Medical Biller, Santa Cruz Community Health Centers, Santa Cruz, CA

Medical Biller

Posted on: February 5, 2015
Posted by: Santa Cruz Community Health Centers

The Santa Cruz Community Health Centers (SCCHC) began as a women's health collective in 1974 with the mission of providing high quality health services and advocating the feminist goals of social, political, and economic quality. Now, 40 years later, we serve that same mission as a nonprofit Federally Qualified Health Center operating two separate sites: the Santa Cruz Women's Health Center in downtown Santa Cruz serving women and children; and our new East Cliff Family Health Center in Live Oak, serving everyone.

The SCCHC has a diverse patient population and an engaging and friendly work environment. Our caring and committed staff works as a team to fulfill our mission so that all of our patients have access to comprehensive, quality health care.

Job Summary and Duties

Billers are responsible for performing medical billing duties. Duties include, but are not limited to: providing excellent customer service, negotiating sliding-scale fee payments, preparing and sending electronic third party billing, explaining agency billing policies, registering patients, accepting payments and effectively using our electronic health records and practice management systems. Billers are expected to demonstrate exceptional patient relations, organizational, and time management skills. In addition, the ability to demonstrate critical thinking skills is essential.

COMPETENCIES (Excerpt)

Job Expertise

• Demonstrates knowledge and use of billing and clinic procedures and policies and applicable rules and regulations
• Effectively gathers and uses information, procedures, materials, equipment and techniques, etc., required for job

Customer Service

• Provides patient-centered customer service at all times
• Demonstrates the ability to anticipate patients' needs and deliver services and respond to patients in a timely, accurate, courteous, respectful and friendly manner
• Approaches problem-solving by focusing on patients first
• Addresses customer complaints/problems in a timely manner

Communication Skills

• Oral and written communication is clear, concise, accurate, positive and respectful
• Translates for and communicates with Spanish speaking patients
• Checks work related email and mailbox on a daily basis

Teamwork/Interpersonal Skills

• Dealings with others are characterized by fairness, courtesy, diplomacy, honesty, firmness, empathy and confidence
• Demonstrates a positive attitude, flexibility and the ability to develop effective relationships by helping others accomplish tasks and using collaboration and conflict resolution skills

Judgment/Problem Solving

• Uses critical thinking and common sense to analyze situations, make timely and valid decisions, and take appropriate actions
• Demonstrates good judgment in making decisions
• Resolves issues independently and only seeks assistance as needed

Reliability

• Completes all assigned duties in an accurate, timely and efficient manner

• Arrives to work on time and maintains consistent attendance
• Meets established schedules and deadlines
• Maintains patient confidentiality as required by HIPAA

MINIMUM QUALIFICATIONS

• One year experience handling money/cashiering/bookkeeping
• Bilingual English/Spanish
• Knowledge of or interest in women's health
• Experience with and ability to perform precise, detailed work
• Ability to work in fast paced environment
• Customer service experience and skills

DESIRABLE QUALIFICATIONS

• One year experience with medical data entry
• Knowledge of ICD-9 and CPT coding
• Experience with Medi-Cal, Family Pact and private insurance
• Experience working with community/women's organizations

SALARY & BENEFITS

Competitive salary and benefits package. Paid time off accrual and paid holidays from date of hire. Employer subsidized health, dental and life insurance, voluntary vision and tax-deferred annuity plan after 90 days of employment with a satisfactory review.

APPLICATION PROCESS

1. To apply, complete employment application on Careers page of our website: www.schealthcenters.org

2. Submit application and current resume with letter of interest to human resources at HR@schealthcenters.org. No phone inquiries please.

THE SANTA CRUZ COMMUNITY HEALTH CENTERS IS AN EQUAL OPPORTUNITY EMPLOYER

Executive Assistant & Development Associate, The Jewish Women's Foundation of the Greater Palm Beaches, Florida

Executive Assistant & Development Associate

Posted on: January 15, 2015
Application deadline: February 27, 2015
Start date: March 2, 2015
Posted by: The Jewish Women's Foundation of the Greater Palm Beaches

Organizational Overview

JWF is the only Jewish feminist grant making and advocacy organization in the Palm Beach area focused on systemic solutions to social and economic gender inequalities. We provide opportunities for women to leverage their skills and resources to improve the lives of women and girls. JWF nurtures women as leaders and is a vital voice for women and girls in our community, in Israel and around the world. JWF strives to create a more just and equitable society for all. To learn more visit: jwfpalmbeach.org.

Executive Assistant & Development Associate

JWF has an exciting opportunity for an individual who is organized, detail-oriented, and responsible to support the Chief Executive Officer's daily activities and the fundraising efforts of this rapidly growing organization. The ideal candidate will be energetic, highly motivated, a self-starter comfortable working in a fast-paced environment, a problem-solver, and a person who can prioritize workload. The individual must also have excellent interpersonal and communications skills.

Job responsibilities include but are not limited to:

Executive Support

• Manage Chief Executive Officer's calendar, scheduling and confirming appointments and coordinating travel arrangements;
• Support Chief Executive Officer's preparation for meetings;
• Work with other staff to coordinate Chief Executive Officer's speaking engagements;
• Assist in preparation for Board meetings and take minutes at Board meetings and relevant committee meetings;
• Take, transcribe and disseminate meeting notes;
• Perform all bookkeeping functions, utilizing Quick Books, including preparing expense reports and reimbursements, in a timely fashion;
• Assist with special projects in conjunction with Chief Executive Officer;
• Provide other assistance as needed.

