Operations Manager, Girls Who Code, New York, NY

Operations Manager

Posted on: August 15, 2014
Application deadline: August 31, 2014
Posted by: Girls Who Code
Job location: New York, NY
Position type: Full-time with benefits (medical, dental, and vision) upon completing probationary period
Compensation: $47K - $55K base salary

Who is Girls Who Code? 

Launched in Spring 2012, Girls Who Code is a national nonprofit organization working to close the gender gap in the technology and engineering sectors. With support from companies like Twitter, Facebook, Google, Intel, Adobe, Microsoft, Goldman Sachs, and AT&T, Girls Who Code works to educate, inspire, and equip girls with the skills and resources to pursue computing careers.

Together with leading educators, engineers, and entrepreneurs, Girls Who Code has developed a new model for computer science education, pairing intensive instruction in robotics, web design, and mobile development with high-touch mentorship led by the industry's top female developers and entrepreneurs. In 2013, Girls Who Code launched 8 Summer Immersion Programs, and 42 Girls Who Code Clubs nationwide. In 2014, we have expanded our proven Summer Immersion Program to 19 programs nationwide, and dramatically scaled the Girls Who Code Clubs program across the country. We are committed to further scaling our programs and impact in 2015.

We are a small, dynamic group of individuals passionate about changing the world. We thrive on working in a collaborative, fast-paced environment. We represent a diversity of backgrounds, a wealth of experience, and a ton of fun.

Brief Job Summary

Girls Who Code is searching for a detail and results-oriented Operations Manager to support Girls Who Code's growth.The Operations Manager reports directly to Senior Management and is responsible for administrative tasks, including human resources, finance and IT support.

Duties & Responsibilities

• Overseeing various data entry and data analysis projects

• Creating and maintaining accurate electronic and paper files and documents

• Providing support to Senior Management, Program Managers, and Lead Teachers on assigned special projects including:

1. Track and analyze student enrollment, retention, and achievement data
2. Creating and producing value-added detailed reports (using various database management systems and MS Excel) from raw data to identify program performance
3. Assure data standardization, integrity of data and operational accuracy of reporting systems
4. Finance and Administration (A/P, A/R, and budgeting)Human Resources (recruiting, payroll, orientation and training)
5. Facilitating distribution and collection of required documents and reports for both office projects and program sites
6. Timely and accurate completion of official forms required for invoicing and payroll
7. Providing remote and on-site support or management to GWC programs
8. Data entry and Salesforce support

Minimum Requirements 

Bachelor's degree, 3-5 years of professional work experience, must be proficient with Microsoft Office (particularly MS Excel and Word); must be able to work independently with minimal supervision within the context of a larger team; and must be able to pass a criminal background check.

An excellent candidate fits the following description: experience using database management software and Salesforce tools; customer service orientation; genuine interest in GWC's mission; process optimization focus; adaptable to change and ad hoc requests; superior time management and multi-tasking skills; keen attention to detail; effective communicator with diverse audiences; and willing to travel.

How to Apply

Interested candidates should send a cover letter, resume, and references to jobs@girlswhocode.com with the title of the email "Operartions Manager". Applications due August 31. Salary commensurate with experience. Girls Who Code is committed to building a culturally diverse organization and strongly encourages applications from minority candidates. Male and female candidates encouraged to apply. 

Executive Director, Out Boulder, Lafayette, CO

Executive Director

Posted on: August 7, 2013
Application deadline: August 23, 2013
Posted by: Out Boulder

SUMMARY

The Executive Director is responsible for providing organizational leadership to achieve the mission and vision of Out Boulder, to include ensuring the long-term sustainability of Out Boulder. The Executive Director must work closely with the Out Boulder staff and the Board of Directors to achieve the goals of the organization. In addition to responsibilities for the operational, financial and programmatic health of Out Boulder, the Executive Director will play a primary and critical role in pursuing an ambitious fundraising agenda to strengthen and increase the organization's programs and capacity-building efforts.

