Program Assistant, International Women's Health Coalition, New York, NY

Program Assistant

Posted on: September 17, 2014
Posted by: International Women's Health Coalition

• Provide administrative and programmatic assistance to two programs: Strengthening International Partnerships (SIP) (60%) and Learning, Monitoring and Evaluation (LME) (40%).

DUTIES & RESPONSIBILITIES

Program Support

• Backstop SIP and LME staff to support and strengthen the programmatic efforts of our partner organizations working in sexual and reproductive health and rights (SRHR), as well as program learning through documentation and evaluation.
• Assist with the preparation of annual budgets and work plans for the SIP and LME programs.
• Assist in tracking grant-making activity and conducting administrative follow-up, including: monitoring expenditures and preparing grant payments and fund transfers; ensuring that the Finance Department has necessary information on grantees; helping to draft, edit and process grant justification memos and grant award letters; and ensuring that grant documentation is in order and that information is entered into the grant database.
• Monitor, collect and disseminate information (from technical publications to social media) on IWHC's countries of operation and thematic areas. Review and analyze briefs, policy documents, and other publications through the lens of sexual and reproductive rights and health of women and young people.
• Assist in the collection and compilation of partners' outcomes and indicators to prepare SIP's monitoring and evaluation tools and prepare reports for quarterly meetings.
• Assist in organizing special meetings or convenings, set up and implement necessary systems, manage logistics, take notes and provide other support.
• Conduct research for and assist with drafting IWHC publications, articles, speeches, factsheets, reports, and media work.
• Research professional journals and other publications and document opportunities and requirements for publishing articles by IWHC staff and partners.
• Help to coordinate internal program-wide monitoring and evaluation system, including updating tracking tools and organizing meetings.
• Track and disseminate opportunities for IWHC participation in conferences and events.
• Monitor partners' social media and liaise with Communications staff to promote partners' work and ensure the programmatic sections of the website are up-to-date and that new materials and reports are posted.
• Work with Development staff to provide information for donor proposals and reports.
• Assist visiting international colleagues with interpretation and translate written documents.

Administrative Support

• Handle routine telephone and email communications, including with colleagues overseas.
• Arrange travel and accommodations for staff and for relevant colleagues, including assistance in obtaining visas, outlining itineraries, sending advance materials, etc.
• Assist in maintaining the calendars of program staff and scheduling appointments and calls.
• Manage expense reports and payment requests and help to monitor program spending.
• Manage and maintain relevant portions of IWHC grantmaking database and accurate and organized file systems.
• General office administrative tasks, including, but not limited to, responding to incoming calls and requests from the general public, faxing, photocopying, filing, etc.
• Provide administrative backup to other program assistants as needed to cover vacations or big projects.

• Perform other duties as assigned.

QUALIFICATIONS

• Passion for IWHC's mission and a strong commitment to sexual and reproductive rights and health, human rights, and gender equality.
• B.A. and one to two years work experience required; budgeting and grants administration experience desirable. Monitoring and evaluation experience a plus.
• Excellent written, verbal, organizational and analytical skills.
• Fluent written and spoken English; high proficiency (written and spoken) in Spanish, Portuguese and/or French required.
• Excellent computer and administrative skills, including proficiency with Microsoft Office and internet research. Experience with MicroEdge GIFTS a plus.
• Excellent listening and communications skills, with sensitivity to cultural communication differences and the ability to communicate directly and effectively with others.
• Detail-orientated with the ability to meet deadlines, manage competing priorities, and work cooperatively, effectively and accurately under pressure.
• Comfortable reporting to two supervisors, communicating competing priorities and working with supervisors to develop a workflow that meets the needs of both programs.
• A high level of self-motivation and ease at taking initiative and working independently.
• Ability to show discretion and handle confidential issues.
• Exceptional interpersonal skills and team spirit.
• Pleasant, mature and diplomatic manner and disposition.
• Willingness to work long hours, including occasional weekends, as needed.