Development Support

Donor Relations:

• Track progress on annual fundraising goals;
• Ensure all donors receive timely acknowledgment letters;
• Maintain and update information about donors in Donor Perfect;
• Maintain systems for tracking relationships with prospective and current individual donors;
• Ensure Board and Trustees are informed of donations from their contacts;
• Coordinate outreach, invitations, RSVP tracking and follow-up from donor events;
• Coordinate mailings and emails including end-of-year campaign and major events;

Donor Research:

• Research prospective individual supporters, creating profiles for top prospects;
• Create briefing documents in preparation for all face-to-face donor and prospect meetings as well as cultivation events;

Communications:

• Update and maintain JWF's website with upcoming events and news;
• Ensure organizational informational packets are well presented, and communications collateral material is kept up to date and stocked;
• Lay out organizational emails and mailings;
• Maintain email/mailing lists and ensure up to date contact information for all stakeholders.

Competencies and Qualifications

• Passion for JWF's mission.
• Strong organizational skills and attention to detail;
• Comfort working in a growing organization, including performing a wide variety of functions, multi-tasking and meeting required deadlines;
• Demonstrated resourcefulness, optimism, problem solving and flexibility;
• Excellent interpersonal skills;
• Ability to stay calm under pressure;
• Ability to work independently and in a team environment;
• Strong data and database management skills, ability to create and run reports, manage and interpret data (proficiency with Excel needed, proficiency with Donor Perfect and QuickBooks needed);
• Knowledge of the American Jewish community and/or the not for profit sector, gender issues, and the State of Israel is a plus.
• Ability to work some evenings and occasional weekends;
• 1-3 years of relevant work experience;
• Bachelor's Degree or equivalent.

HOW TO APPLY

For immediate consideration, please send your resume and cover letter to Jennifer@jwfpalmbeach.org and indicate your name and "Executive Assistant & Development Associate" in the subject line. Applications will be reviewed on a rolling basis until the submission deadline of February 27, 2015.

We thank you for your interest in career opportunities with JWF. Due to high volume, only those candidates selected for an interview will be contacted.

JWF is an equal opportunity employer and provides competitive salaries and benefits.

Office Manager, Women's International League for Peace and Freedom, New York, NY

Office Manager

Posted on: January 5, 2015
Application deadline: January 31, 2015
Start date: February 22, 2015
Posted by: Women's International League for Peace and Freedom

JOB DESCRIPTION

Women's International League for Peace and Freedom (WILPF) is a non-governmental organization established in 1915, working worldwide for peace and security (www.wilpfinternational.org) with two international offices in Geneva and in New York.

WILPF is looking for an Office Manager to manage its United Nations office in New York. It is the Office Manager's job to ensure that the office runs smoothly by managing the office work, human resources, financial management, communication and research necessary to the tasks as described below.

RESPONSIBILITIES

A. Office Functioning and Maintenance

• Maintain the running of the office including equipment and supplies.
• Review and update the assets register.
• Interact with suppliers and service providers to assure competent services are provided, invoices are correct, and problems are resolved.
• Maintain, review and update all insurances.
• Maintain database, e-mail addresses and WILPF's directory and process regular mailings as requested.
• File all documents in a proper manner and order.
• Manage mail.
• Develop and maintain a description of responsibilities and tasks related to the functioning of the UNO office and continue to update the Office Manual with any appropriate information.
• Other tasks and support as needed and directed by WILPF staff.

B. Bookkeeping, payments and grant management

• Prepare and process payments and deposits
• Perform basic bookkeeping under the supervision of the Financial Manager based in Geneva
• Assist the outside accountant with the annual audit
• Assist the Program Directors with grant management, project expense tracking and other financial management
• Liaise with the organization's bank when needed

C. Communications

• Pro-actively communicate with the staff and any WILPF's constituents
• Answer questions and send information to WILPF members and others when requested
• Maintain communication with the Geneva Office regarding all UNO WILPF work
• Write acknowledgment letters and reports to donors as required
• Greet visitors to the office and provide them with any information requested.

D. Personnel

• Assist with recruitment of interns as needed.
• Assist with training of interns.
• Monitor payroll by contacting the outside payroll service monthly, (CM comments: how to do it can be discussed during the interview, like informing them of payroll changes, downloading and checking monthly payroll reports and sending them on to the bookkeeper and Treasurer)

QUALIFICATIONS

• Bachelors degree. Masters/graduate degree preferable.
• Three years prior experience in office administration and financial accounting, preferably in nonprofit organizations
• Prior experience with accounting software
• Fluent in Excel
• Ability to work independently, prioritize, and complete multiple tasks on deadline
• Excellent communication and interpersonal skills
• Pro active and able to take initiative and solution driven
• Good knowledge of and interest in WILPF's work, aims and principles.

HOW TO APPLY

Please submit your CV and cover letter to Isma at isma@peacewomen.org "Application for Office Manager position" in the subject for consideration.