OUR MISSION

The mission of Out Boulder is that Boulder County serves as a model of equality, respect, and wellbeing for LGBTQ (lesbian, gay, bisexual, transgender, queer/questioning) people. To achieve our vision, our mission is to foster safe environments for self-expression, gathering, support, and dialogue; advocate for social justice; collaborate with others who share our vision; celebrate the contributions of the many facets of our community; and educate the public about the experiences of LGBTQ people.

RESPONSIBILITIES

40 - 50% Development (primary role)

• Raise sufficient revenue to meet annual expenses with an eye toward increasing revenues for the organization.

• Develop and implement a comprehensive fundraising strategy that encompasses Special Events, major donor cultivation, corporate sponsorship, and grant writing.

• Create detailed, realistic annual budgets and monitor revenue and expenses throughout the year in partnership with the Treasurer, reporting to board on a quarterly basis.

20 - 25% Community Relations (primary role)

• Create and maintain strong community connections through strategic alliances and outreach within the community, including to other non-profits and local businesses.

• Serve as primary media contact for the organization and provide direction on messaging.

• Oversee organization's response to significant happenings of importance to the LGBTQ community.

15 - 20% Programs (oversight role)

• Ensure that all programs, including Community Events, maintain consistency with the vision and mission of Out Boulder

• Create and implement a 5-year strategic plan, in partnership with the board, monitoring the organization's short- and long-term goals and objectives.

• Support OB's programs by working closely with staff members and contractors to help develop and achieve program goals.

• Support the development of yearly planning with staff and board.

5 – 10% Communications / Marketing (oversight role)

• Work with staff to develop a cohesive marketing plan that includes consistent strategic messaging.

• Oversee Marketing Manager in the development and execution of external communications.

5 - 10% Human Resources (board and staff support and oversight) (primary role)

• Supervise staff—includes hiring, managing performance, conducting annual performance evaluations and salary reviews.

• Meet with staff on a regular basis to provide clear direction, review performance, and benchmark successes and opportunities.

• Support the operations and administration of the Board of Directors, to include: assisting in Board development; advising and informing Board members; attending board meetings; interfacing between Board and staff; and supporting Board's evaluation of the Executive Director.

• Oversee key volunteers, meeting with them regularly and providing direction, training, and evaluation.

QUALIFICATIONS

BA/BS (Masters preferred) or a minimum of four years equivalent. Computer proficiency required, includes Microsoft Office, GiftWorks, QuickBooks, and Google products. Bilingual Spanish skills a plus.

Out Boulder is an EOE. HIV+/LGBTIQBi-cultural affirmative. People of color strongly encouraged to apply.

A competitive compensation package will be offered to the successful candidate. Benefits include health, dental, vision, and vacation.

Position open until filled. Oct 1, 2013 desired start date.

HOW TO APPLY

Please send the following:

1. One page cover letter

2. Resume

3. Name, contact information and relationship of three professional references

Attn: Hiring Manager

PO Box 1018

Boulder, CO 80306

or e-mail to: hiring@outboulder.org

No Phone Calls or Drop-ins, please.

Outreach & Operations Coordinator, InterAction, Washington, DC

Outreach & Operations Coordinator

Posted on: June 27, 2013
Posted by: InterAction

ABOUT 1,000 DAYS

Launched by former U.S. Secretary of State Hillary Rodham Clinton in 2010, the 1,000 Days Partnership represents more than 80 organizations committed to improving nutrition for women and children everywhere, particularly during the critical 1,000 day "window of opportunity" between a woman's pregnancy and her child's second birthday when nutrition has an enormous, long-term development. 1,000 Days works to facilitate partnerships among governments, civil society organizations and the private sector and promote greater action and investment in maternal and child nutrition throughout the world.

BASIC FUNCTION

Coordinate and manage 1,000 Days' external outreach events, meetings and activities as well as internal administrative and operational needs.