HOW TO APPLY

Send cover letter (including ref. #PA0914 and salary requirements) and resume to: Liisa Sweet-Korpivaara @ fax 212-979-9009, or via email (in MS Word) to:recruitment@iwhc.org

Development Officer - Institutional Giving, Astraea Lesbian Foundation for Justice, New York, NY

Development Officer - Institutional Giving

Posted on: July 30, 2013
Posted by: Astraea Lesbian Foundation for Justice

DESCRIPTION

This is a key position in the Development Department that is responsible for maintaining and increasing support from foundation and government sources. The Development Officer, Institutional Giving will manage all aspects of foundation and government funding, including maintaining and increasing grants from these sectors, developing proposals and reports, cultivating current relationships, as well as conducting prospect research and approaching new funders. This position requires a strategic thinker with excellent writing and editing skills. The successful candidate will be able to multi-task, meet deadlines, and have a collaboration work style.

ESSENTIAL JOB FUNCTIONS

• Manage all reports, proposals and correspondence with foundation and government funders ensuring compliance with reporting requirements.
• Develop detailed and compelling written proposals and project budgets.
  • Manage annual grants calendar for all proposals, acknowledgements, and reports. Maintain historical records.
  • Manage a calendar for institutional donors and engage development, program and finance staff in the process
  • Cultivate relationships with program officers to further engage them in Astraea's work.
    • Research, identify and cultivate new foundation prospects, including tracking of RFPs and other publicized funding opportunities, outreach by phone and email; submission of letters of inquiry and full proposals, as appropriate.
    • In collaboration with program staff, prepare and submit grant applications to foundations that meet predetermined Astraea income target goals.
    • Build relations with the philanthropic community, donors and peers through networking opportunities and monitor on-going US philanthropic trends.
    • Keep abreast of Astraea's programming through ongoing contact with other staff.
      • Other duties and responsibilities as assigned from time to time.

SKILLS & EXPERIENCE

• Demonstrated track record of securing and managing foundation and government grants
• Minimum of three-five years fundraising experience
• Strong understanding of the US philanthropic sector; international experience a plus.
• Proven ability to write clear and compelling proposals, reports and other communications with funders and prospects
• Excellent communication and interpersonal skills to manage a wide variety of internal and external relationships.
• Ability to handle multiple and often competing deadlines.
• Commitment to the work and values of Astraea Foundation.

EDUCATION

• Bachelor's degree in relevant area or equivalent work experience is required.
• Advanced degree in relevant field is preferred.

HOW TO APPLY

Please send résumé, cover letter, and salary requirements to aswartz@astraeafoundation.org

True Colors Training Studio Lead Teacher, The Theater Offensive, Boston, MA

True Colors Training Studio Lead Teacher

Posted on: August 5, 2013
Application deadline: August 15, 2013
Posted by: The Theater Offensive

DESCRIPTION
The Theater Offensive seeks experienced theater teaching artist to coordinate, manage and teach community workshops, including the Advanced Training Program, for the True Colors Training Studio.

ABOUT TRUE COLORS

True Colors: Out Youth Theater programs use a proven community-based theater approach to train and activate lesbian, gay, bisexual, transgender and allied youth leaders ages 14-29. True Colors youth present the diversity of LGBT lives in art so bold it breaks through personal isolation, challenges the status quo, and builds thriving communities. Since 1994, True Colors youth have been creating shows about their lives and performing them throughout Massachusetts. The Theater Offensive works with youth leaders to develop comprehensive True Colors programming that engages each participant deeply in our mission. Program components include:

*True Colors Troupe engages youth of all skill levels year-round in theater skills training, devising, touring and production through the Summer Intensive and Touring Troupes.

*True Colors Training Studio offers a full-range of community workshops, including the Advanced Training Program.

*True Colors Creative Action Crew is a troupe of experienced youth that bring True Colors workshops and performances further into the community.

*True Colors Leadership and Inclusion Council equips youth to make decisions about all of TTO's youth-related programming and join the governing bodies of TTO and our community allies.