Finance & Administration Manager, FRIDA Young Feminist Fund

Finance & Administration Manager

Posted on: December 18, 2014
Application deadline: December 31, 2014
Posted by: FRIDA Young Feminist Fund

ABOUT FRIDA

Since its inception 4 years ago, FRIDA has grown significantly and expanded staff and operations in several countries, which has resulted in increasing complexity in the organization's financial transactions and administration. As a result, FRIDA which administration has been supported by AWID and Tides Foundation up to this year, decided to get her own independent legal status in Panama. FRIDA is currently seeking a Finance/Administration Manager to play a leading role in helping us set up our financial and administrative systems and proactively manage these complexities. The successful candidate for this position will have solid international and nonprofit experience and a passion for women's rights.

JOB SUMMARY

The Finance and Administration Manager is responsible for all aspects of the financial management and administration for the Fund. The Finance and Administration Manager is expected to provide sound financial advice and effective financial management as well as manage the administrative functions of the Fund. This position is a full-time, regular position and reports to and works most closely with the two Co-Directors.

RESPONSIBILITIES

Financial Management

• Establishes and implements internal controls, and administrative systems, policies and procedures to ensure that FRIDA's day-to-day operational activities are efficient and effective, and are in-line with approved strategic initiatives and budgetary allocations
• Ensures adequate cash flow for the organization's requirements, by monitoring funder remittances, and preparing requests for funds as needed
• Manage accounts payable, accounts receivable, purchasing, donations processing and receipting, payment of invoices, payroll and bills.
• Establishes effective accounting and bookkeeping systems and procedures and oversees accounting services.
• Maintain parallel records of income and expenditure in financial database.
• Prepares and presents quarterly and yearly financial budgets and cash flow forecasts, and works with Co-Directors to actively monitor and understand budget variances.
• Prepare budgets and reports on expenditure for donors by set deadlines.
• Ensures and reviews monthly financial statements from the accountant and prepare narrative reports for the review of the board of directors and Co-Directors.
• Manages bank accounts and monitors reconciliations, transactions including wire transfers, credit cards, renewal of Certificates of Deposit, and keeping track of signing authorities.
• Prepares documents and schedules for annual audit, and liaises with auditors.
• Manages liquidity, investments, and foreign exchange per established policies and procedures.

Governance Support

• Works with the Co-Directors to proactively mitigate financial and legal risks to the organization and its board members.
• Ensures that activities and policies meet board policies and directions, criteria by funders, as well as legislative requirements in Panama and in the countries in which FRIDA operates.
• Recommends policies and procedures in areas encompassing finance and accounting, privacy, IT, compensation for the consideration of the Co-Directors and board of directors.
• In close consultation with the Co-Directors and Board Treasurer, establishes a relationship with each board member so that each individual has an opportunity to understand fully the key financial issues confronting the organization.
• Coordinate organization of board and advisory committee meetings, including preparation and dissemination of background documents, hotel arrangements, etc.
• Ensures reporting obligations to Panama relevant bodies are completed in a timely and accurate fashion.

Human resources and administration

• Oversees recruitment of staff, consultants, interns and volunteers; and reviews time-sheets and administers payroll.
• Maintains personnel files, health benefits and other insurances updated.
• Applies Panama's relevant employment law to FRIDA HR policies
• Maintain basic administrative systems for the Fund, including information resources, general filing, electronic filing, personnel records, contracts and leases, subscriptions, insurance, etc.
• Ensures the effective development and administration of IT systems, such as databases, email, cloud filing, back-up and online communication tools including Skype, websites, and other web/video/audio conferencing systems
• Manage incoming telephone and mail communications.

Grants management

• Manage grant administration to organizations including overseeing grant contracts and wire transfers to grantee partners
• Oversee the reception of timely and complete narrative and financial reports from grantee partners
• Realizes random audits to grantees and provides financial support and training for grantees

QUALIFICATIONS

Experience

• Minimum 3-5 years prior experience in a senior management finance position, including at least 3 years with a nonprofit/philanthropic organization
• Minimum 3-5 years experience in financial management, in particular in the development, monitoring and reporting on the financial status of the organization and programs

Academic Qualifications:

• University degree in business, nonprofit management, accounting, finance or related field

Expertise & Skills:

• Knowledge of and experience in applying accounting procedures and protocols in budget administration and financial forecasting, analysis and reporting
• Strong donor and funder management experience
• Excellent written and oral communication, presentation and negotiation skills
• Demonstrated capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills
• Proficiency with computerized financial systems, such as accounting programs, databases, payment processing, excel spreadsheets, payroll services
• Experience in preparing for and coordinating financial audits
• Knowledge and interest in women's rights and feminism and commitment to the mission and goals of the Fund
• Ability and confidence in working within the complexities of an international, non-profit organization
• Fluency in English and Spanish
• Excellent organizational skills, and demonstrated ability to create and implement new systems that keep the Fund running smoothly, while also accounting for differing work styles and remote locations of staff
• Ability to work remotely, with little supervision and able to meet deadlines comfortably
• Good verbal and written communication skills
• Experience in scheduling and organizing events
• Flexibility, adaptability and willingness to take on a wide range of tasks
• Ability to handle confidential matters.
• Enthusiasm for working with young organizations/start-ups.

