Medical Biller, Santa Cruz Community Health Centers, Santa Cruz, CA

Medical Biller

Posted on: February 5, 2015
Posted by: Santa Cruz Community Health Centers

The Santa Cruz Community Health Centers (SCCHC) began as a women's health collective in 1974 with the mission of providing high quality health services and advocating the feminist goals of social, political, and economic quality. Now, 40 years later, we serve that same mission as a nonprofit Federally Qualified Health Center operating two separate sites: the Santa Cruz Women's Health Center in downtown Santa Cruz serving women and children; and our new East Cliff Family Health Center in Live Oak, serving everyone.

The SCCHC has a diverse patient population and an engaging and friendly work environment. Our caring and committed staff works as a team to fulfill our mission so that all of our patients have access to comprehensive, quality health care.

Job Summary and Duties

Billers are responsible for performing medical billing duties. Duties include, but are not limited to: providing excellent customer service, negotiating sliding-scale fee payments, preparing and sending electronic third party billing, explaining agency billing policies, registering patients, accepting payments and effectively using our electronic health records and practice management systems. Billers are expected to demonstrate exceptional patient relations, organizational, and time management skills. In addition, the ability to demonstrate critical thinking skills is essential.

COMPETENCIES (Excerpt)

Job Expertise

• Demonstrates knowledge and use of billing and clinic procedures and policies and applicable rules and regulations
• Effectively gathers and uses information, procedures, materials, equipment and techniques, etc., required for job

Customer Service

• Provides patient-centered customer service at all times
• Demonstrates the ability to anticipate patients' needs and deliver services and respond to patients in a timely, accurate, courteous, respectful and friendly manner
• Approaches problem-solving by focusing on patients first
• Addresses customer complaints/problems in a timely manner

Communication Skills

• Oral and written communication is clear, concise, accurate, positive and respectful
• Translates for and communicates with Spanish speaking patients
• Checks work related email and mailbox on a daily basis

Teamwork/Interpersonal Skills

• Dealings with others are characterized by fairness, courtesy, diplomacy, honesty, firmness, empathy and confidence
• Demonstrates a positive attitude, flexibility and the ability to develop effective relationships by helping others accomplish tasks and using collaboration and conflict resolution skills

Judgment/Problem Solving

• Uses critical thinking and common sense to analyze situations, make timely and valid decisions, and take appropriate actions
• Demonstrates good judgment in making decisions
• Resolves issues independently and only seeks assistance as needed

Reliability

• Completes all assigned duties in an accurate, timely and efficient manner

• Arrives to work on time and maintains consistent attendance
• Meets established schedules and deadlines
• Maintains patient confidentiality as required by HIPAA

MINIMUM QUALIFICATIONS

• One year experience handling money/cashiering/bookkeeping
• Bilingual English/Spanish
• Knowledge of or interest in women's health
• Experience with and ability to perform precise, detailed work
• Ability to work in fast paced environment
• Customer service experience and skills

DESIRABLE QUALIFICATIONS

• One year experience with medical data entry
• Knowledge of ICD-9 and CPT coding
• Experience with Medi-Cal, Family Pact and private insurance
• Experience working with community/women's organizations

SALARY & BENEFITS

Competitive salary and benefits package. Paid time off accrual and paid holidays from date of hire. Employer subsidized health, dental and life insurance, voluntary vision and tax-deferred annuity plan after 90 days of employment with a satisfactory review.

APPLICATION PROCESS

1. To apply, complete employment application on Careers page of our website: www.schealthcenters.org

2. Submit application and current resume with letter of interest to human resources at HR@schealthcenters.org. No phone inquiries please.