TRAINING STUDIO

The Training Studio is intended to provide LGBT and allied youth additional opportunities to gain specific theater skills through two tracks of programming, including community workshops and advanced training. The Advanced Training Program provides opportunities for experienced True Colors members, up to age 29, to engage in a higher level of theatrical training. This curriculum will include, but is not limited to an exploration of theater history, technical theater, acting, directing and exploration of more specific theater methodology. The Training Studio will also host workshops with various lengths and subject matter for LGBT youth and allies from the community, as well as youth already enrolled in True Colors programs.

LEAD TEACHER

Start Date: September 1, 2013

End Date: May 31, 2014

Advanced Training Program Duties:

• Create timeline and plan all activities for the True Colors Training Studio for the 2013 -2014 season
• Identify, recruit and enroll a diverse group of LGBT and allied students into the program
• Create and implement lesson plans for weekly classes
• Contract and set expectations with participant youth; check-in routinely with youth to assess their progress
• Organize final sharing of work at the end of each training period
• Organize field trips to local professional productions
• Manage program budget
• Administer evaluations to all participant youth and guests artists
• The Advanced Training Program runs every Tuesday evenings from October 15 – December 17, 2013 and February 18 – May 6, 2014.

Community Workshops Duties:

• Research, interview, hire and contract appropriate visiting artists for workshops in consultation with TTO staff
• Manage relationships with visiting artists including contracting, payment and attendance and oversight of their work with True Colors Training Studio youth
• Assist visiting artists during workshops
• Community workshops will be held on Mondays in the afternoon and evening from November 4, 2013 – May 30, 2014. This will include up at minimum 7 one-time workshops and 4 workshop series.

REQUIREMENTS

• 3 years minimum theater teaching experience required, preferably in out-of-school time
• Experience with program management and oversight, including staff hires, contracting and payments
• Experience with program planning & curriculum development
• Experience working with LGBT youth and allies
• Excellent written and verbal skills
• Must be available for workshop facilitation sample August 27 or 29, 6-9PM

The candidate should have an understanding of and experience working with youth and young adults ages 14 – 29. Members of the LGBT community, and people of color are highly encouraged to apply.

Hours per week: Approximately 10-12 hours per week, depending on scheduled activities

HOW TO APPLY

Email cover letter and resume with the subject "Training Studio Lead Teacher" by noon August 15, 2013 to nick@thetheateroffensive.org

Executive Director, Out Boulder, Lafayette, CO

Executive Director

Posted on: August 7, 2013
Application deadline: August 23, 2013
Posted by: Out Boulder

SUMMARY

The Executive Director is responsible for providing organizational leadership to achieve the mission and vision of Out Boulder, to include ensuring the long-term sustainability of Out Boulder. The Executive Director must work closely with the Out Boulder staff and the Board of Directors to achieve the goals of the organization. In addition to responsibilities for the operational, financial and programmatic health of Out Boulder, the Executive Director will play a primary and critical role in pursuing an ambitious fundraising agenda to strengthen and increase the organization's programs and capacity-building efforts.

OUR MISSION

The mission of Out Boulder is that Boulder County serves as a model of equality, respect, and wellbeing for LGBTQ (lesbian, gay, bisexual, transgender, queer/questioning) people. To achieve our vision, our mission is to foster safe environments for self-expression, gathering, support, and dialogue; advocate for social justice; collaborate with others who share our vision; celebrate the contributions of the many facets of our community; and educate the public about the experiences of LGBTQ people.

RESPONSIBILITIES

40 - 50% Development (primary role)

• Raise sufficient revenue to meet annual expenses with an eye toward increasing revenues for the organization.

• Develop and implement a comprehensive fundraising strategy that encompasses Special Events, major donor cultivation, corporate sponsorship, and grant writing.

• Create detailed, realistic annual budgets and monitor revenue and expenses throughout the year in partnership with the Treasurer, reporting to board on a quarterly basis.

20 - 25% Community Relations (primary role)

• Create and maintain strong community connections through strategic alliances and outreach within the community, including to other non-profits and local businesses.

• Serve as primary media contact for the organization and provide direction on messaging.

• Oversee organization's response to significant happenings of importance to the LGBTQ community.