Assets:

• Experience working in an international organization with staff in multiple countries.
• Knowledge of finance and accounting regulations in the US (US GAAP) and international auditing standards.
• Experience working with multiple currencies.
• Experience working with staff in multiple locations.
• Courses or certificates in executive leadership, women's/feminist studies, financial management and human resource management.
• Ability to communicate in French, Portuguese, Arabic or Russian.
• Young woman and transgender youth under the age of 28 are strongly encouraged to apply.

HOW TO APPLY

Please send:

1) Cover letter (addressing how you meet the necessary qualifications and outlines why you want to work for FRIDA) and current CV

2) The exact source/location you saw the advertisement for this position

E-mail: jobs@youngfeministfund.org

Please include Finance and Administration Manage in the subject line.

No phone calls please. Only email applications will be accepted. We thank all who apply, but only shortlisted candidates will be contacted. FRIDA encourages, promotes and supports diversity in all aspects of its work.

To learn more about FRIDA, please visit our website at http://youngfeministfund.org/

Executive & Administrative Assistant, Equal Rights Advocates, San Francisco, CA

Executive & Administrative Assistant

Posted on: September 20, 2014
Application deadline: September 26, 2014
Posted by: Equal Rights Advocates

Seeking an experienced and tech-savvy candidate to provide administrative, operational, and program support to the Executive Director and other departments at a vibrant legal non-profit organization that advocates for women and girls. This position pays $20-25/hour DOE with the opportunity for permanent and salaried placement (with benefits) after a probationary period.

DUTIES & RESPONSIBILITIES

• Assist Executive Director with daily administrative duties, including accounting, and managing Executive Director's calendar;

• Serve as primary liaison to the ERA Board of Directors, coordinating communications, scheduling meetings, and performing administrative/secretarial duties;

• Provide administrative support to various ERA departments;

• Must be capable of opening office by 8:55 a.m. each day;

• Responsible for daily office operations (processing mail, maintaining supplies, overseeing equipment, and other duties as assigned);

• Assist with technical needs of office and coordinate with outside vendors;
• Create and update documents and spreadsheets (typically advanced level MS Excel and MS Word required)
• Assist with special events, both internal and external, as needed;
• Assist ED with various human resources functions, including office orientations for new staff, volunteers and interns;
• Assist Development, Finance and Legal Departments with special projects as needed.

QUALIFICATIONS

• Minimum three years relevant and stable office experience;

• BA or equivalent; bilingual in Spanish and English a plus;

• Legal experience is a strong plus, as is experience assisting ED and/or Executive Board of a non-profit organization;
• Advanced skills in MS Word, Excel, Powerpoint and Outlook;

• High comfort with office systems and technology; experience handling technology needs of small office;
• Intermediate database skills in Access or Filemaker Pro or Raiser's Edge a plus;

• Highly organized and punctual;

• Excellent written and verbal and communications skills;

• Ability to interact professionally with coworkers, Board members, and members of the public;
• Ability to problem-solve, demonstrate sound judgment and maintain strict confidentiality;
• Ability to work under pressure in a busy environment and willingness to learn new things and take on challenges;
• Operate multi-line phone system, office equipment including copier, fax machine, mailing machine, computer;

• Unimpeded use of upper extremities and ability to lift up to 30 lbs.

HOW TO APPLY

Please submit a cover letter, resume, references, and (optional) 2-page maximum professional writing sample to the attention of Noreen Farrell at info@equalrights.org. No calls please. Position open until filled, so apply immediately. ERA is an equal opportunity/affirmative action employer and actively recruits women, people of color, persons with disabilities, and LGBTQI individuals.

Director of Lending & Training, Women's Opportunities Resource Center, Philadephia, PA

Director of Lending & Training

Posted on: August 4, 2014 
Posted by: Women's Opportunities Resource Center (WORC)
Employment type: Full-time
Job location: Philadelphia, PA 
Salary details: Salary is competitive based on experience and applicable skills. Benefits include vacation, paid holidays, health insurance and pension plan  

Who is WORC?

The Women's Opportunities Resource Center (WORC) is a nationally-recognized not-for-profit organization headquartered in Philadelphia that promotes social and economic self-sufficiency primarily for women, minorities, and dislocated workers. Its subsidiary, the Economic Opportunities Fund (EOF), is a certified CDFI which provides a wide range of financial products (microloans from $1,000 to $35,000). Our loan fund is capitalized at $1 million. To date, we have made a total of 435 direct loans totaling over $1.5 million. In addition, we have packaged 45 loans totaling more than $4.4 million as an intermediary for the SBA Prequalification Program. WORC was recently approved as an SBA microlender. 

Job Summary

Over the next two years, EOF looks to expand its market base and increase its loan volume and capital deployed. We are looking for a professional that is committed to meeting the needs of this underserved market, has demonstrated experience scaling a microenterprise organization and is comfortable with providing services to a diverse population. 

Responsibilities

• Manages and grows the Direct Lending Program including staff and consultant supervision, program marketing, new product development, portfolio performance, asset/liability management, financial projections and assumptions, underwriting, loan servicing, collections, community partnerships and program evaluation.
• Responsible for loan portfolio quality and performance. Ensures compliance with portfolio standards e.g. those PAR 90 days + is less than 12% and annual write-off below 9%. Implements and monitors credit risk program including risk rating as well as identifying, measuring, controlling, monitoring the risks with periodic reporting to senior management and Board.
• Coordinates and plans the Advisory Council and Loan Committee meetings by setting the agenda, preparing reports and documents, conducting the meetings and recording the minutes.
• Oversees training and TA services to ensure quality service and compliance with contract goals.
• Responsible for grant compliance and reports as needed for funders, Advisory Council or Board of Directors.
• Member of senior management team - develops and implements EOF business plan/marketing plan.
• Fundraising and capitalization - writes grants and secures funding and assists with implementing WORC's overall fundraising strategy.
• Performs other related duties as required.

