Office Coordinator, Women Make Movies, New York, NY

Office Coordinator

Posted on: September 6, 2013
Posted by: Women Make Movies

DESCRIPTION

From cutting-edge documentaries that give depth to today's headlines, to films that push artistic and intellectual boundaries in all genres, Women Make Movies is the world's leading distributor of independent films by and about women. Founded in 1972, Women Make Movies (WMM) is a non-profit feminist, media arts organization dedicated to the distribution and exhibition of films by and about women. Additionally, Women Make Movies' Production Assistance (PA) Program provides assistance to emerging and experienced women directors in the production of new documentaries, fiction and experimental films.

We are looking for a smart, savvy, hardworking individual who can work independently in a busy, fast paced office. We want a superstar who is socially aware, feet firmly planted on the ground, and knows how to get the job done efficiently and effectively! Please have a strong sense of work ethic, especially with regard to showing up to work on time, every day. The right candidate will have at least two years experience in an office administration position, with an understanding of office management and maintenance, and excellent methods of communication. We are looking for someone to grow with the organization, who is able to understand the big picture, and who can successfully juggle multiple tasks in a productive and polite manner. The ideal candidate must also have a strong knowledge of Microsoft Office, be able to effectively prioritize, and must be willing and able to wear multiple hats.
 

RESPONSIBILITIES

• Responsible for all day-to-day operations and functions of a 10-person office.
• Responsible for managing all aspects of the Front Desk.
• Responsible for the Intern / Work Study Program
• Primary liaison with Building Superintendent and Subtenant.
• Assist Administrative Manager with Human Resources (recruitment, hiring, training, insurance)

QUALIFICATIONS

• Mandatory 2 - 3 years experience working in an administrative position (preferably with some supervisory experience)
• Excellent working knowledge of Microsoft platform.
• Proficiency using organizational contact database and mailing lists.
• Detail oriented and strong organization skills.
• Excellent writing/communication/customer service skills.
• Must be comfortable on phones!!
• Sense of humor appreciated.
• Experience with a non-profit or media arts organization helpful.
• Commitment to multi-cultural feminist media.
• Friendly, professional, and pleasant demeanor.
• We are looking for the RIGHT person for this position; therefore we are open to both part and full time candidates.

HOW TO APPLY

Please email resume with a letter noting relevant experience and salary history to jobs@wmm.com. NO PHONE CALLS, PLEASE. Please indicate Office Coordinator in the subject line and tell us where you saw the posting. Women Make Movies offers a competitive salary, as well as an excellent benefits package including employer-paid medical and dental insurance, long term disability, retirement plan, vacation, and paid holidays. Women Make Movies is an equal opportunity employer and encourages women of color, lesbians, and older women to apply.

Officer Assistant & After-School Arts Counselor, Girls Athletic Leadership Schools, Denver, CO

Office Assistant & After-School Arts Counselor

Posted on: June 17, 2013
Application deadline: July 22, 2013
Posted by: Girls Athletic Leadership Schools

DESCRIPTION

GALS is an all-girls, public charter school serving 200 girls in 6^th, 7^th and 8^th grade. GALS seeks to hire an Office Assistant dedicated to supporting movement and hands-on learning into a standards-based academic environment focused on the overall health, wellness, and success of girls. GALS is accepting resumes for the following position(s) for the 2012-2013 school year for an Office Assistant and After-School Arts Coordinator.

QUALIFICATIONS

For all available positions, GALS seeks candidates who demonstrate:

Mission alignment: Belief in GALS' mission of providing a college preparatory education in a supportive environment that fosters the academic mastery and personal development necessary for every young woman to become a powerful advocate for herself and leader of her community. Experience utilizing culturally congruent strategies in gender-specific and movement-based environments is a plus.

Team Orientation: Ability to work collaboratively in a professional community by jointly planning and executing logistics and communications.

Drive for excellence: Hard-working, self-starter who takes initiative and is committed to learning and self-improvement.

Qualifications: Previous teaching and/or administrative experience. Strong organizational and communication skills. Urban school experience and experience with diverse communities preferred. Fluency in Spanish required.