15 - 20% Programs (oversight role)

• Ensure that all programs, including Community Events, maintain consistency with the vision and mission of Out Boulder

• Create and implement a 5-year strategic plan, in partnership with the board, monitoring the organization's short- and long-term goals and objectives.

• Support OB's programs by working closely with staff members and contractors to help develop and achieve program goals.

• Support the development of yearly planning with staff and board.

5 – 10% Communications / Marketing (oversight role)

• Work with staff to develop a cohesive marketing plan that includes consistent strategic messaging.

• Oversee Marketing Manager in the development and execution of external communications.

5 - 10% Human Resources (board and staff support and oversight) (primary role)

• Supervise staff—includes hiring, managing performance, conducting annual performance evaluations and salary reviews.

• Meet with staff on a regular basis to provide clear direction, review performance, and benchmark successes and opportunities.

• Support the operations and administration of the Board of Directors, to include: assisting in Board development; advising and informing Board members; attending board meetings; interfacing between Board and staff; and supporting Board's evaluation of the Executive Director.

• Oversee key volunteers, meeting with them regularly and providing direction, training, and evaluation.

QUALIFICATIONS

BA/BS (Masters preferred) or a minimum of four years equivalent. Computer proficiency required, includes Microsoft Office, GiftWorks, QuickBooks, and Google products. Bilingual Spanish skills a plus.

Out Boulder is an EOE. HIV+/LGBTIQBi-cultural affirmative. People of color strongly encouraged to apply.

A competitive compensation package will be offered to the successful candidate. Benefits include health, dental, vision, and vacation.

Position open until filled. Oct 1, 2013 desired start date.

HOW TO APPLY

Please send the following:

1. One page cover letter

2. Resume

3. Name, contact information and relationship of three professional references

Attn: Hiring Manager

PO Box 1018

Boulder, CO 80306

or e-mail to: hiring@outboulder.org

No Phone Calls or Drop-ins, please.

Program Manager: Asian Pride Youth Program, Massachusetts Asian & Pacific Islanders for Health, Boston, MA

Program Manager: Asian Pride Youth Program

Posted on: May 29, 2013
Posted by: Massachusetts Asian and Pacific Islanders for Health

DESCRIPTION

MAP for Health is a community-based, nonprofit organization that works to improve healthcare access, disease prevention and service delivery for the API community in Massachusetts. Asian Pride (AP) is a youth development program that provides services for lesbian, gay, bisexual, transgender, and queer (LGBTQ) youth of Asian and Pacific Islander descent. The program serves as an open, safe space for youth ages 16-24 to explore their cultural identities and sexual orientation while building community and leadership skills.

GENERAL RESPONSIBILITIES

The Program Manager plays a central role in the management, development and coordination of the Asian Pride Youth Program. S/he has an abundance of energy and is fearless in outreach efforts. The Program Manager is not afraid of failure and is constantly searching for areas of improvement. S/he also must enjoy working with youth and acting as a mentor and role model to our young peer leaders and clients.

Responsibilities include, but are not limited to:

Grant/Contract Management

• Manage program budget, resource allocation and reporting requirements
• Develop and utilize program timelines/workplans to ensure timely completion of deliverables
• Frequently review program activities to ensure quality, consistency and accuracy of work outcomes
• Conduct basic risk assessments and screenings
• Create and facilitate workshops, attend group meetings and trainings

Managerial

• Provide supervision, training, leadership development and guidance to peer leaders
• Lead by example, delegate work appropriately, hold peer leaders accountable and provide constructive feedback
• Foster learning opportunities for peer leaders as it relates to the organization and community

Organization-Wide

• Identify and develop new outreach opportunities while continuing to market/advocate MAP's programs and services
• Build and maintain relationships with funders, collaborators, and other community based organizations
• Participate in MAP strategic planning activities
• Event planning
• Represent MAP at various venues throughout the year

QUALIFICATIONS

• Outstanding communication skills, ability to prioritize and juggle multiple tasks, organized, efficient, and has effective time management skills
• Screening, counseling and assessment experience preferred, previous experience working with youth
• Discreet, uses good judgment and has excellent follow up skills
• Leadership capabilities with at least one year experience in a supervisory role
• Understanding of API and/or LGBT community as it relates to health disparities and "at risk" groups, particularly with youth
• Takes initiative and is able to work independently, but just as well in a team setting
• Must be flexible, some evening hours are required to facilitate programs/events
• Bachelor's degree in education, social work, counseling or related field. Will accept 2 to 3 years experience in lieu of degree.