Qualifications 

A strong background in micro and small business financing is desired. Individual should have existing contacts with local financial and economic development providers. Management experience and 4-year degree is required. Experience with ACCION MMS is a plus.

How to Apply 

Send cover letter and resume to careers@worc-pa.com.

Director of Finance, Haitian Health Foundation, Haiti

Director of Finance

Posted on: July 23, 2013
Application deadline: August 31, 2013
Posted by: Haitian Health Foundation

DESCRIPTION

Job is located in rural Haiti.

The Haitian Health Foundation (HHF) is a private, not-for-profit organization with headquarters in Norwich, Connecticut. HHF provides various medical and public health services and manages several development projects in and around the Commune of Jérémie, the capital of the Grand'Anse region, located in southwestern Haiti.

HHF is currently seeking a Director of Finance (DAF) for their projects in Jérémie. The DAF is responsible for the planning, organization, and management the financial activities of the operations in Jérémie. The programs in Jérémie include a health clinic, maternal waiting home for at risk pregnancies, nutrition rehabilitation for malnourished children, public health (child survival & maternal health) program, house construction, goat project; as well as other periodic miscellaneous projects. S/he is responsible for direct supervision of the Accountant and logistician. The DAF also oversees the financial aspects of projects and ensures donor and grant money is spent responsibly. 3-5 years of experience using Quickbooks required.

HOW TO APPLY

Please send CV and Cover Letter to:

HHF@HaitianHealthFoundation.org

Only viable candidates will receive a response.

Accounting Supervisor, YWCA, Seattle, WA

Accounting Supervisor

Posted on: June 14, 2013
Posted by: YWCA

POSITION DESCRIPTION

The Accounting Supervisor directs and supervises the Accounts Payable and General Ledger functions along with three Accounts Payable Specialists. The Accounting Supervisor will prepare bank and account reconciliations, as directed, maintain the general ledger system, including the chart of accounts and associated processes, prepare and enter monthly journal entries. The Accounting Supervisor will also assist the Controller with preparation for annual audit process and maintain fixed asset system.

RESPONSIBILITIES

• The incumbent will supervise three Accounting Assistants. Supervisory duties will include training, mentoring, review of work product and employee performance reviews
• Manage the general ledger, including monthly journal entries
• Maintain the fixed asset system
• Prepare bank and account reconciliations
• Determine if supporting documentation is sufficient to pay vendor
• Determine validity of GL coding
• Mentor, answer questions, resolve issues of employees
• Collaborate and report information with co-workers
• Answer questions, provide information and research questions for all other staff within the agency
• Support the YWCA's Social Justice Initiative by understanding how racism, sexism, classism and other oppressions play out in institutions and systems
• Coach and mentor direct reports to provide culturally relevant conflict resolution and problem solving strategies
• Assure that volunteers are treated with respect and dignity regardless of race, ethnic background, gender or socioeconomic background. Incorporate volunteers, where applicable, into program operations
• Provide adequate opportunities for direct reports to receive volunteer management training

QUALIFICATIONS & CORE COMPETENCIES

• BA/BS degree preferred; AA degree with additional experience can substitute for degree
• Minimum of 5 years of progressively responsible financial accounting experience; some non-profit experience preferred
• Ability to function effectively as a member of the Business Office team
• Intermediate computer skills with MS Office; specifically Excel
• Experience with automated accounting software; familiarity with ACCPAC for Windows preferred
• Accuracy and attention to detail
• Ability to prioritize work\meet deadlines
• Dedication to providing excellent customer service
• Ability to work and interact with people from diverse cultural and economic backgrounds
• Exhibits commitment to YWCA mission
• Core competencies expected: Analytical thinking, Coaching, Discernment/Judgment and Conflict Management

PHYSICAL DEMANDS OF THIS POSITION

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. In performing this position, the employee:

• Constantly sits while doing indoor work including operating a computer
• Occasional local travel to multiple locations for off-site meetings
• Occasionally uses hands and wrists, fingering, handling, grasping and reaching in using telephones, computers, fax machines and other office equipment and supplies
• Occasionally lifts/carries up to 10 pounds in performing duties in the office
• Occasionally stands, squats, kneels, bends and walks in performing duties in the office and in traveling to off-site meetings

*Constantly requires this activity or exposure 66+% of the time, frequently: 33%-66%, occasionally: up to 33%.