THE SANTA CRUZ COMMUNITY HEALTH CENTERS IS AN EQUAL OPPORTUNITY EMPLOYER

Executive Assistant & Development Associate, The Jewish Women's Foundation of the Greater Palm Beaches, Florida

Executive Assistant & Development Associate

Posted on: January 15, 2015
Application deadline: February 27, 2015
Start date: March 2, 2015
Posted by: The Jewish Women's Foundation of the Greater Palm Beaches

Organizational Overview

JWF is the only Jewish feminist grant making and advocacy organization in the Palm Beach area focused on systemic solutions to social and economic gender inequalities. We provide opportunities for women to leverage their skills and resources to improve the lives of women and girls. JWF nurtures women as leaders and is a vital voice for women and girls in our community, in Israel and around the world. JWF strives to create a more just and equitable society for all. To learn more visit: jwfpalmbeach.org.

Executive Assistant & Development Associate

JWF has an exciting opportunity for an individual who is organized, detail-oriented, and responsible to support the Chief Executive Officer's daily activities and the fundraising efforts of this rapidly growing organization. The ideal candidate will be energetic, highly motivated, a self-starter comfortable working in a fast-paced environment, a problem-solver, and a person who can prioritize workload. The individual must also have excellent interpersonal and communications skills.

Job responsibilities include but are not limited to:

Executive Support

• Manage Chief Executive Officer's calendar, scheduling and confirming appointments and coordinating travel arrangements;
• Support Chief Executive Officer's preparation for meetings;
• Work with other staff to coordinate Chief Executive Officer's speaking engagements;
• Assist in preparation for Board meetings and take minutes at Board meetings and relevant committee meetings;
• Take, transcribe and disseminate meeting notes;
• Perform all bookkeeping functions, utilizing Quick Books, including preparing expense reports and reimbursements, in a timely fashion;
• Assist with special projects in conjunction with Chief Executive Officer;
• Provide other assistance as needed.

Development Support

Donor Relations:

• Track progress on annual fundraising goals;
• Ensure all donors receive timely acknowledgment letters;
• Maintain and update information about donors in Donor Perfect;
• Maintain systems for tracking relationships with prospective and current individual donors;
• Ensure Board and Trustees are informed of donations from their contacts;
• Coordinate outreach, invitations, RSVP tracking and follow-up from donor events;
• Coordinate mailings and emails including end-of-year campaign and major events;

Donor Research:

• Research prospective individual supporters, creating profiles for top prospects;
• Create briefing documents in preparation for all face-to-face donor and prospect meetings as well as cultivation events;

Communications:

• Update and maintain JWF's website with upcoming events and news;
• Ensure organizational informational packets are well presented, and communications collateral material is kept up to date and stocked;
• Lay out organizational emails and mailings;
• Maintain email/mailing lists and ensure up to date contact information for all stakeholders.

Competencies and Qualifications

• Passion for JWF's mission.
• Strong organizational skills and attention to detail;
• Comfort working in a growing organization, including performing a wide variety of functions, multi-tasking and meeting required deadlines;
• Demonstrated resourcefulness, optimism, problem solving and flexibility;
• Excellent interpersonal skills;
• Ability to stay calm under pressure;
• Ability to work independently and in a team environment;
• Strong data and database management skills, ability to create and run reports, manage and interpret data (proficiency with Excel needed, proficiency with Donor Perfect and QuickBooks needed);
• Knowledge of the American Jewish community and/or the not for profit sector, gender issues, and the State of Israel is a plus.
• Ability to work some evenings and occasional weekends;
• 1-3 years of relevant work experience;
• Bachelor's Degree or equivalent.

HOW TO APPLY

For immediate consideration, please send your resume and cover letter to Jennifer@jwfpalmbeach.org and indicate your name and "Executive Assistant & Development Associate" in the subject line. Applications will be reviewed on a rolling basis until the submission deadline of February 27, 2015.

We thank you for your interest in career opportunities with JWF. Due to high volume, only those candidates selected for an interview will be contacted.

JWF is an equal opportunity employer and provides competitive salaries and benefits.

Director of Lending & Training, Women's Opportunities Resource Center, Philadephia, PA

Director of Lending & Training

Posted on: August 4, 2014 
Posted by: Women's Opportunities Resource Center (WORC)
Employment type: Full-time
Job location: Philadelphia, PA 
Salary details: Salary is competitive based on experience and applicable skills. Benefits include vacation, paid holidays, health insurance and pension plan  

Who is WORC?