HOW TO APPLY

Please send a thoughtful cover letter and your resume along with a salary range to josephine@maphealth.org

Community Resource Coordinator, Asian Women's Shelter, San Francisco, CA

Community Resource Coordinator

Posted on: June 3, 2013
Posted by: Asian Women's Shelter

DESCRIPTION

Founded in 1988, Asian Women's Shelter (AWS) is a dynamic non-profit organization dedicated to ending domestic violence and human trafficking and promoting the social, economic and political self-determination of women. AWS provides comprehensive programs and services in over forty languages through its Direct Service (DS) programs, including a 24-hour shelter program and crisis line, Multilingual Access Model, and Queer Asian Women and Transgender Support Program. AWS's Community Building (CB) programs change values, practices, systems and policies through grassroots mobilization, systems reform, and inter-organizational community and capacity building. Support of Communities and Services (SOCS) programs empower community members and engage them in AWS as trained volunteers and multi-lingual, multi-cultural advocates and agents for change.

AWS upholds all program areas with an organizational foundation comprised of 1) dedicated board, staff, volunteers, on-call language advocates and community members; 2) sound fiscal, personnel and administrative management via its Grants, Reporting, and Finance, Fundraising team (GRAFF); and 3) its Organizational Development (OD) work area, which includes strategic planning, evaluation and enhancement of programs and staff, shared leadership development, anti-oppression framework, movement-building and community partnerships, and commitment to personal and organizational integrity. More information can be found at www.sfaws.org.

The Community Resource Coordinator (CRC) is responsible for leading and overseeing the grant-seeking process from government and private sources of funding. Responsibilities include grant research, LOI and proposal writing, assistance with creating budgets, follow-up communication with funders, contract management, project coordination with partnering agencies, and assistance with program reporting. In addition, the CRC works closely with the Executive Director to cultivate and maintain strong relationships with funders and community-based collaborations, represents AWS at legislative and budget hearings, and works with the entire staff to assess organizational needs and secure resources that meet those needs.

DUTIES

1. Responsible for all aspects of grant writing, including:

• Work closely with the Grants, Reporting and Finance and Fund Development (GRAFF) team to create an annual fund development plan to meet agency annual budget needs (currently $2 million)
• Research government and foundation funding appropriate to AWS activities, including collaborative grants with other agencies
• Ensure that fund development process is program-driven and matches the mission, philosophy, and program goals of the organization
• Foster positive, active relationships with current and potential funders, including maintaining regular communication with current and prospective funders, in partnership with the Executive Director
• Write all government and foundation letters of intent and proposals, assist with creating grant budgets, and coordinate necessary follow-up and ongoing communication with current/prospective funders
• Attend legislative and budget hearings in San Francisco and Sacramento to provide policy and funding advocacy; coordinate staff and clients to attend and provide testimony, as appropriate
• Coordinate and update all necessary documentation for grant applications and grant files
• Create and maintain database of government and foundation grant contract information

2. Responsible for integrating foundation and government grant planning and implementation with appropriate AWS staff:

• Participate in rotating point-person responsibilities for GRAFF team, which includes the Executive Director, Program Development Coordinator (grassroots fundraiser), Finance Coordinator, and Program Systems Coordinator (program reporter)
• Regularly review current and future budget and financial statements with Finance Coordinator and Finance Team in order to match fund development plan with ongoing overall budget needs and goals
• Coordinate communication with AWS program staff to collect adequate information on current and future program needs and involve staff in agency funding
• Update AWS staff on general fund development plans, as appropriate
• Work closely with Finance Team to prepare for annual audit

