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Sunday, December 8, 2013

Executive Director, The Sister Fund, New York, NY

Executive Director

Posted on: November 27, 2013
Application deadline: January 1, 2014
Posted by: The Sister Fund


The Sister Fund is a private foundation that supports and gives voice to the marginalized, especially women working for healing in the world from a faith-based perspective. We are committed to woman-centered philanthropy and the empowerment of faith-based women, because we believe the energy of love heals. In service of this transformative vision, The Sister Fund provides grants, technical support, communication tools and networking opportunities in a variety of forms. A portion of The Sister Fund's resources is dedicated to broader ideas and initiatives that help create a just and sustainable world.

The Sister Fund's Executive Director is responsible forleading the organization in the consistent achievement of its mission and financial objectives. Core responsibilities include: implementation of policies set forth by the Board of Directors, meeting annual goals and objectives and ensuring organization's financial stability. Working in partnership with the Foundation President, the Executive Director manages and/or oversees all aspects of foundation operations, including: grant making, grantor-grantee relationships, staff and compliance, providing technical assistance, developing and managing budgets, implementing programs, and representing the foundation at events and in collaborative efforts.

As The Sister Fund is a private foundation, paramount to the position's success is prioritizing a relationship with The Foundation President, ensuring that the work is carried out hand in glove, as well as nurturing a relationship with grant-advising family members.

Duties may consist of, but are not limited to:

Grant Making
  • Works with family members around the development of their philanthropic interests and outreach and advises and assists with grant recommendations
  • Reviews grant requests with Foundation President
  • Approves grants and signs paperwork associated with grant agreement letters and contracts
  • Attends grantee special events and conducts site visits at the request of Foundation President
  • Reviews and approves final reports one year after grants are awarded
  • In partnership with the Grants Administrator:
  • Processes proposals
  • Reviews grantee applicant program summaries and budgets
  • Addresses inquiries from grant seekers, applicants and grantees
  • Provides technical assistance for grantees
Grant Meeting Leadership

· Sets weekly meetings with President to discuss discretionary and other grant requests
· Regularly interfaces with grants-advising family members
· Regularly updates the grants overview and budget
· Leads in the writing of all grant book write ups and oversees the organization of grant books for meetings
· Schedules all grant meetings and trustee board meetings in coordination with Foundation President's office
· Develops agendas for all grant and board meetings in coordination with Foundation President
· Facilitates and leads annual grant and trustee meetings

Budget Management

· Prepares annual organizational budget working with finance team and presents budget for approval at trustee meeting
· Oversees regular updating of grants overview to insure compliance with grant making budget
· Allocates organizational resources and authorizes all office-related expenses
· Oversees submission of grant documentation, bills and other correspondence to the accounting office
· Notifies trustees of any budget changes or unanticipated expenses and secures their approval in coordination with Foundation President
· Oversees the drafting of expenditure responsibility reports


· Regularly corresponds with Foundation President about foundation functioning, reporting on grantees, meetings attended, and progress on work plan.
· Coordinates activities and schedules with Foundation President's Managing Director and staff
· Communicates with and coordinated the business of foundation trustees
· Manages relationship and communications with sublessee and landlord
· Coordinates with accountants
· Acts as liaison between foundation and legal team and other consultants
· Serves as spokesperson for foundation as requested by Foundation President
· Writes about the foundation's mission and funding priorities for public consumption as requested by Foundation President
· Supervises editing and production of materials, publications
· Oversees updating of website and other social media communications

Staff Management

· Holds regular meetings with Office and Grants Administrator
· Provides daily To Do list and weekly work plan reporting to Foundation President and oversees staff daily and weekly reports to Foundation President
· Prioritizes workflow for office
· Approves timesheets
· Provides staff with regular feedback and annual performance reviews
· Works with HR director

Misc. Operations

· Manages corporate recordkeeping and compliance/legal requirements
· Develops and implements long-term plans, evaluation measures and organizational development strategies with President and/or Boards
· Manages office space
· Assisted by staff, optimizes guest lists for annual galas for which TSF purchases a table toward facilitation of grantee networking
· Leads problem-solving efforts
This job description may be modified in the future to fit the needs of The Sister Fund.


· Master's Degree or equivalent plus three to five years Experience as executive director or in similar level of management responsibility; or equivalent combination of education and experience
· Passion for the mission of The Sister Fund
· Understanding of not-for-profits and experience working with boards of directors
· Sensitivity and respect for organized religious faith/activism and cultural and religious diversity
· Passion for social justice issue and an understanding of grassroots organizing
· Strong interpersonal skills that include the ability to inspire and motivate - a visionary who is trustworthy and diplomatic with a high energy level; effective at conflict management
· Ability to build collaborative relationships with other organizations
· Excellent communications skills, both written and oral; strong presentation skills
· Ability to foster a healthy organizational culture, to encourage teamwork and collaboration;
· Business acumen

Office Skills

· Microsoft Office, graphics applications/software, accounting and gift tracking software
· Database systems and networks
· Websites and social networking (creation, updating and use)
· Typing 60 wpm


Email resume and cover letter, with salary information to Paula Ciccimarra at Please note, resumes will not be considered without a salary range provided. No phone calls please.

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