Program Assistant, Nontraditional Employment for Women, New York, NY

Program Assistant

Posted on: November 19, 2014
Application deadline: December 15, 2014
Start date: January 5, 2015
Posted by: Nontraditional Employment for Women

ORGANIZATION DESCRIPTION

Nontraditional Employment for Women (NEW) is a nonprofit community-based organization that trains economically disadvantaged women for nontraditional careers that provide a good living wage and benefits. NEW is the longest-running program of its kind in the nation, and has helped thousands of New York City women secure skilled, unionized jobs in the construction, energy, transportation, green and facilities maintenance industries.

JOB DESCRIPTION

Nontraditional Employment for Women (NEW) is seeking a Program Assistant to provide administrative support and to coordinate various program initiatives. The position works closely with program staff and reports directly to the Executive Assistant. Responsibilities include:

• Maintain and monitor NEW's performance-based contract tracking systems;
• Data entry, conduct quality reviews of data entry, and system information;
• Assist in maintaining program and contract files;
• Assist with the collection of documents from applications, students, and graduates;
• Provide follow-up via phone or mail for training applicants, students, and graduates;
• Collect, analyze, and report program statistics including recruitment, training, employment, and retention;
• Schedule regular events for NEW students and graduates;
• Maintain ordering and delivery of program instruction materials, supplies, and tools;
• Scheduling space for internal meetings and keeping classroom calendars up to date;
• Provide administrative and clerical support to staff as needed;
• Perform other duties as necessary.

QUALIFICATIONS

The ideal candidate will be self-motivated and flexible. S/he has excellent interpersonal skills, and enjoys working with a variety of people. S/he also possesses the ability to take initiative, work independently, multi-task, and prioritize responsibilities. NEW seeks candidates with the following qualifications and experience:

• B.A. or B.S. degree;
• Previous background in nonprofits or workforce development programs preferred;
• Excellent communication and organizational skills;
• Ability to prioritize in a fast-paced team environment and meet deadlines;
• Computer proficiency in Microsoft Word, Excel, Outlook, Access;
• Interest in NYC workforce development, a plus.

HOW TO APPLY

All candidates must submit a resume and cover letter to jobs@new-nyc.org with Program Assistant in the subject line. Due to the high numbers of applicants for this position, we regret that we can only respond to candidates that we would like to interview. No phone calls please. NEW is an Equal Opportunity Employer.

Program Assistant, International Women's Health Coalition, New York, NY

Program Assistant

Posted on: September 17, 2014
Posted by: International Women's Health Coalition

• Provide administrative and programmatic assistance to two programs: Strengthening International Partnerships (SIP) (60%) and Learning, Monitoring and Evaluation (LME) (40%).

DUTIES & RESPONSIBILITIES

Program Support

• Backstop SIP and LME staff to support and strengthen the programmatic efforts of our partner organizations working in sexual and reproductive health and rights (SRHR), as well as program learning through documentation and evaluation.
• Assist with the preparation of annual budgets and work plans for the SIP and LME programs.
• Assist in tracking grant-making activity and conducting administrative follow-up, including: monitoring expenditures and preparing grant payments and fund transfers; ensuring that the Finance Department has necessary information on grantees; helping to draft, edit and process grant justification memos and grant award letters; and ensuring that grant documentation is in order and that information is entered into the grant database.
• Monitor, collect and disseminate information (from technical publications to social media) on IWHC's countries of operation and thematic areas. Review and analyze briefs, policy documents, and other publications through the lens of sexual and reproductive rights and health of women and young people.
• Assist in the collection and compilation of partners' outcomes and indicators to prepare SIP's monitoring and evaluation tools and prepare reports for quarterly meetings.
• Assist in organizing special meetings or convenings, set up and implement necessary systems, manage logistics, take notes and provide other support.
• Conduct research for and assist with drafting IWHC publications, articles, speeches, factsheets, reports, and media work.
• Research professional journals and other publications and document opportunities and requirements for publishing articles by IWHC staff and partners.
• Help to coordinate internal program-wide monitoring and evaluation system, including updating tracking tools and organizing meetings.
• Track and disseminate opportunities for IWHC participation in conferences and events.
• Monitor partners' social media and liaise with Communications staff to promote partners' work and ensure the programmatic sections of the website are up-to-date and that new materials and reports are posted.
• Work with Development staff to provide information for donor proposals and reports.
• Assist visiting international colleagues with interpretation and translate written documents.

Administrative Support

• Handle routine telephone and email communications, including with colleagues overseas.
• Arrange travel and accommodations for staff and for relevant colleagues, including assistance in obtaining visas, outlining itineraries, sending advance materials, etc.
• Assist in maintaining the calendars of program staff and scheduling appointments and calls.
• Manage expense reports and payment requests and help to monitor program spending.
• Manage and maintain relevant portions of IWHC grantmaking database and accurate and organized file systems.
• General office administrative tasks, including, but not limited to, responding to incoming calls and requests from the general public, faxing, photocopying, filing, etc.
• Provide administrative backup to other program assistants as needed to cover vacations or big projects.