CORE RESPONSIBILITIES

• Coordinate and support 1,000 Days outreach efforts targeting leaders in the U.S. government, non-governmental organizations, corporations and international institutions
• Support Executive Director in managing day-to-day administrative and operational activities such as coordinating travel arrangements, scheduling, budgeting, expense reporting and outreach
• Manage preparations for international and domestic 1,000 Days events and meetings
• Serve as liaison and interface with various partners from the U.S. government, civil society and private sector
• Prepare communication, cultivation, and briefing materials including talking points, presentation decks and collateral materials
• Assist with writing and compiling grant reports and support ongoing monitoring and tracking of 1,000 Days activities in accordance with grant reporting and
• Support communications and social media efforts including blog posts, twitter, facebook and e-newsletters
• Other duties as assigned

QUALIFICATIONS

• Highly motivated, self starter with at least three years of experience working with leadership teams, preferably in the field of international development
• Experience in meeting and event management required and a proven ability to successfully organize international events is highly desirable
• Expert-level MS Office; experience using InDesign, Salesforce, WordPress and related software produce highly desirable
• Excellent written and oral communication abilities
• Demonstrated capacity to take initiative and work with a high sense of urgency
• Bachelor's degree or higher in international relations or related field

HOW TO APPLY

• Email cover letter and resume to jobs@interaction.org
• Please indicate Outreach & Operations Coordinator in the email subject line and within your cover letter
• Position is open until filled by qualified applicant
• Due to the expected volume of interest, only candidates considered will be contacted
• No phone calls please

Administrative Manager, Planned Parenthood, New York, NY

Administrative Manager, Office of the President & Board Affairs

Posted on: May 30, 2013
Posted by: Planned Parenthood Federation of America NY/DC

DESCRIPTION

The Administrative Manager, Board Affairs & Office of the President will partner with the Director, Office of the President (OOP) and Manager, Board Affairs to oversee the daily prioritization and execution of daily operations of the OOP and Board Affairs, and will provide administrative support to the President.
The Administrative Manager will ensure the follow-through of the President’s commitments and daily tasks, and will support the Office of the President (OOP) in executing organizational strategic goals and initiatives by providing professional administrative support, and managing day to day operations.

PRIMARY FUNCTION

The Administrative Manager will be responsible for providing administrative, staffing and logistical support for all OOP office operations and PPFA/PPAF Board of Directors meetings and affairs throughout the year. The Administrative Manager will coordinate with the Director, OOP and Manager, Board Affairs as well as other departments, to manage correspondence work flow, provide professional administrative support, and manage day to day operations for the Office of the President.

The Administrative Manager will be responsible for supporting and collaborating with the Director, OOP regarding the design and implementation of OOP office operations including optimizing systems, pay orders, time sheets, contracts, Travel & Expense Reports (TER’s), supply management & file management. 
The Administrative Manager will also assist as needed for larger scale meetings, special events and conferences.

DUTIES & RESPONSIBILITIES

1. Manages all correspondence for the President.  Develops and maintains work flow processes to ensure that correspondence is composed, edited and proofread for signing by the President or other surrogates. Correspondence may include memos, proactive letters of congratulations or thanks, and emails. Coordinates with other departments such as Development, Government Relations, Communications and others as needed.
2. Partners with the Director, OOP on proactive action lists for the president; partner with and support the Scheduler to ensure that comprehensive, accurate and timely materials are provided and organized for the President on a daily basis.
3. Coordinates all OOP office operations including optimizing systems, budgeting, contracts, pay orders, TER’s, Effort Reports, incoming and outgoing mail, and supplies. Create new systems to ensure proper workflow and efficiencies.
4. In partnership with and under the direction of the Manager, Board Affairs, plans and executes the logistics of all Board of Directors meetings and affiliated activities throughout the year. This includes handling travel arrangements for board members, contract, organizing materials and mailings, coordinating with IT and vendors, and completing related TERs and other administrative paperwork.
5. Serves as point-person for daily IT needs for the OOP, Physical Plant & Infrastructure issues/work.  Serves as liaison with department heads from Facilities and IT.
6. Supports the Director, OOP and team in providing logistical support for all-staff meetings, other special large scale meetings, conferences and awards.
7. Maintains up to date and accurate contact lists for both the OOP and Board Affairs, generates reports as needed; responsible for maintaining the general OOP as well as Board Affairs email inbox and calendar
8. Receives and screens phone calls and assist with issues in their primary stages whenever possible. Works with OOP team to make sure all callers receive initial responses within 2 hours and for more complex calls, appropriate responses within reasonable time frames.
9. Provides other administrative duties that include but are not limited to mailings, copying, collating, and organizing reports and other materials.
10. Provides additional administrative support to the Director, OOP and the Manager, Board Affairs as needed.
11. Completes special projects as required.