Hours: 10:00am-6:00pm Monday, Tuesday, Thursday, Friday; 7:30am-3:30pm on Wednesday

DUTIES & RESPONSIBILITIES

· Uphold the mission, values, and expectations of GALS with all students and families
· Promptly greet all visitors to the school and take care of their needs to the best of his/her ability in a friendly and professional manner
· Maintain a welcoming environment and physical appearance of the front office and hallway of the school
· Manage school security systems and approve school access to visitors
· Manage faxes, letters, district mail, mailings, translation, etc. on an at-needs basis
· Manage all school "autodials" and incoming phone calls
· Perform all written and verbal translations
· Manage planned substitute teacher requests (teachers manage last-minute requests)
· Maintain inventory and supplies for Teacher Supply Closet
· Maintain inventory and supplies for the School Store, when applicable
· Inventory shipments against packing lists to be turned in to Central Office
· Ensure accurate student attendance records for the school as well as for the district (in support of the Office Assistant)
· Maintain attendance records in IC for all grades
· Enforce attendance and tardiness policies.
· Support school enrollment policies and procedures following district and school guidelines
· Manage October Count procedures and data reporting, with School Manager
· Assist with, and translate, all written parent communication on behalf of the school
· Maintain up-to-date and accurate student records
· Assist in scheduling of meetings and organize incoming student paperwork for GALS enrollment
· Manage money collection procedures and student payments
· Inventory and sell GALS gear
· Organize registration paperwork and maintain current student records in IC
· Communicate messages to students in person or via the GALS message board
· Help coordinate use of office space for events, parent meetings, student testing, counseling groups, board meetings, other classes and Special Education Team needs
· Assist the GALS administrative team with the scheduling of parent meetings and provide translation support in meetings as necessary
· Administer first aid and medications to students according to school and district standards
· Coordinate GALS' after-school activity offerings, including communicating with vendors and families, handling registration and payment, and monitoring classes
· Managing after-school dismissal and pick-up procedures
· Participate in weekly office check-ins with the School Manager

REQUIRED SKILLS

· Excellent knowledge of Spanish and English language and grammar – bilingual and bi-literate
· Customer service
· Proficient in Microsoft Office

HOW TO APPLY

Please send your resume and a personal statement explaining 1) for what position you are applying; 2) how your interests and professional experiences align with and qualify you to be part of GALS's vision and mission; 3) the challenges you anticipate encountering working in an urban start-up school. Documents should be in Word format sent via email to hiring@galschoolsdenver.org, Attn: Jessica Dauchy. Resumes will be accepted until all positions are filled. Candidates invited to move to the interview round will be expected to partake in a series of simulation exercises, including teaching to the hiring committee and/or students at GALS.

Medical Assistant, Planned Parenthood, Seattle, WA

Medical Assistant

Posted on: April 19, 2013
Posted by: Planned Parenthood of the Great Northwest

DESCRIPTION

Join our exceptional medical team!

This is a full-time Medical Assistant position that floats between Seattle, West Seattle, and Kent. The schedule is variable depending on the location and may include days or evening shifts, Mondays through Saturdays. 

One to two years experience in a medical setting, HCA-E certification, a valid driver's license, and a high school diploma or equivalent are required. Women's health care experience and EHR experience preferred. 

JOB SUMMARY

Under the direct supervision and direction of a designated health center manger, provides support to staff and clients by performing with accuracy and timeliness, a variety of tasks in the front desk and back office provides support to staff and clients by performing, with accuracy and timeliness, a variety of tasks in the front desk and back office areas of the health center, works in multiple health centers in assigned area, and incorporates those functions into the overall operations of the agency. 

Front Desk Responsibilities: 

Performs tasks at the Front Desk including, but not limited to, checking patients in and out; selling supplies; answering phones; quoting fees; ordering and maintaining supplies; and a variety of clerical tasks. 

Conducts initial procedures for patients at front desk; completes supply sales, assists in data collections. 

Maintains patient accounts by obtaining, recording, and updating personal and financial information. 

Obtains revenue by recording and updating, financial information; recording and collecting patient payments; controlling credit extended to patients. 

Transfers medical records, interoffice and other medical facilities per PPGNW policies. 

Opens and closes the Front Desk and counts daily receipts. 

Back Office Responsibilities: 

Performs tasks at the Nurses Station including, but not limited to, preparing exam rooms, taking clients to exam rooms, assisting the clinician, performing lab tests, ordering and maintaining supplies, maintaining logs and manuals, and a variety of tasks which require demonstrating a knowledge of universal precautions, sterile technique and hazardous waste disposal. Ability to obtain a HCA license may be required. 

Performs laboratory intake (height, weight, blood pressure, urinalysis, hemoglobin, venipuncture, etc.) 

Opens and closes lab/back office area. 

Cleans and stocks lab and exam rooms.

Performs lab tests and lab specimens in compliance with lab and agency protocols and procedures.

Assists clinicians and doctors during surgical procedures.

HOW TO APPLY

Please apply at www.ppgnw.org/jobs

PPGNW supports Diversity and is an Equal Opportunity Employer.