Executive Assistant & Development Associate, The Jewish Women's Foundation of the Greater Palm Beaches, Florida

Executive Assistant & Development Associate

Posted on: January 15, 2015
Application deadline: February 27, 2015
Start date: March 2, 2015
Posted by: The Jewish Women's Foundation of the Greater Palm Beaches

Organizational Overview

JWF is the only Jewish feminist grant making and advocacy organization in the Palm Beach area focused on systemic solutions to social and economic gender inequalities. We provide opportunities for women to leverage their skills and resources to improve the lives of women and girls. JWF nurtures women as leaders and is a vital voice for women and girls in our community, in Israel and around the world. JWF strives to create a more just and equitable society for all. To learn more visit: jwfpalmbeach.org.

Executive Assistant & Development Associate

JWF has an exciting opportunity for an individual who is organized, detail-oriented, and responsible to support the Chief Executive Officer's daily activities and the fundraising efforts of this rapidly growing organization. The ideal candidate will be energetic, highly motivated, a self-starter comfortable working in a fast-paced environment, a problem-solver, and a person who can prioritize workload. The individual must also have excellent interpersonal and communications skills.

Job responsibilities include but are not limited to:

Executive Support

• Manage Chief Executive Officer's calendar, scheduling and confirming appointments and coordinating travel arrangements;
• Support Chief Executive Officer's preparation for meetings;
• Work with other staff to coordinate Chief Executive Officer's speaking engagements;
• Assist in preparation for Board meetings and take minutes at Board meetings and relevant committee meetings;
• Take, transcribe and disseminate meeting notes;
• Perform all bookkeeping functions, utilizing Quick Books, including preparing expense reports and reimbursements, in a timely fashion;
• Assist with special projects in conjunction with Chief Executive Officer;
• Provide other assistance as needed.

Development Support

Donor Relations:

• Track progress on annual fundraising goals;
• Ensure all donors receive timely acknowledgment letters;
• Maintain and update information about donors in Donor Perfect;
• Maintain systems for tracking relationships with prospective and current individual donors;
• Ensure Board and Trustees are informed of donations from their contacts;
• Coordinate outreach, invitations, RSVP tracking and follow-up from donor events;
• Coordinate mailings and emails including end-of-year campaign and major events;

Donor Research:

• Research prospective individual supporters, creating profiles for top prospects;
• Create briefing documents in preparation for all face-to-face donor and prospect meetings as well as cultivation events;

Communications:

• Update and maintain JWF's website with upcoming events and news;
• Ensure organizational informational packets are well presented, and communications collateral material is kept up to date and stocked;
• Lay out organizational emails and mailings;
• Maintain email/mailing lists and ensure up to date contact information for all stakeholders.

Competencies and Qualifications

• Passion for JWF's mission.
• Strong organizational skills and attention to detail;
• Comfort working in a growing organization, including performing a wide variety of functions, multi-tasking and meeting required deadlines;
• Demonstrated resourcefulness, optimism, problem solving and flexibility;
• Excellent interpersonal skills;
• Ability to stay calm under pressure;
• Ability to work independently and in a team environment;
• Strong data and database management skills, ability to create and run reports, manage and interpret data (proficiency with Excel needed, proficiency with Donor Perfect and QuickBooks needed);
• Knowledge of the American Jewish community and/or the not for profit sector, gender issues, and the State of Israel is a plus.
• Ability to work some evenings and occasional weekends;
• 1-3 years of relevant work experience;
• Bachelor's Degree or equivalent.

HOW TO APPLY

For immediate consideration, please send your resume and cover letter to Jennifer@jwfpalmbeach.org and indicate your name and "Executive Assistant & Development Associate" in the subject line. Applications will be reviewed on a rolling basis until the submission deadline of February 27, 2015.

We thank you for your interest in career opportunities with JWF. Due to high volume, only those candidates selected for an interview will be contacted.

JWF is an equal opportunity employer and provides competitive salaries and benefits.

Senior Safety Strategist, Ms. Foundation for Women, Brooklyn, NY

Senior Safety Strategist

Posted on: January 28, 2015
Application deadline: February 20, 2015
Start date: March 16, 2015
Posted by: Ms. Foundation for Women

Position Summary

The Ms. Foundation for Women seeks an exceptional individual with strong program development, management, and organizing skills for the position of Senior Strategist, Safety. The Senior Strategist will work closely with the Vice President, Programs to redefine the Foundation's Safety program; identify potential grantees and partner organizations; manage grantmaking and programmatic initiatives; work closely with Program Directors in Women's Health and Economic Justice; and engage with colleagues leading Communications, Development, Policy, and Advocacy efforts. The Senior Strategist will bring a broad understanding of feminism, the women's movement, and intersections with other social justice issues, as well as knowledge and expertise in approaches to gender-based violence, discrimination, and gender justice.