3. Responsible for general staff contributions to the shelter and organization:

• Provide welcoming and supportive environment for residents
• Participate in organizational development with other staff (led by Organizational Development Team)
• Take weekly 2-hour shift on AWS crisis line
• Share rotating beeper coverage with all AWS staff
• Support answering phones and door
• Contribute to general office upkeep and shelter house maintenance
• Respond to emergencies
• Support other program areas, as appropriate
• Conduct community education and outreach, as appropriate
• Contribute to a positive and peaceful work environment
• If interested, co-facilitate weekly house meeting or organize other activities for shelter residents

QUALIFICATIONS

• 3 or more years of grant writing experience with government and private funders
• Demonstrated success in grant writing and funder relationship building
• Experience working with non-profits or community-based organizations
• Demonstrated success in building and sustaining meaningful community partnerships and collaborations
• Ability to represent AWS positively among community members, partner agencies, collaborative organizations, and funders
• Experience working in diverse communities, including Asian communities, immigrant and refugee communities, and LGBTQ communities
• Excellent English writing and speaking skills, and comfort with public speaking
• Excellent organizational skills
• Excellent attention to detail
• Computer proficient (Microsoft Word, Excel), Macintosh preferred
• Excellent practice of self-reflection and collaborative communication
• Demonstrated ability to address conflict in a direct and constructive manner

Desired Qualities

• Ability to work well with a variety of people, including funders, board, staff, volunteers, clients from diverse communities (race, ethnicity, sexual orientation and identity, disability, age, class, education, immigration status)
• Ability to commit to a non-hierarchical, consensus decision-making process with an open mind and positive attitude towards problem-solving
• Ability to work collaboratively with other agencies/programs
• Ability to work on multiple tasks and prioritize assignments
• Ability to be a team leader and team player
• Self motivated / ability to work independently
• Commitment to the philosophy and practice of non-violence
• Ability to deal with crisis situations calmly and effectively
• Availability to work some evenings and occasional weekend days
• Bicultural/bilingual (in any language) preferred

HOW TO APPLY

Please send a resume and a cover letter to CRCsearch@sfaws.org
Please write "CRC Application- [Your Last Name]" in subject line.
No phone calls, please.

Grants & Operations Senior Manager - Women's Protection & Empowerment, International Rescue Committee, New York, NY

Grants and Operations Senior Manager - Women's Protection and Empowerment

Posted by: International Rescue Committee

DESCRIPTION

Founded in 1933, the International Rescue Committee (IRC) is a global leader in providing emergency relief, rehabilitation, post conflict development, human rights protection, resettlement services and advocacy for refugees and other uprooted or affected by violent conflict and oppression. The IRC is committed to restoring hope, freedom, dignity, and self-reliance.

PROGRAM DESCRIPTION

IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. Since 1996, IRC has been implementing women’s protection and empowerment programs in refugee, internally displaced and other conflict-affected communities and has gained a reputation as a global leader in this field.

IRC is one of the only humanitarian organizations to maintain an independent Women’s Protection and Empowerment (WPE) Technical Unit. This team of experts ensures that IRC’s programs adhere to the principles of best practice and promote the ongoing evolution of knowledge and practice in the prevention of and response to violence against women and girls. Together, the WPE Technical Unit supports 18 country programs working in partnership with communities and institutions to promote and protect women’s and girls’ human rights through gender equality and to meet the safety, health, psychosocial and justice needs of gender-based violence survivors.   In 2012 we started exploring opportunities to use this experience with IRC’s US programming specifically looking at how we can support refugees and asylees IRC resettles across the United States.

SCOPE OF WORK

The IRC WPE Technical Unit has grown significantly over the last few years and additional growth is expected over the next two years. Currently WPE has 23 staff, nine grants and a budget of over $4 million dollars annually. WPE currently receives direct funding from US and European government agencies and private donors. In addition WPE provides funding to or has oversight of grants in country programs and other IRC departments.