• Perform other duties as assigned.

QUALIFICATIONS

• Passion for IWHC's mission and a strong commitment to sexual and reproductive rights and health, human rights, and gender equality.
• B.A. and one to two years work experience required; budgeting and grants administration experience desirable. Monitoring and evaluation experience a plus.
• Excellent written, verbal, organizational and analytical skills.
• Fluent written and spoken English; high proficiency (written and spoken) in Spanish, Portuguese and/or French required.
• Excellent computer and administrative skills, including proficiency with Microsoft Office and internet research. Experience with MicroEdge GIFTS a plus.
• Excellent listening and communications skills, with sensitivity to cultural communication differences and the ability to communicate directly and effectively with others.
• Detail-orientated with the ability to meet deadlines, manage competing priorities, and work cooperatively, effectively and accurately under pressure.
• Comfortable reporting to two supervisors, communicating competing priorities and working with supervisors to develop a workflow that meets the needs of both programs.
• A high level of self-motivation and ease at taking initiative and working independently.
• Ability to show discretion and handle confidential issues.
• Exceptional interpersonal skills and team spirit.
• Pleasant, mature and diplomatic manner and disposition.
• Willingness to work long hours, including occasional weekends, as needed.

HOW TO APPLY

Send cover letter (including ref. #PA0914 and salary requirements) and resume to: Liisa Sweet-Korpivaara @ fax 212-979-9009, or via email (in MS Word) to:recruitment@iwhc.org

Program Assistant, Center for Court Innovation, Brooklyn, NY

Program Assistant

Posted on: April 29, 2013
Application deadline: June 3, 2013
Posted by: Center for Court Innovation

DESCRIPTION

The Center for Court Innovation, a project of the Fund for the City of New York, is a unique public-private partnership that promotes new thinking about how courts and criminal justice agencies can aid victims, change the behavior of offenders, and strengthen communities. The Center creates demonstration projects that test new approaches to problems that have resisted conventional solutions. The Center's problem-solving courts include the nation's first community court (Midtown Community Court), as well as drug courts, domestic violence courts, youth courts, mental health courts, and others. Nationally and internationally, the Center performs original research on topics of justice reform and provides consulting services to criminal justice innovators.

The Red Hook Community Justice Center, a demonstration project of the Center for Court Innovation, is the nation's first multi-jurisdictional community court, hearing criminal, housing and family matters under one roof with a single judge. The Justice Center's mission is to solve community problems: strengthening families, assisting at-risk youth, preventing evictions, addressing crime when it occurs and working to prevent crime before it takes place.

The Red Hook Community Justice center seeks a "Program Assistant" to assist with innovative arts and photography programs geared towards teens and young adults, including young people that have had involvement in the criminal justice system. Programming will primarily occur in Red Hook Community Justice Center and Brownsville Community Justice Center in Brooklyn. The Program Assistant will report to the Red Hook Program Coordinator and Brownsville Operations Coordinator.

RESPONSIBILITIES

• Working with youth who are actively involved in the criminal justice system;

• Providing in class administrative and instructional assistance to the Teaching Artist as directed;

• Managing program participant paperwork as well as other duties delegated by Program Coordinator;

• Assisting with the recruitment of program participants, including outreach to schools and community organizations, including making follow up phone calls and conducting interviews;

• Documenting classroom attendance and reporting compliance of court mandated participants to staff;

• Helping facilitate classroom critiques of artwork and discussions about issues impacting youth and communities; and

• Assisting in planning of exhibitions and publications of participant's work.

QUALIFICATIONS

• High School Diploma required, college degree preferred.

• Must be available to work late afternoons/early evenings on weekdays.

• Experience leading and managing teens and young adults required.

• Ability to travel to various neighborhoods in Brooklyn, including Brownsville, Red Hook and DUMBO required.

• Informed interest in photography; experience teaching photography to young people preferred.

• Knowledge or familiarity with Red Hook and Brownsville preferred.

• Knowledge or familiarity with the criminal justice system preferred.

Position Type: Part-time, temporary position. Approximately 20 hours per week. Candidates must be able to work from June 24 through November 22. Start and end dates are not negotiable.

HOW TO APPLY

Send cover letter and resume to:

Photo Program Assistant Search

Ms. Sabrina Carter, Youth and Community Programs Coordinator

Red Hook Community Justice Center

scarter@courts.state.ny.us

Direct applicants only, no third-party inquiries, or phone calls please.

Visit our website at www.courtinnovation.org.

The Fund for the City of New York is an equal opportunity employer.