RATES, HOURS, BENEFITS

• Pay grade 34; range – min $20.30; mid $25.38, per hour
• 40 hours per week (Flexible Shifts)
• Excellent benefits package including medical insurance, retirement plan, plus generous vacation, holiday, and sick leave
• As a condition of employment, the YWCA requires all employees hired on or after July, 1 2009 to make a 5% contribution into a 403(b) plan sponsored by the YWCA until they are eligible for the YWCA Retirement Plan. Once an employee is eligible (typically after two years) for the YWCA Retirement Plan, that individual is no longer required to participate in the 403B plan, but is required to participate in the YWCA Retirement Plan at a reduced pay rate of 5%. This reduction in pay coupled with a local YWCA and National YWCA match reaffirms the YWCA's commitment to the long-term self sufficiency of our staff and is a benefit for YWCA employees. It is important to note; however, the 5% reduced pay rate will lead to a reduction in pay, but, will never reduce wages below the minimum wage required by the State of Washington. This new pay rate will be the basis of any future YWCA salary adjustments. If you have worked in a YWCA agency previously and qualified for YWCA retirement, your deducted wages along with YWCA contributions will immediately be transferred to the YWCA retirement

HOW TO APPLY

Submit cover letter and resume to bkeller@ywcaworks.org.

Financial Services Specialist, The San Francisco LGBT Community Center, San Francisco, CA

Financial Services Specialist

Posted on: June 8, 2013
Application deadline: June 30, 2013
Posted by: The San Francisco LGBT Community Center

GENERAL SUMMARY

The Financial Services Specialist is a member of the Center's Economic Development team, and works in a leadership capacity on the team to hold our financial capability work. The primary program is our First Time Homebuyers program, and we also have a few smaller initiatives. Overall responsibilities include program planning and evaluation, provision of one-on-one financial counseling including counseling for first time homebuyers, provision of homebuyer's and financial literacy workshops, and data entry.

ESSENTIAL JOB FUNCTIONS

Financial Counseling Services

• Conduct monthly workshops including homebuyer's workshop, and workshops on budgeting and credit - including curriculum development and delivery
• Conduct one-on-one counseling with participants, including working with each participant to assess their financial situation, goals and needs.
  
  • Assist participants in developing a budget and setting financial goals; produce written action plans that support their goals.
  • Motivate participants to implement the established plan, and provide on-going one-on-one support as needed to assist participants in meeting established goals and priorities; provide service and problem-solving assistance for participant inquiries and account management.
  • Provide information and/or referral to participants on financial literacy issues, including, but not limited to bankruptcy, collection action, court judgment, credit education, credit reports, housing issues, consumer protection laws, etc.
  • Explain credit report ratings and protections laws to participants and provide answers to participants' questions.
• Complete data entry to support our grant reporting
• Perform outreach and marketing to low to moderate income LGBT San Franciscans to increase awareness of our economic development programs and the Center in general, including planning and coordination of outreach events; drafting of outreach materials; and serving as a liaison to Homeownership SF, collaborating partners and other entities as appropriate and assigned.

Other Duties:

• Provide reports, statistics, written narratives, and other administrative documentation
• Actively participate as a member of the Economic Development team and as a staff member at the Center, providing support to Center staff when appropriate.
• Other duties assigned by Director of Economic Development

Optional leadership responsibilities:

• Under the direction of the Director of Economic Development, develop new financial capability programs, curriculum, evaluation methods, partnerships and/or workshops.
• Administer a Volunteer Income Tax Assistance program at the Center.

QUALIFICATIONS & EXPERIENCE

1. Commitment to the mission of the San Francisco LGBT Community Center. Experience and commitment to working in a multicultural environment.
2. Experience working in real estate, financial education/capability, or in a community-based homeownership program strongly desired.
3. Demonstrated ability to work with a broad cross-section of the LGBT community. Strong competence in transgender issues and culture is highly desired.
4. The ideal candidate will be a people-person, who is also detail oriented, organized, and comfortable training a group.
5. Strong communication and conflict resolution skills, ability to maintain confidentiality.
6. Excellent customer-service abilities.
7. Ability to work independently, collaboratively with supervisor or as part of a team in a fast paced environment. Experience working collaboratively with multiple agencies desired.
8. Computer/PC literacy, including Internet proficiency, Salesforce.com, Microsoft Office software and networked systems.
9. Fluency in English is required.

THE CENTER

The mission of the Center is to develop programs and services that welcome the entire diversity of the LGBT community; unite our community across lines of religion, age, race, gender and economics; give visibility to the history and culture of all the diverse parts of our community; foster discussion and planning for our political and cultural future; and nurture new and start-up organizations to meet emerging community needs.

EQUAL OPPORTUNITY

The Center is proud to be an equal opportunity employer. People of color, women, persons with disabilities, and persons who are lesbian, gay, bisexual, transgender, or intersex are encouraged to apply. The Center maintains a policy of non-discrimination with respect to employees and applicants for employment. No aspect of employment will be influenced in any matter by race, color, religion, sex, age, national origin, marital status, ethnicity, religion, sexual orientation, gender identity and/or expression, physical disability (including HIV or AIDS), medical condition, perceived physical disability or veteran status, or any other basis prohibited by statute.

COMPENSATION

The annual salary range is $42,500-$53,000 depending on experience. We also offer full health benefits, paid vacation, sick time and holidays.

HOW TO APPLY

Submit both resume and cover letter expressing your interest, experience and qualifications to:
The SF LGBT Community Center www.sfcenter.org
1800 Market Street, San Francisco CA 94102
Email: jobs@sfcenter.org
Or fax to :( 415) 865-5501Please include: Financial Services Specialist in subject line

Director of Revenue Cycle, Planned Parenthood Health Systems, Raleigh, NC

Director of Revenue Cycle

Posted on: May 24, 2013
Application deadline: June 30, 2013
Posted by: Planned Parenthood Health Systems

JOB SUMMARY

Under the general direction of the CFO, drives PPHS revenue cycle optimization as it relates to cash flow and revenue. Ensures compliance with regulations relating to Federal, State, HIPAA and private payer contracts. Plans and oversees the billing revenue cycle operations for a four state operation.