POSITION REQUIREMENTS

Education: Bachelor’s degree.  Additional professional training is preferred.
Experience:  Three to four years of related, progressively responsible work experience, including special/executive assistant, advance and/or administrative experience. 
Campaign, political and/or not-for-profit management experience is preferred.
 By-laws, governance and board management also highly preferred.
Related Skills or Knowledge: 

• Detail oriented with excellent project management skills, ability to handle multiple projects and tasks, often in a fast paced environment.
• Excellent written communication skills – ability to craft high-level correspondence, emails and memos.
• Ability to see and understand the big picture and translate into daily action lists, correspondence, and vigilant follow-up.
• Team player with strong interpersonal skills.
• Ability to work closely (one on one) with President and senior staff.
• Self-starter with a high level of creative initiative.
• Unflappable in face of crisis or high stress situations.

Other Requirements: Briefly describe any other requirements or physical demands not indicated elsewhere.

• Knowledge of diverse groups, working with a multicultural workforce, and sensitivity and appreciation to cultural differences is essential.
• This position will need to respond to the needs of a fast-paced operation which requires after-hours availability.

HOW TO APPLY

For a full position description and to apply, please visit http://bit.ly/12dPgT9

Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment. Planned Parenthood of America does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, or any other characteristic protected by applicable law. Planned Parenthood Federation of America is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

Grants & Operations Senior Manager - Women's Protection & Empowerment, International Rescue Committee, New York, NY

Grants and Operations Senior Manager - Women's Protection and Empowerment

Posted by: International Rescue Committee

DESCRIPTION

Founded in 1933, the International Rescue Committee (IRC) is a global leader in providing emergency relief, rehabilitation, post conflict development, human rights protection, resettlement services and advocacy for refugees and other uprooted or affected by violent conflict and oppression. The IRC is committed to restoring hope, freedom, dignity, and self-reliance.

PROGRAM DESCRIPTION

IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. Since 1996, IRC has been implementing women’s protection and empowerment programs in refugee, internally displaced and other conflict-affected communities and has gained a reputation as a global leader in this field.

IRC is one of the only humanitarian organizations to maintain an independent Women’s Protection and Empowerment (WPE) Technical Unit. This team of experts ensures that IRC’s programs adhere to the principles of best practice and promote the ongoing evolution of knowledge and practice in the prevention of and response to violence against women and girls. Together, the WPE Technical Unit supports 18 country programs working in partnership with communities and institutions to promote and protect women’s and girls’ human rights through gender equality and to meet the safety, health, psychosocial and justice needs of gender-based violence survivors.   In 2012 we started exploring opportunities to use this experience with IRC’s US programming specifically looking at how we can support refugees and asylees IRC resettles across the United States.

SCOPE OF WORK

The IRC WPE Technical Unit has grown significantly over the last few years and additional growth is expected over the next two years. Currently WPE has 23 staff, nine grants and a budget of over $4 million dollars annually. WPE currently receives direct funding from US and European government agencies and private donors. In addition WPE provides funding to or has oversight of grants in country programs and other IRC departments.

The Grants & Operations Sr. Manager is responsible for supporting the WPE Director and senior staff in ensuring effective and efficient grants and operations management within the unit.  This includes development and monitoring of Grant & Unit Budgets, Human Resources administration, Information & Knowledge systems and Procurement & Administrative support to WPE activities.  S/he will ensure that all the necessary IRC systems, policies and procedures are understood, and used by the WPE Technical Unit team members.   Where policies and procedures do not yet exist, the G&O Sr. Manager will be responsible for working with relevant departments and staff to develop them.

The Sr. Manager will supervise three support staff; currently the WPE Unit Assistant, WPE Budget Assistant, and the Assistant for Knowledge and Resource Support.  S/he reports to the WPE Director and liaises closely with the leadership team comprised of the WPE Director, and two Senior Technical Advisors.  S/he may be assigned to work with US Programs, regional and country staff on areas of budget and grants management.  S/he will also liaise closely with the IRC support departments to ensure that the WPE Technical Unit is operating as effectively and efficiently as possible to achieve the outcomes in the 2013 -2017 Strategic Plan.

