Portfolio Manager, Family Planning 2020
Posted on: December 19, 2014Application deadline: January 19, 2015
Posted by: United Nations Foundation
BACKGROUND
Family Planning 2020 (FP2020) is a global partnership that supports the right of women and girls to decide, freely, and for themselves, whether, when, and how many children they want to have. FP2020 works with governments, civil society, multi-lateral organizations, donors, the private sector, and the research and development community to enable 120 million more women and girls to use contraceptives by 2020. FP2020 is an outcome of the 2012 London Summit on Family Planning where more than 20 governments made commitments to address the policy, financing, delivery and socio-cultural barriers to women accessing contraceptive information, services and supplies. Donors also pledged an additional US$2.6 billion in funding.
Led by an 18-member Reference Group, guided technically by Working Groups, operated daily by a Secretariat and hosted by the United Nations Foundation, FP2020 is based on the principle that all women, no matter where they live should have access to lifesaving contraceptives. FP2020 is in support of the UN Secretary-General's global effort for women and children's health, Every Woman Every Child.
POSITION OVERVIEW
The Portfolio Manager, FP2020 works in tandem with the Director, FP2020 to manage the strategic use of the FP2020 Rapid Response Mechanism (RRM) – a multi-million dollar funding mechanism established to respond to emerging and urgent opportunities that will help FP2020 meet its goal of enabling 120 million more women and girls to use contraceptives by 2020.
WORKING RELATIONSHIPS
The Portfolio Manager, FP2020 is responsible for working closely with the Director, FP2020 to ensure that RRM funding is optimally effective in achieving its purpose. In addition, the Portfolio Manager, FP2020, will work closely with the Senior Manager for Donor Outreach & Engagement, the Business Services and Contracts Officer, Working Group Managers, the Country Engagement Working Group, and a diverse range of internal and external stakeholders.
MAJOR DUTIES & RESPONSIBILITIES
Within the context above, FP2020 is looking for a Portfolio Manager with proven experience in project management and grant/contract administration, as well as excellent communication skills. The Portfolio Manager will lead the disbursement and management of a large and dynamic portfolio of grants and contracts that are catalytic, respond to urgent and unforeseen opportunities, and amplify existing work in FP2020 focus countries.
The Portfolio Manager will be responsible for identifying programs that meet RRM criteria, coordinating the funding process, collaborating with the Country Engagement Working Group as appropriate, maintaining relationships with grantees regarding developing and/or refining proposals and reports, gathering information for external communications, and tracking progress on a regular basis.
SPECIFIC RESPONSIBILITIES & DELIVERABLES
Strategic Planning
- Oversee the strategic development, implementation, and use of the Rapid Response Mechanism.
- In consultation with the FP2020 team, design a process for a 2014 year-end assessment of the RRM portfolio to date and build out the monitoring and evaluation framework for the RRM to ensure optimal use of funds.
- Work in close collaboration with the Program and Business Services Officer to track and monitor the impact of the RRM on progress toward FP2020 annual work plans and goals.
- Manage, develop and ensure the smooth flow of information related to the RRM across the FP2020 Secretariat.
- Work with the Director and Senior Manager for Donor Outreach & Engagement (who interfaces with existing and prospective donors) to ensure strong relationships with RRM funders.
- Coordinate with the Country Engagement Working Group as appropriate.
- Work with the Director to form strategic partnerships to maximize coordination with representatives from related sexual and reproductive health and rights funding mechanisms.
Grants/Contracts Management
- Responsible for the financial administration and processing of the RRM portfolio and overseeing the review and approval of its contractual agreements, including the coordination of grant closures.
- Coordinates with relevant FP2020 staff to investigate and analyze grant requests and develop funding recommendations in line with the team's programmatic priorities and budget, working with the Country Engagement Working Group as appropriate.
- Proactively identify and establish relationships with key implementing partners, defining the right sort of partnerships for the RRM portfolio.
- Coordinate with RRM grantees to meet reporting requirements and ensure alignment with proposals and work plans.
- Investigate, negotiate, and resolve issues associated with grant implementation.
- Stay current and inform the team of rules and regulations of various USG and non-USG funding partners, and continually ensures the team follows these requirements during project implementation.
- Provide monitoring and evaluation support and tracking of programmatic and financial targets.
- Work with FP2020 leadership to develop a schedule for visits to check in on grantees in person and capture updates on progress.
Reporting
- Manage the coordination of narrative and financial reporting for RRM grants, including developing and maintaining a grants reporting calendar and matrix for the team
- Support the Director and Program Associate in the development and coordination of materials to support FP2020 Reference Group/UNF Senior Management review and involvement.
- Work with the Communications team to identify opportunities to highlight the progress made by the RRM and RRM partners.
- Represent FP2020 at outside meetings and professional gatherings.
Other
- Manage broader projects related to FP2020's mission as needed.
SELECTION CRITERIA
- Bachelor's degree required; Master's preferred in related field;
- Six to eight years' experience, preferably in international affairs and development and/or grant management is desirable;
- Interest, knowledge or work experience in global health, sexual and reproductive health and rights and/or family planning;
- Grants management experience with US and non-US donors, including foundations and private sector partners;
- Grant-making experience with international NGOs, grassroots organizations, the UN and foreign governments;
- Monitoring and evaluation experience useful;
- Strong communications, research, and project management skills;
- Advanced knowledge of and experience with MS Office Suite (Word, Excel, Outlook, PowerPoint, Access);
- Knowledge of the GIFTS and Raiser's Edge database programs preferable;
- Experience training peers on donor rules and regulation;
- Ability to present information concisely and effectively, both verbally and in writing;
- Ability to organize and prioritize work and manage one's time effectively and with little supervision;
- Ability to work under pressure and handle stress;
- Ability to meet regular attendance/tardiness policy; and
- Excellent interpersonal skills.
- Fluent in English and French.
- Ability to travel up to 25%.
BENEFITS & COMPENSATION
Salary commensurate with experience. Actual salary will depend on qualifications and anticipated contribution to the Foundation.
UNF pays 100% of medical, dental, vision, life and disability insurance premiums for its employees and 75% of medical and vision for employees' dependents.
In addition, UNF provides 20 days of paid vacation per year, 12 paid holidays, three personal days per year, an immediately vested 150% matching 403(b) contribution up to a limit of six-percent of employee pay, Metro Pass benefits, and flexible spending accounts for health and dependent care.
HOW TO APPLY