The Women's Opportunities Resource Center (WORC) is a nationally-recognized not-for-profit organization headquartered in Philadelphia that promotes social and economic self-sufficiency primarily for women, minorities, and dislocated workers. Its subsidiary, the Economic Opportunities Fund (EOF), is a certified CDFI which provides a wide range of financial products (microloans from $1,000 to $35,000). Our loan fund is capitalized at $1 million. To date, we have made a total of 435 direct loans totaling over $1.5 million. In addition, we have packaged 45 loans totaling more than $4.4 million as an intermediary for the SBA Prequalification Program. WORC was recently approved as an SBA microlender. 

Job Summary

Over the next two years, EOF looks to expand its market base and increase its loan volume and capital deployed. We are looking for a professional that is committed to meeting the needs of this underserved market, has demonstrated experience scaling a microenterprise organization and is comfortable with providing services to a diverse population. 

Responsibilities

• Manages and grows the Direct Lending Program including staff and consultant supervision, program marketing, new product development, portfolio performance, asset/liability management, financial projections and assumptions, underwriting, loan servicing, collections, community partnerships and program evaluation.
• Responsible for loan portfolio quality and performance. Ensures compliance with portfolio standards e.g. those PAR 90 days + is less than 12% and annual write-off below 9%. Implements and monitors credit risk program including risk rating as well as identifying, measuring, controlling, monitoring the risks with periodic reporting to senior management and Board.
• Coordinates and plans the Advisory Council and Loan Committee meetings by setting the agenda, preparing reports and documents, conducting the meetings and recording the minutes.
• Oversees training and TA services to ensure quality service and compliance with contract goals.
• Responsible for grant compliance and reports as needed for funders, Advisory Council or Board of Directors.
• Member of senior management team - develops and implements EOF business plan/marketing plan.
• Fundraising and capitalization - writes grants and secures funding and assists with implementing WORC's overall fundraising strategy.
• Performs other related duties as required.

Qualifications 

A strong background in micro and small business financing is desired. Individual should have existing contacts with local financial and economic development providers. Management experience and 4-year degree is required. Experience with ACCION MMS is a plus.

How to Apply 

Send cover letter and resume to careers@worc-pa.com.

Director of Finance, Haitian Health Foundation, Haiti

Director of Finance

Posted on: July 23, 2013
Application deadline: August 31, 2013
Posted by: Haitian Health Foundation

DESCRIPTION

Job is located in rural Haiti.

The Haitian Health Foundation (HHF) is a private, not-for-profit organization with headquarters in Norwich, Connecticut. HHF provides various medical and public health services and manages several development projects in and around the Commune of Jérémie, the capital of the Grand'Anse region, located in southwestern Haiti.

HHF is currently seeking a Director of Finance (DAF) for their projects in Jérémie. The DAF is responsible for the planning, organization, and management the financial activities of the operations in Jérémie. The programs in Jérémie include a health clinic, maternal waiting home for at risk pregnancies, nutrition rehabilitation for malnourished children, public health (child survival & maternal health) program, house construction, goat project; as well as other periodic miscellaneous projects. S/he is responsible for direct supervision of the Accountant and logistician. The DAF also oversees the financial aspects of projects and ensures donor and grant money is spent responsibly. 3-5 years of experience using Quickbooks required.

HOW TO APPLY

Please send CV and Cover Letter to:

HHF@HaitianHealthFoundation.org

Only viable candidates will receive a response.

Director of Revenue Cycle, Planned Parenthood Health Systems, Raleigh, NC

Director of Revenue Cycle

Posted on: May 24, 2013
Application deadline: June 30, 2013
Posted by: Planned Parenthood Health Systems

JOB SUMMARY

Under the general direction of the CFO, drives PPHS revenue cycle optimization as it relates to cash flow and revenue. Ensures compliance with regulations relating to Federal, State, HIPAA and private payer contracts. Plans and oversees the billing revenue cycle operations for a four state operation.

