Program Coordinator, The Foundation for Living Beauty, Pasadena, CA

Program Coordinator

Posted on: July 22, 2013
Application deadline: August 21, 2013
Posted by: The Foundation for Living Beauty

JOB SUMMARY

The Program Coordinator position functions within the Living Beauty team to perform a variety of program development and administrative duties. The Program Coordinator oversees the coordination and administration of all programs including planning, organizing, and controlling program activities; public relations development through community education, involvement and support.

MISSION

The mission of The Foundation for Living Beauty is to empower women to increase their self-esteem, physical wellness, and emotional stability while coping with the taxing affects of cancer and chemotherapy.

DUTIES & RESPONSIBILITIES

The Program Coordinator performs a wide range of duties including some or all of the following:

Program Development

• Commitment to the values expressed in the mission of The Foundation for Living Beauty and demonstrates behavior consistent with those values
• Plan the delivery of overall programs and activities in accordance with the mission and the goals of the organization, including retreats, sisterhood day programs and fundraising efforts
• Manage a program evaluation framework to assess the strengths of the programs and to identify areas for improvement
• Report evaluation findings to the Executive Director and recommend changes to enhance the program, as appropriate
• Monitor the program activities on a regular basis and conduct event evaluations according to the program evaluation framework
• Ensure that program activities operate within the policies and procedures of the organization
• Ensure that program activities comply with all relevant legislation and professional standards
• Develop forms and records to document program activities
• Maintain website information for upcoming programs and events
• Maintain online social media posts, event promotion and photos on Facebook, Instagram and Twitter
• Test online event registration for website before promotion to clients
• Assist in engaging volunteers for appropriate program activities using established volunteer management practices
• Communicate with participants and other stakeholders to gain community support for the program and to solicit input to improve the program
• Liaise with managers to ensure effective and efficient program delivery

Outreach

• Support the Outreach Coordinator's program for social worker outreach
• Establish community support for discounted lodging, equipment and other benefits
• Develop press releases, brochures and other public relation materials
• Contact a broad spectrum of promotional outlets, print, electronic and social media to establish a strong support coalition
• Provide public presentations and demonstrations to potential support groups

Financial

• Assist in developing funding proposals for the program to ensure the continuous delivery of services
• Ensure that programs operate within the approved budget
• Monitor all budgeted program expenditures
• Manage all project funds according to established accounting policies and procedures
• Ensure that all financial records for the program are up to date

Other

• Ensure efficiency and cost effectiveness through in-kind donations and volunteers
• Participate in fundraising activities as appropriate
• Perform other duties as directed

The Program Coordinator should demonstrate competence in some or all of the following:

• Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

EXPERIENCE

• Minimum two years of experience in a related field
• Experience in program development, special event development and promotion
• Understanding of counseling principles and practices
• Interest in holistic health principles and practices
• Knowledge of staff/volunteer management and supervision
• Refined written skills and articulate public speaking ability
• Knowledge of website updating

Working Conditions

• Usually work in an office environment, but the mission of the organization may sometimes take them to non-standard workplaces
• Usually work a standard work week, but may be required to work some evenings, weekends or overnight to facilitate and monitor program activities

Proficiency in the use of computers for:

• Website updates and maintenance
• Word processing
• Simple accounting
• Databases
• Spreadsheets
• E-mail
• Internet
• Social media

Salary details

The Program Coordinator position is a part-time, non-exempt position. Salary range is $15-20/hour and is based on qualifications and experience.

HOW TO APPLY

Interested parties should submit a resume and cover letter outlining why you're interested in the position and include relevant experience, achievements, salary history, and 3-5 professional references, to:

Trina Smith

recruitment@livingbeauty.org