PT Manager of Hotline Services
Posted on: September 5, 2014Application deadline: September 12, 2014
Posted by: National Domestic Violence Hotline
- Responsible for scheduling, supervising and coaching Hotline Advocates to provide quality service and cover telephone lines 24 hours per day, 365 days per year, including weekends and holidays, and posting of schedule weekly.
- Oversees the accuracy of all employee changes, status records, timesheets, etc.
- Holds regular supervisory meetings and conducts at least one formal job performance evaluation per year with each Hotline Advocate on the team.
- Participates weekly in Managers of Hotline Services meeting.
- Provides initial orientation and on-going training for Hotline Advocates.
- Role models of standards of conduct and workplace success factors.
- Prepare and maintain documents and reports as required.
- Review and process required correspondence in a timely manner, including mail, e-mail and FYI's.
- Provide Hotline Advocates with current information, tools and guidance.
- Compiles, analyzes, designs computer generated statistical reports and telephone data reports that show calls answered, abandonment rates and statistical averages and submits to Hotline Program team.
- Provides any additional reports requested by the Hotline Program Team or Director.
- Responds to incoming calls during peak call periods.
- Provides Hotline Advocates with onsite assistance for difficult calls.
- Handles unresolved problems between service providers and NDVH callers.
- Develops and presents training materials.
- Participates in personnel actions.
- Coordinates with the Hotline Program Team on program needs and goals.
- Apply NCFV personnel policies and procedures and all state and federal laws that pertain to the workplace.
- Bachelor's degree in Human Services, Social Work or other closely related field.
- Degree can be substituted with a total of four years (in any combination) college and/or equivalent work experience. This experience cannot be concurrent with the Experiential Requirements.
- Three years of experience in direct services to victims of domestic violence or similar human services program. At least two years must be in a domestic violence or sexual assault program.
- One year of supervisory experience.
- Fluency in conversational Spanish is required for 1/3 of Hotline/Advocate Supervisor positions.
- Volunteer experience may count as work experience.
- Ability to manage time and complete multiple activities.
- Demonstrated ability to manage high stress situations.
- Ability and willingness to work as a team member, providing support and constructive feedback in interpersonal interaction.
- Commitment to feminist and nonviolent perspective and behavior and willingness to work in such an environment.
- Demonstrates initiative and the ability to be flexible and creative.
- Ability to work with people from a variety of backgrounds and experiences.
- Ability to respond with empathy and support to victims in crisis situations and with sensitivity and awareness to diverse cultural, ethnic and social backgrounds, values, attitudes and languages.
- Commitment to the concept of local, community, volunteer-based deliver of human services by domestic violence shelters.
- Understanding of an empowerment-based advocacy model of services.
- Commitment to NDVH program philosophy.
- Working knowledge of Windows Operating Systems and Microsoft Office applications
- Recognition of the dynamics of domestic violence and societal factors that contribute to the continuation of violence against women and children.
- Knowledge of the history of the battered women's movement in Texas and the U.S.
- Ability to read, write and converse in English; Spanish required.
- Availability to travel overnight occasionally.
- Must have emotional and physical stamina to tolerate prolonged sitting or standing to deal with a variety of stressful situations, including responses to complaints, difficult requests from programs and individuals in crisis, and internal and external interactions, to effectively work long and at times odd hours, while maintaining a sense of humor.
- Works in a normal office environment, except while traveling, with minimum exposure to dust, noise, or temperature extremes. Requires bending, stooping, lifting and carrying objects up to 25 pounds, with or without accommodations.