DUTIES AND RESPONSIBILITIES

1. Oversees all aspects of the Revenue Cycle: fee schedule development, chargemaster maintenance, review of billed claims, training of staff on billing functions and revenue optimization.
2. Responsible for all aspects of billing staff supervision. Implements metrics to monitor staff performance, so they can provide clear guidance to staff.
3. Ensure Practice Management System is optimally functioning including charge mapping to NextGen EMR system to ensure that claims process through correctly to the EPM. Assists with EMR as needed.
4. Maintain Third Party Insurance contracts with Commercial and Medicaid Payers and Pharmacy Benefit Managers. Obtain new contracts with insurance carriers and seeks to expand access to patients when advantageous to PPHS. Assist VP of Finance with contract renegotiation as needed. Also work with network providers to resolve payment issues.
5. Focal point for any new revenue generating programs to ensure appropriate set-up and integration into the revenue cycle. Ensure new programs are communicated effectively to all staff involved and that systems are in place to track and collect these revenues. Provide ad hoc reporting on these programs to help track their progress and minimize potential risk areas.
6. Identifies missed revenue opportunities. Analyzes the actual volume of visits versus budget and prior year. Reports on reasons for budget variances and suggests focus areas for the Health Centers to improve on visits and revenues.
7. Maintain Fee Schedule. Propose at least annually the change in fees for the organization. Disseminate and train staff on fee schedule. Update fee schedule as need for new codes and obsolete codes.
8. Review revenue posted to the Accounting System to ensure that revenues are stated appropriately. Manage all revenues and related general ledger receivable accounts.
9. Direct the billing functions: billing, cash posting, follow-up and refunds to ensure that the functions are effective and efficient. Supervises the Billing Manager.
10. Prepare monthly dashboard reporting to help Management review the current state of Accounts Receivable. Provide other reporting as requested.
11. Ensure that insurance verification is being performed optimally to ensure proper billing and collections.
12. Meet metrics established for billing department including, but not limited to: denials, aging, claim submission, etc.
13. Provide training and consultative assistance to Health Centers on coding, billing, credits, collections and revenue issues. Ensure site visits are made to provide assistance, but also ensure compliance. This includes training for orientation of new staff.
14. Maintains the Billing and Compliance Manual including at least annual updates.
15. Oversees provider credentialing.
16. Other duties as assigned by the Vice-President of Finance.

QUALIFICATIONS NEEDED

Education: Must possess a minimum of a Bachelor's Degree in a business or administrative healthcare related field. MBA preferred.

• Certified Coder designation strongly desired. Advanced working knowledge of CPT-4, ICD 9, 10 coding requirements and OIG billing compliance guidelines.
• Experience: Minimum of [5] years experience in revenue cycle operations with at least [3] years experience in a relevant revenue cycle leadership role and (3) years of supervisory experience.
• Experience with Electronic Medical Record (EMR) and Electronic Practice Management (EPM) systems is required, NextGen experience preferred.
• Minimum 3 years experience managing or directing patient registration, time of service collections and charge entry functions in a specialty setting.
• Ability to demonstrate extensive knowledge of third-party and insurance company operating
  procedures, regulations and billing requirements, and government reimbursement programs. They have a thorough understanding of medical information systems for billing and accounts receivable, spreadsheet analysis, reporting applications, medical terminology, and coding and office procedures.
• Possess successful record of adding value to organizations through the proactive analysis and resolution of potential bottlenecks that may negatively affect the organization's reimbursement and accounts receivable. Must demonstrate a record of significantly improving patient accounts receivable and delivering additional revenues.
• Must possess superior communication skills, demonstrate the ability to work in a team environment, and be able to effectively direct front and back-end work processes and personnel toward a common goal.