DUTIES AND RESPONSIBILITIES

1. Oversees all aspects of the Revenue Cycle: fee schedule development, chargemaster maintenance, review of billed claims, training of staff on billing functions and revenue optimization.
2. Responsible for all aspects of billing staff supervision. Implements metrics to monitor staff performance, so they can provide clear guidance to staff.
3. Ensure Practice Management System is optimally functioning including charge mapping to NextGen EMR system to ensure that claims process through correctly to the EPM. Assists with EMR as needed.
4. Maintain Third Party Insurance contracts with Commercial and Medicaid Payers and Pharmacy Benefit Managers. Obtain new contracts with insurance carriers and seeks to expand access to patients when advantageous to PPHS. Assist VP of Finance with contract renegotiation as needed. Also work with network providers to resolve payment issues.
5. Focal point for any new revenue generating programs to ensure appropriate set-up and integration into the revenue cycle. Ensure new programs are communicated effectively to all staff involved and that systems are in place to track and collect these revenues. Provide ad hoc reporting on these programs to help track their progress and minimize potential risk areas.
6. Identifies missed revenue opportunities. Analyzes the actual volume of visits versus budget and prior year. Reports on reasons for budget variances and suggests focus areas for the Health Centers to improve on visits and revenues.
7. Maintain Fee Schedule. Propose at least annually the change in fees for the organization. Disseminate and train staff on fee schedule. Update fee schedule as need for new codes and obsolete codes.
8. Review revenue posted to the Accounting System to ensure that revenues are stated appropriately. Manage all revenues and related general ledger receivable accounts.
9. Direct the billing functions: billing, cash posting, follow-up and refunds to ensure that the functions are effective and efficient. Supervises the Billing Manager.
10. Prepare monthly dashboard reporting to help Management review the current state of Accounts Receivable. Provide other reporting as requested.
11. Ensure that insurance verification is being performed optimally to ensure proper billing and collections.
12. Meet metrics established for billing department including, but not limited to: denials, aging, claim submission, etc.
13. Provide training and consultative assistance to Health Centers on coding, billing, credits, collections and revenue issues. Ensure site visits are made to provide assistance, but also ensure compliance. This includes training for orientation of new staff.
14. Maintains the Billing and Compliance Manual including at least annual updates.
15. Oversees provider credentialing.
16. Other duties as assigned by the Vice-President of Finance.

QUALIFICATIONS NEEDED

Education: Must possess a minimum of a Bachelor's Degree in a business or administrative healthcare related field. MBA preferred.

• Certified Coder designation strongly desired. Advanced working knowledge of CPT-4, ICD 9, 10 coding requirements and OIG billing compliance guidelines.
• Experience: Minimum of [5] years experience in revenue cycle operations with at least [3] years experience in a relevant revenue cycle leadership role and (3) years of supervisory experience.
• Experience with Electronic Medical Record (EMR) and Electronic Practice Management (EPM) systems is required, NextGen experience preferred.
• Minimum 3 years experience managing or directing patient registration, time of service collections and charge entry functions in a specialty setting.
• Ability to demonstrate extensive knowledge of third-party and insurance company operating
  procedures, regulations and billing requirements, and government reimbursement programs. They have a thorough understanding of medical information systems for billing and accounts receivable, spreadsheet analysis, reporting applications, medical terminology, and coding and office procedures.
• Possess successful record of adding value to organizations through the proactive analysis and resolution of potential bottlenecks that may negatively affect the organization's reimbursement and accounts receivable. Must demonstrate a record of significantly improving patient accounts receivable and delivering additional revenues.
• Must possess superior communication skills, demonstrate the ability to work in a team environment, and be able to effectively direct front and back-end work processes and personnel toward a common goal.

Personal: Commitment to and understanding of PPHS goals and mission. Must be flexible and able to work independently. Must have strong organization skills. Some travel necessary.
Vision: Required to read and analyze data daily.
Hearing and Speaking: Required to hear telephone and communicate with staff, patients and public daily via telephone and in person.
Agility and Dexterity: Required to perform written communication daily. Required to use office equipment necessary to the performance of job duties (telephone, computer, printer, copy machine, fax).
Mental: Ability to read and comprehend data daily.

HOW TO APPLY

Visit www.pphs.org to apply.

Operations Associate, Retail Action Project, New York, NY

Operations Associate (part-time)

Posted on: May 16, 2013
Posted by: Retail Action Project

DESCRIPTION

RAP is an innovative membership organization of retail workers dedicated to improving standards and opportunities in the retail industry. RAP develops the leadership and power of retail workers to improve the quality of jobs and challenge injustices across the sector. Our work involves organizing, policy and legal action, while serving the immediate needs of our membership through portable services and benefits.