KEY JOB FUNCTIONS

Staff Management

• Maintain and promote a positive work environment for direct reports including providing timely support, encouraging learning and skills development, providing effective feedback and holding regular staff meetings.
• Ensure staff understand the roles and responsibilities of their position, have agreed performance objectives for each year and receive required training on IRC systems and processes to be effective
• Monitor quality, activity timelines and due dates for deliverables to ensure staff meet internal and/or external requirements and deadlines

Systems & Processes

• Act as unit focal point for the IRC standard systems, processes, and procedures applicable to WPE Unit including OTIS, TETRA, Rescue Net, Workday, Finance and Supply Chain
• Proactively engage with WPE staff in NY or remotely and develop resources as required to ensure staff understand and utilize systems and are aware of any related changes. 
• Identify areas of inefficiencies or gaps in current systems/policy/procedures and work with relevant IPD units and IRC operations departments to develop and implement improvements.

Grant Management

• Develop and maintain an in-depth understanding of WPE grants, donor compliance and budget conditions and status
• Working with the WPE Budget Assistant and IPD Finance staff ensure accuracy of grant financial/budget reports, promptly identify and advise the TU Director and applicable grant leads on areas of concern
• In partnership with program technical staff contribute to the development of TU grant budget proposals including  inclusion of appropriate staff and operational costs
• Ensure utilization of IRC standard grant management processes (OTIS, opening, review and closing meetings) and if required develop new tools or reporting formats to enhance grants management. 
• Implement processes to ensure new, and current staff are fully orientated and trained on the IRC grants systems and processes and any changes.

WPE Annual Operating Budget & Finance

• Ensure the WPE operating budget is maintained on a timely basis, revisions reviewed with the TU Director and submitted in accordance with the Finance schedule.
• Analyze unit needs and spending patterns to ensure most effective use of funding and identification of any gaps or duplication in coverage. 
• Promptly advice the TU Director and senior WPE staff of, and provide recommendations for, addressing any budget issues.
• Ensure financial requirements and documentation related to WPE travel, conferences, advances and reimbursements are fully understood and complied with so that transactions are completed on a timely basis and correctly charged. Work with IPD and HQ finance staff to address any recurrent or systematic problems.

Operations & Administration

• Monitor planning and progress on WPE procurement activities of goods and services (travel, conferences, equipment, consultants etc) and liaise with the related HQ Unit to resolve any delays or roadblocks
• Oversee and coordinate HR administrative processes including onboarding, time-off requests, exit process, time and effort reporting and related TETRA processing for WPE staff.
• Develop/maintain and implement effective onboarding processes, monitor implementation to ensure all staff receive timely and appropriate onboarding and required training
• Support the Learning & Knowledge Assistant and technical staff in maintaining and developing accessible and relevant information
• Work with IT to fully utilize existing information management and communication systems and if required identify options for more effective systems.
• Actively engage in and promote a spirit of co-operation and team work within the unit and across departments. 

POSITION REQUIREMENTS

• College or university degree in related field; Business Administration, Management, Finance
• 5+ years work experience including staff supervision, budget management, systems and procedure development.
• Non-profit and grants management experience highly preferred
• Self-directed, able to independently set priorities and solve problems with minimal guidance; comfortable working for a supervisor who is travelling 50% of the time
• Excellent interpersonal and oral and written communication skills; demonstrated ability to successfully work in a fast paced environment, within and across departments/functions and develop positive relationships with locally and remote based staff.
• Aptitude for and interest in providing creative means of training and developing staff in organizational systems and procedures
• Strong Microsoft Office skills and experience with organizational information and financial systems needed
• Foreign language skills advantageous (French, Arabic)
   

HOW TO APPLY

Visit http://ch.tbe.taleo.net/CH02/ats/careers/apply.jsp;jsessionid=16F84CC7D13C0EB539F1230E9D7600A4.NA10_primary_jvm?org=IRC&cws=1