Personal: Commitment to and understanding of PPHS goals and mission. Must be flexible and able to work independently. Must have strong organization skills. Some travel necessary.
Vision: Required to read and analyze data daily.
Hearing and Speaking: Required to hear telephone and communicate with staff, patients and public daily via telephone and in person.
Agility and Dexterity: Required to perform written communication daily. Required to use office equipment necessary to the performance of job duties (telephone, computer, printer, copy machine, fax).
Mental: Ability to read and comprehend data daily.

HOW TO APPLY

Visit www.pphs.org to apply.

Grants & Operations Senior Manager - Women's Protection & Empowerment, International Rescue Committee, New York, NY

Grants and Operations Senior Manager - Women's Protection and Empowerment

Posted by: International Rescue Committee

DESCRIPTION

Founded in 1933, the International Rescue Committee (IRC) is a global leader in providing emergency relief, rehabilitation, post conflict development, human rights protection, resettlement services and advocacy for refugees and other uprooted or affected by violent conflict and oppression. The IRC is committed to restoring hope, freedom, dignity, and self-reliance.

PROGRAM DESCRIPTION

IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. Since 1996, IRC has been implementing women’s protection and empowerment programs in refugee, internally displaced and other conflict-affected communities and has gained a reputation as a global leader in this field.

IRC is one of the only humanitarian organizations to maintain an independent Women’s Protection and Empowerment (WPE) Technical Unit. This team of experts ensures that IRC’s programs adhere to the principles of best practice and promote the ongoing evolution of knowledge and practice in the prevention of and response to violence against women and girls. Together, the WPE Technical Unit supports 18 country programs working in partnership with communities and institutions to promote and protect women’s and girls’ human rights through gender equality and to meet the safety, health, psychosocial and justice needs of gender-based violence survivors.   In 2012 we started exploring opportunities to use this experience with IRC’s US programming specifically looking at how we can support refugees and asylees IRC resettles across the United States.

SCOPE OF WORK

The IRC WPE Technical Unit has grown significantly over the last few years and additional growth is expected over the next two years. Currently WPE has 23 staff, nine grants and a budget of over $4 million dollars annually. WPE currently receives direct funding from US and European government agencies and private donors. In addition WPE provides funding to or has oversight of grants in country programs and other IRC departments.

The Grants & Operations Sr. Manager is responsible for supporting the WPE Director and senior staff in ensuring effective and efficient grants and operations management within the unit.  This includes development and monitoring of Grant & Unit Budgets, Human Resources administration, Information & Knowledge systems and Procurement & Administrative support to WPE activities.  S/he will ensure that all the necessary IRC systems, policies and procedures are understood, and used by the WPE Technical Unit team members.   Where policies and procedures do not yet exist, the G&O Sr. Manager will be responsible for working with relevant departments and staff to develop them.

The Sr. Manager will supervise three support staff; currently the WPE Unit Assistant, WPE Budget Assistant, and the Assistant for Knowledge and Resource Support.  S/he reports to the WPE Director and liaises closely with the leadership team comprised of the WPE Director, and two Senior Technical Advisors.  S/he may be assigned to work with US Programs, regional and country staff on areas of budget and grants management.  S/he will also liaise closely with the IRC support departments to ensure that the WPE Technical Unit is operating as effectively and efficiently as possible to achieve the outcomes in the 2013 -2017 Strategic Plan.

KEY JOB FUNCTIONS

Staff Management

• Maintain and promote a positive work environment for direct reports including providing timely support, encouraging learning and skills development, providing effective feedback and holding regular staff meetings.
• Ensure staff understand the roles and responsibilities of their position, have agreed performance objectives for each year and receive required training on IRC systems and processes to be effective
• Monitor quality, activity timelines and due dates for deliverables to ensure staff meet internal and/or external requirements and deadlines

Systems & Processes

• Act as unit focal point for the IRC standard systems, processes, and procedures applicable to WPE Unit including OTIS, TETRA, Rescue Net, Workday, Finance and Supply Chain
• Proactively engage with WPE staff in NY or remotely and develop resources as required to ensure staff understand and utilize systems and are aware of any related changes. 
• Identify areas of inefficiencies or gaps in current systems/policy/procedures and work with relevant IPD units and IRC operations departments to develop and implement improvements.