The Grants & Operations Sr. Manager is responsible for supporting the WPE Director and senior staff in ensuring effective and efficient grants and operations management within the unit.  This includes development and monitoring of Grant & Unit Budgets, Human Resources administration, Information & Knowledge systems and Procurement & Administrative support to WPE activities.  S/he will ensure that all the necessary IRC systems, policies and procedures are understood, and used by the WPE Technical Unit team members.   Where policies and procedures do not yet exist, the G&O Sr. Manager will be responsible for working with relevant departments and staff to develop them.

The Sr. Manager will supervise three support staff; currently the WPE Unit Assistant, WPE Budget Assistant, and the Assistant for Knowledge and Resource Support.  S/he reports to the WPE Director and liaises closely with the leadership team comprised of the WPE Director, and two Senior Technical Advisors.  S/he may be assigned to work with US Programs, regional and country staff on areas of budget and grants management.  S/he will also liaise closely with the IRC support departments to ensure that the WPE Technical Unit is operating as effectively and efficiently as possible to achieve the outcomes in the 2013 -2017 Strategic Plan.

KEY JOB FUNCTIONS

Staff Management

• Maintain and promote a positive work environment for direct reports including providing timely support, encouraging learning and skills development, providing effective feedback and holding regular staff meetings.
• Ensure staff understand the roles and responsibilities of their position, have agreed performance objectives for each year and receive required training on IRC systems and processes to be effective
• Monitor quality, activity timelines and due dates for deliverables to ensure staff meet internal and/or external requirements and deadlines

Systems & Processes

• Act as unit focal point for the IRC standard systems, processes, and procedures applicable to WPE Unit including OTIS, TETRA, Rescue Net, Workday, Finance and Supply Chain
• Proactively engage with WPE staff in NY or remotely and develop resources as required to ensure staff understand and utilize systems and are aware of any related changes. 
• Identify areas of inefficiencies or gaps in current systems/policy/procedures and work with relevant IPD units and IRC operations departments to develop and implement improvements.

Grant Management

• Develop and maintain an in-depth understanding of WPE grants, donor compliance and budget conditions and status
• Working with the WPE Budget Assistant and IPD Finance staff ensure accuracy of grant financial/budget reports, promptly identify and advise the TU Director and applicable grant leads on areas of concern
• In partnership with program technical staff contribute to the development of TU grant budget proposals including  inclusion of appropriate staff and operational costs
• Ensure utilization of IRC standard grant management processes (OTIS, opening, review and closing meetings) and if required develop new tools or reporting formats to enhance grants management. 
• Implement processes to ensure new, and current staff are fully orientated and trained on the IRC grants systems and processes and any changes.

WPE Annual Operating Budget & Finance

• Ensure the WPE operating budget is maintained on a timely basis, revisions reviewed with the TU Director and submitted in accordance with the Finance schedule.
• Analyze unit needs and spending patterns to ensure most effective use of funding and identification of any gaps or duplication in coverage. 
• Promptly advice the TU Director and senior WPE staff of, and provide recommendations for, addressing any budget issues.
• Ensure financial requirements and documentation related to WPE travel, conferences, advances and reimbursements are fully understood and complied with so that transactions are completed on a timely basis and correctly charged. Work with IPD and HQ finance staff to address any recurrent or systematic problems.

Operations & Administration

• Monitor planning and progress on WPE procurement activities of goods and services (travel, conferences, equipment, consultants etc) and liaise with the related HQ Unit to resolve any delays or roadblocks
• Oversee and coordinate HR administrative processes including onboarding, time-off requests, exit process, time and effort reporting and related TETRA processing for WPE staff.
• Develop/maintain and implement effective onboarding processes, monitor implementation to ensure all staff receive timely and appropriate onboarding and required training
• Support the Learning & Knowledge Assistant and technical staff in maintaining and developing accessible and relevant information
• Work with IT to fully utilize existing information management and communication systems and if required identify options for more effective systems.
• Actively engage in and promote a spirit of co-operation and team work within the unit and across departments. 