DUTIES

• Bookkeeping: Oversee bank accounts, payroll, manage accounts receivables/accounts payable, recording expenses, issue checks, account reconciliation, data entry and coding

• Grant-writing and management: Track grants, reporting requirements and deadlines, assist with grant writing as needed and track new funding opportunities

• Office management: Order supplies, oversee an orderly office, and office protocol

• Fundraising : Assist with ongoing fundraising efforts, events coordination, online donor cultivation, and engaging Board and staff with fundraising plans, managing fundraising goals and timelines

QUALIFICATIONS

• Strong knowledge of Quickbooks, bookkeeping and non-profit financial management
• Strong writing, communication and organizational skills
• Experience in fundraising, grant writing, management, and reporting (preferred)

HOW TO APPLY

Please send a resume, 3 professional references, and a cover letter stating specifically why you are interested in the position and working with RAP to rapjobs@gmail.com. Please apply early or by June 3rd. The position is open until filled, and applications received early will be reviewed with preference. Ideal start date is mid-June. No phone calls please.

RAP is an equal-opportunity employer. People of color and women are strongly encouraged to apply.
Competitive hourly pay plus paid time off including vacation, personal, and sick days. This position is 20 hours per week, with potential for growth.

Fiscal Director, Women's Community Revitalization Project, Philadelphia, PA

Fiscal Director

Posted on: April 29, 2013
Posted by: Women's Community Revitalization Project

DESCRIPTION

The Women's Community Revitalization Project (WCRP), founded in 1987, is committed to social and economic equity for low-income women and their families. WCRP develops housing and neighborhood facilities, provides supportive services, advocates for policy change, and honors leadership, dignity and justice in our communities. The organization has an operating in excess of $2,000,000 annually.

THE POSITION OF FISCAL DIRECTOR

It is the responsibility of the Fiscal Director, under the supervision of WCRP's Executive Director, to support organizational financial planning and to ensure adequate financial record keeping assuring compliance with organization and contractual obligations.

SPECIFIC RESPONSIBILITIES

Financial Planning

• Develop in conjunction with executive team
  • A multi-year strategic plan
  • Annual team financial plans
• Develop a chart of accounts that facilitates tracking of financial planning objectives

Budgeting & Managing Budgets

• Prepare annual organizational budget in a timely manner
• Prepare & maintain project budgets to properly track program expenditures
• Maintain monthly budget report (including narrative) highlighting variances and potential budgetary issues
• Work with deputy director and coordinators in the establishment & monitoring of budgets
• Initiate budget revision when needed to funding sources.
• Establish & utilize budget controls to ensure compliance with organization mission

Managing Program & Operating Finances

• Ensure proper classification of all expenditures and related revenues
• Develop and maintain cost allocation system for all indirect costs
• Ensure expenditure & activity compliance with various grant requirements
• Maintain general ledger for WCRP operating accounts
• Ensure that payroll is prepared for outside service bureau
• Develop a labor allocation system for charging grant related payroll costs
• Review payroll tax payments & reports
• Assist in preparation of annual tax filings

Managing Cash Flow, Receivables & Payables

• Manage organization cash flow (review cash flow report with executive team)
• Establish a long term cash projection model to alleviate fund shortages
• Prepare billings & financial reports to funding sources on a timely basis
• Maintain proper cash balance reserves for WCRP operations
• Develop a relationship with financing institutions for WCRP cash needs
• Maintain an aged A/R & A/P report for all invoices to ensure timely payments
• Maintain regularly scheduled check runs
• Support Finance Committee in monitoring WCRP investments

Credit & Collections

• Establish tracking system for outstanding receivables
• Ensure that all grant requirements are met when billing for grant reimbursements
• Establish relationship with grantor agencies to assist in timely reimbursement
• Establish relationship with regular vendors (in conjunction with Administrative Coordinator) to allow program objectives

Reporting

• Maintain monthly reports that include budgeted, actual, projected expenses & revenues with highlighted variances and issues (to be reviewed by executive team and placed on shared drive)
• Maintain monthly receivable, payable and cash balance reports
• Establish cash flow projection reports
• Develop quarterly statements of financial position & activities
• Utilize financial analysis tools to use to interpret interim statements
• Prepare for annual audit
• Coordinate interim reviews with external auditor
• Assist in preparation of grant applications

Internal Controls

• Review and update an accounting/operations manual to establish & identify controls, checks & balances
• Assist in development of an internal system for ensuring compliance with grantor requirements
• Work w/Executive Director to staff Finance Committee
• Support Finance Committee in monitoring WCRP financial operations; meet & report on a regular basis.
• Work with WCRP's auditor to provide financial training to Finance Committee and Board of Directors

Housing Development

• Maintain financial records of development ventures from pre-development through construction
• Assist auditor with cost certification and initial tax return for each development

Administrative

• Administrative oversight of accounting staff in organizational bookkeeping responsibilities.
• Responsible for computerized accounting and reporting systems development
• Attend coordinators' committee, executive team, supervisory, board and staff meetings
• Prepare other reports such as lobbying, etc. as needed

REQUIRED QUALIFICATIONS

- Bachelors degree in Accounting or Finance required.

- A minimum of 5 years in a senior financial position at a non-profit organization required

- Must be proficient in accounting software

- Strong supervision and communication skills

- Commitment to working as part of a team

- MBA or CMA a plus

HOW TO APPLY

Send resume and cover letter to WCRP, Attn: Cecilia

Mailing address: 407 Fairmount Ave., Philadelphia, PA 19123

Fax number: (215) 627-6766

Email: cdenning@wcrpphila.com