Grant Management

• Develop and maintain an in-depth understanding of WPE grants, donor compliance and budget conditions and status
• Working with the WPE Budget Assistant and IPD Finance staff ensure accuracy of grant financial/budget reports, promptly identify and advise the TU Director and applicable grant leads on areas of concern
• In partnership with program technical staff contribute to the development of TU grant budget proposals including  inclusion of appropriate staff and operational costs
• Ensure utilization of IRC standard grant management processes (OTIS, opening, review and closing meetings) and if required develop new tools or reporting formats to enhance grants management. 
• Implement processes to ensure new, and current staff are fully orientated and trained on the IRC grants systems and processes and any changes.

WPE Annual Operating Budget & Finance

• Ensure the WPE operating budget is maintained on a timely basis, revisions reviewed with the TU Director and submitted in accordance with the Finance schedule.
• Analyze unit needs and spending patterns to ensure most effective use of funding and identification of any gaps or duplication in coverage. 
• Promptly advice the TU Director and senior WPE staff of, and provide recommendations for, addressing any budget issues.
• Ensure financial requirements and documentation related to WPE travel, conferences, advances and reimbursements are fully understood and complied with so that transactions are completed on a timely basis and correctly charged. Work with IPD and HQ finance staff to address any recurrent or systematic problems.

Operations & Administration

• Monitor planning and progress on WPE procurement activities of goods and services (travel, conferences, equipment, consultants etc) and liaise with the related HQ Unit to resolve any delays or roadblocks
• Oversee and coordinate HR administrative processes including onboarding, time-off requests, exit process, time and effort reporting and related TETRA processing for WPE staff.
• Develop/maintain and implement effective onboarding processes, monitor implementation to ensure all staff receive timely and appropriate onboarding and required training
• Support the Learning & Knowledge Assistant and technical staff in maintaining and developing accessible and relevant information
• Work with IT to fully utilize existing information management and communication systems and if required identify options for more effective systems.
• Actively engage in and promote a spirit of co-operation and team work within the unit and across departments. 

POSITION REQUIREMENTS

• College or university degree in related field; Business Administration, Management, Finance
• 5+ years work experience including staff supervision, budget management, systems and procedure development.
• Non-profit and grants management experience highly preferred
• Self-directed, able to independently set priorities and solve problems with minimal guidance; comfortable working for a supervisor who is travelling 50% of the time
• Excellent interpersonal and oral and written communication skills; demonstrated ability to successfully work in a fast paced environment, within and across departments/functions and develop positive relationships with locally and remote based staff.
• Aptitude for and interest in providing creative means of training and developing staff in organizational systems and procedures
• Strong Microsoft Office skills and experience with organizational information and financial systems needed
• Foreign language skills advantageous (French, Arabic)
   

HOW TO APPLY

Visit http://ch.tbe.taleo.net/CH02/ats/careers/apply.jsp;jsessionid=16F84CC7D13C0EB539F1230E9D7600A4.NA10_primary_jvm?org=IRC&cws=1

Operations Associate, Retail Action Project, New York, NY

Operations Associate (part-time)

Posted on: May 16, 2013
Posted by: Retail Action Project

DESCRIPTION

RAP is an innovative membership organization of retail workers dedicated to improving standards and opportunities in the retail industry. RAP develops the leadership and power of retail workers to improve the quality of jobs and challenge injustices across the sector. Our work involves organizing, policy and legal action, while serving the immediate needs of our membership through portable services and benefits.

