to Apply

Interested candidates should send a cover letter, resume, and references to jobs@girlswhocode.com with the title of the email "Operartions Manager". Applications due August 31. Salary commensurate with experience. Girls Who Code is committed to building a culturally diverse organization and strongly encourages applications from minority candidates. Male and female candidates encouraged to apply.