POSITION REQUIREMENTS

• College or university degree in related field; Business Administration, Management, Finance
• 5+ years work experience including staff supervision, budget management, systems and procedure development.
• Non-profit and grants management experience highly preferred
• Self-directed, able to independently set priorities and solve problems with minimal guidance; comfortable working for a supervisor who is travelling 50% of the time
• Excellent interpersonal and oral and written communication skills; demonstrated ability to successfully work in a fast paced environment, within and across departments/functions and develop positive relationships with locally and remote based staff.
• Aptitude for and interest in providing creative means of training and developing staff in organizational systems and procedures
• Strong Microsoft Office skills and experience with organizational information and financial systems needed
• Foreign language skills advantageous (French, Arabic)
   

HOW TO APPLY

Visit http://ch.tbe.taleo.net/CH02/ats/careers/apply.jsp;jsessionid=16F84CC7D13C0EB539F1230E9D7600A4.NA10_primary_jvm?org=IRC&cws=1

Director of Programs, Projects & Partnerships, Jewish Women's Archive, Brookline, MA

Director of Programs, Projects & Partnerships

Posted on: May 7, 2013
Posted by: Jewish Women's Archive

DESCRIPTION

A national non-profit organization founded in 1995, the Jewish Women's Archive is devoted to making known the stories, struggles, and achievements of Jewish women in North America in order to enrich the way we understand the past and ensure a more inclusive future. JWA has amassed the most extensive collection of material anywhere on American Jewish women, and has created an increasing demand for its information, resources and services. Its website, which draws more than 1.2 million unique visitors annually, is a destination for people seeking knowledge, a sense of connection and community, and a way to affirm and enhance the legacy of American Jewish women.

JWA has achieved unusually strong levels of support for a young organization. Its Board of Directors consists of women leaders in the fields of education and history as well as visionary philanthropists who have worked to actualize the dream of the founding director. The Board is currently focused on moving JWA into the next phase of organizational strategy and growth. A diverse staff of 10 FTE's work in a pleasant Brookline neighborhood with easy access to public transportation and affordable parking. Office atmosphere is lively, friendly, and collegial.

POSITION SUMMARY

The Jewish Women's Archive (JWA) seeks a dynamic individual to lead the creation, implementation, and evaluation of JWA's online and face-to-face education and outreach programs.The successful candidate will be a resourceful and entrepreneurial professional with excellent written and oral communication skills, who thrives in an organization that sets a premium on collaboration, strategic thinking, and innovation.

KEY RESPONSIBILITIES

• Providing strategic direction for all programs;
• Identifying opportunities for programmatic expansion and funding;
• Increasing the reach and impact of JWA's programs, projects, and partnerships;
• Planning and overseeing the marketing, implementation, and evaluation of new programs and partnerships.

PRIMARY DUTIES

• Work collaboratively with education staff to create and implement programming and partnerships;
• Partner with other educational and community organizations to support or develop jointly-sponsored programming;
• Collaborate with communications staff to develop promotional materials designed to publicize educational programming;
• Prepare grant narratives, budgets, and reports in concert with Director of Development and Chief Financial Officer;
• Teach workshops, give presentations, and participate in programs as needed;
• Represent JWA at relevant professional and community meetings and conferences;
• Serve as the public face of JWA's Education Department.

The ideal candidate will:

• Have a minimum of five years experience designing and delivering educational and/or other public programs in non-academic settings.
• Be a consummate networker. S/he will be skilled at building relationships with potential organizational partners, thought leaders, and community members.
• Demonstrate an ability to generate ideas for new programming, seek out opportunities, and excite others about JWA's mission.
• Have a keen interest in history and possess a college or graduate-level degree in American, Jewish, and/or women's history.
• Know about or be interested in the world of formal and informal Jewish education; having an established network in the field is a plus.
• Exhibit strong verbal and written communication skills and facility with traditional and digital media.
• Enjoy working independently and as part of a team.
• Understand and share JWA's commitment to utilize the newest communication and networking tools to inspire action and foster change.

This is a full-time position, with the possibility for a flexible schedule. Must be able to travel and to work occasional weekends and evenings.

HOW TO APPLY

Please send cover letter and resume using our online application form. No phone calls, please. Position open until filled.

The Jewish Women's Archive is an Equal Opportunity Employer.