DUTIES

• Bookkeeping: Oversee bank accounts, payroll, manage accounts receivables/accounts payable, recording expenses, issue checks, account reconciliation, data entry and coding

• Grant-writing and management: Track grants, reporting requirements and deadlines, assist with grant writing as needed and track new funding opportunities

• Office management: Order supplies, oversee an orderly office, and office protocol

• Fundraising : Assist with ongoing fundraising efforts, events coordination, online donor cultivation, and engaging Board and staff with fundraising plans, managing fundraising goals and timelines

QUALIFICATIONS

• Strong knowledge of Quickbooks, bookkeeping and non-profit financial management
• Strong writing, communication and organizational skills
• Experience in fundraising, grant writing, management, and reporting (preferred)

HOW TO APPLY

Please send a resume, 3 professional references, and a cover letter stating specifically why you are interested in the position and working with RAP to rapjobs@gmail.com. Please apply early or by June 3rd. The position is open until filled, and applications received early will be reviewed with preference. Ideal start date is mid-June. No phone calls please.

RAP is an equal-opportunity employer. People of color and women are strongly encouraged to apply.
Competitive hourly pay plus paid time off including vacation, personal, and sick days. This position is 20 hours per week, with potential for growth.

Fiscal Director, Women's Community Revitalization Project, Philadelphia, PA

Fiscal Director

Posted on: April 29, 2013
Posted by: Women's Community Revitalization Project

DESCRIPTION

The Women's Community Revitalization Project (WCRP), founded in 1987, is committed to social and economic equity for low-income women and their families. WCRP develops housing and neighborhood facilities, provides supportive services, advocates for policy change, and honors leadership, dignity and justice in our communities. The organization has an operating in excess of $2,000,000 annually.

THE POSITION OF FISCAL DIRECTOR

It is the responsibility of the Fiscal Director, under the supervision of WCRP's Executive Director, to support organizational financial planning and to ensure adequate financial record keeping assuring compliance with organization and contractual obligations.

SPECIFIC RESPONSIBILITIES

Financial Planning

• Develop in conjunction with executive team
  • A multi-year strategic plan
  • Annual team financial plans
• Develop a chart of accounts that facilitates tracking of financial planning objectives

Budgeting & Managing Budgets

• Prepare annual organizational budget in a timely manner
• Prepare & maintain project budgets to properly track program expenditures
• Maintain monthly budget report (including narrative) highlighting variances and potential budgetary issues
• Work with deputy director and coordinators in the establishment & monitoring of budgets
• Initiate budget revision when needed to funding sources.
• Establish & utilize budget controls to ensure compliance with organization mission

Managing Program & Operating Finances

• Ensure proper classification of all expenditures and related revenues
• Develop and maintain cost allocation system for all indirect costs
• Ensure expenditure & activity compliance with various grant requirements
• Maintain general ledger for WCRP operating accounts
• Ensure that payroll is prepared for outside service bureau
• Develop a labor allocation system for charging grant related payroll costs
• Review payroll tax payments & reports
• Assist in preparation of annual tax filings

Managing Cash Flow, Receivables & Payables

• Manage organization cash flow (review cash flow report with executive team)
• Establish a long term cash projection model to alleviate fund shortages
• Prepare billings & financial reports to funding sources on a timely basis
• Maintain proper cash balance reserves for WCRP operations
• Develop a relationship with financing institutions for WCRP cash needs
• Maintain an aged A/R & A/P report for all invoices to ensure timely payments
• Maintain regularly scheduled check runs
• Support Finance Committee in monitoring WCRP investments

Credit & Collections

• Establish tracking system for outstanding receivables
• Ensure that all grant requirements are met when billing for grant reimbursements
• Establish relationship with grantor agencies to assist in timely reimbursement
• Establish relationship with regular vendors (in conjunction with Administrative Coordinator) to allow program objectives

Reporting

• Maintain monthly reports that include budgeted, actual, projected expenses & revenues with highlighted variances and issues (to be reviewed by executive team and placed on shared drive)
• Maintain monthly receivable, payable and cash balance reports
• Establish cash flow projection reports
• Develop quarterly statements of financial position & activities
• Utilize financial analysis tools to use to interpret interim statements
• Prepare for annual audit
• Coordinate interim reviews with external auditor
• Assist in preparation of grant applications

Internal Controls

• Review and update an accounting/operations manual to establish & identify controls, checks & balances
• Assist in development of an internal system for ensuring compliance with grantor requirements
• Work w/Executive Director to staff Finance Committee
• Support Finance Committee in monitoring WCRP financial operations; meet & report on a regular basis.
• Work with WCRP's auditor to provide financial training to Finance Committee and Board of Directors

Housing Development

• Maintain financial records of development ventures from pre-development through construction
• Assist auditor with cost certification and initial tax return for each development

Administrative

• Administrative oversight of accounting staff in organizational bookkeeping responsibilities.
• Responsible for computerized accounting and reporting systems development
• Attend coordinators' committee, executive team, supervisory, board and staff meetings
• Prepare other reports such as lobbying, etc. as needed

REQUIRED QUALIFICATIONS

- Bachelors degree in Accounting or Finance required.

- A minimum of 5 years in a senior financial position at a non-profit organization required

- Must be proficient in accounting software

- Strong supervision and communication skills

- Commitment to working as part of a team

- MBA or CMA a plus

HOW TO APPLY

Send resume and cover letter to WCRP, Attn: Cecilia

Mailing address: 407 Fairmount Ave., Philadelphia, PA 19123

Fax number: (215) 627-6766

Email: cdenning@wcrpphila.com

Finance and Business Director, Bitch Media, Portland, OR

Finance and Business Director

Posted on: March 12, 2013
Posted by: Bitch Media

Bitch Media is a nonprofit, feminist media organization based in Portland, OR. Bitch magazine has been in publication since 1996, and our trademark "feminist response to pop culture" can be found in our blogs, audio, and other digital content at bitchmedia.org. 

DESCRIPTION
The Finance and Business Director at Bitch Media provides oversight for all aspects of financial management, manages vendor relationships, provides HR support, directs newsstand strategy for Bitch magazine, administers renewal strategy, and provides various levels of customer service. If you love accounting, data, and business strategy, read on!

• Reports to Executive Director 
• Classification: Part-time, 25 hours/week, exempt
• Compensation: $17/hour
• Benefits include full health and dental insurance and paid vacation
• This position is not a telecommuting opportunity

PRIMARY RESPONSIBILITIES

Financial and Vendor Management:
• Oversees monthly financial operations and prepares analysis and reports 
• Responsible for Quickbooks entry, A/R, and A/P
• Reviews, updates, and/or develops all internal controls, including forms, processes, etc.
• Coordinates organizational budgeting process
• Preparation and reporting of payroll
• Oversees and evaluates most vendor relationships

Newsstand & Subscriptions:
• Directs and analyzes Bitch magazine newsstand strategy and liaisons with newsstand distributor
• Solicits and creates contracts with new direct retailers
• Liaisons with vendors about all aspects of renewal mailings and administer renewal efforts
• Creates reports for board, ED, and other staff on subscription statistics including cashflow, adds/drop, served counts, etc 
• Communicates with fulfillment house about a wide range of fulfillment issues
• Coordinates a wide range of administrative aspects of circulation: subscription related deadlines/calendar, needs, pricing, marketing questions, customer service issues, etc.

QUALIFICATIONS
• Proficiency in Quickbooks and Excel
• Experience in nonprofit accounting
• Excellent verbal and written communication skills
• Ability to meet deadlines
• Competency with FileMaker Pro or similar software a plus
• Knowledge of publishing industry a plus

HOW TO APPLY
• Please email cover letter and résumé to jobs@bitchmedia.org referencing "Finance Director" in the subject line by March 25. Preference given to early applicants and those who can start by April 1. Please give your start date and any availability issues in your cover letter.
• Office location is not ADA accessible
• Principals only, recruiters; please do not contact this job poster
• No phone calls, please
• Please do not contact job poster about other services, products, or commercial interests
• For more information, please visit www.bitchmedia.org