Responsibilities

 Research critical issues, opportunities, and funding gaps; identify likely areas for Ms. Foundation engagement and funding; identify strategic opportunities to involve a wide range of partners from across multiple fields and perspectives.
 Serve as a thought partner and work collaboratively with colleagues in Economic Justice and Health Programs to share information and key learnings; develop and implement cross-Program strategies; and inform the Foundation's Communications, Policy, and Advocacy efforts.
 Actively engage in donor cultivation, networking, and other fundraising efforts to maintain and increase resources for this work. Work with Development staff to prepare proposals to potential donors and reports/updates to current funders.
 Manage intersectional grantmaking for Safety program area, including preparing requests for proposals, coordinating and participating in proposal review, docket write-up, and facilitating review meetings; monitor grantee progress and outcomes through phone calls and email, site visits, webinars, and other tools; design and implement technical assistance, capacity-building, and field-building strategies, including grantee convenings; manage annual program plans and grants budget.
 In partnership with Communications team, develop content for Foundation publications and communications vehicles; draft op-eds, workshop/conference presentations, and other external communications tools as requested; manage dissemination and outreach strategies.
 Lead and participate in Foundation-wide activities, and promote a collegial and cooperative approach to work both internally and externally.
 Actively participate in external practitioner and philanthropic organizations, coalitions and networks; pursue opportunities to present to philanthropic and other audiences; organize funder briefings and other engagement activities as appropriate to advance both the work of the Foundation and the Safety field.
 Serve as Foundation spokesperson, as approved, at conferences, press conferences, and other external-facing events.
 Supervise consultants and support staff who are providing assistance in these areas.
 Take on special projects as directed.

Our Theory of Change

Grassroots organizations—particularly those led by women of color, low-income and poor women—
are the building blocks of the contemporary women's movement; by investing in them, we create a stronger, bolder movement. By linking up the different arms of that movement, we also increase its collective impact and help to advance the wider struggle for social justice, democracy and human rights. 

Requirements

 Bachelor's degree desired, Master's degree a plus.
 Minimum ten years' related work experience, with increasing levels of responsibility, in relevant program development, management, grantmaking, or grassroots organizing. Fundraising experience helpful but not required.
 Feminist with a demonstrated understanding of the women's movement, progressive movement organizing, and intersectionality.
 Commitment to the Foundation's Theory of Change, and to working with diverse communities on gender-based violence, discrimination, and gender justice while also making connections to other social justice issues.
 Experience managing stakeholder relationships and working with grantees or partner organizations to increase capacity, evaluate program outcomes and impacts, and effect policy change. Experience with grassroots organizations and grassroots leadership development a plus.
 Ability to build strong and collegial working relationships with colleagues, grantees, donors, potential funders, and institutional partners.
 Excellent oral and written communication skills; able to quickly gather, synthesize and summarize information in a clear and jargon-free manner.
 Clear and engaging communications style; comfortable making presentations to both expert and larger public audiences; highly skilled in both group and 1:1 meeting facilitation.
 Strong planning, administrative, and organizational skills; ability to manage time efficiently, meet deadlines, and work independently with minimal support.
 Experience in supervision and professional development of junior and support staff; ability to manage up and support Vice President of Programs in achieving Departmental and organizational objectives.
 Flexible working style; sense of humor; strong interpersonal skills; calm and resourceful; able to work under pressure; committed to working cross-functionally and collaboratively.
 Highly proficient with Internet and Windows-based technology (Word, Excel, PowerPoint, Outlook). Experience with Project 2010, GIFTS, or other project management and grants management software a plus.
 Ability to travel 30% or more of time.
 Fluency in Spanish a plus.

To learn more about the Ms. Foundation for Women, please visit: www.forwomen.org

How To Apply

To apply for the position, please submit a detailed cover letter and current resume to: abradford@ms.foundation.org not later than February 20, 2015.

The Ms. Foundation is an equal opportunity employer and considers all applications without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic

Development Manager, Green Doors, Austin, TX

Development Manager

Posted on: January 13, 2015
Posted by: Green Doors

Founded in 1990 by a formerly homeless young woman, Green Doors' mission is to transform lives and communities in Central Texas. Green Doors accomplishes this by: creating affordable, safe, quality housing; providing residents with access to supportive services; and educating about, and advocating for, individuals and families struggling with homelessness and at-risk for homelessness.

Green Doors' programmatic activity is broken out into 3 areas: 1) Housing; 2) Homeless Prevention Services; and 3) Education/Advocacy. Green Doors' Housing Program is focused on creating different types of housing tailored to the needs of residents. Throughout Austin, the organization owns and manages 28 properties, serving approximately 400 residents annually, and manages housing rental assistance vouchers for low income households. Through these opportunities, Green Doors is able to serve a variety of people struggling with poverty and homelessness, including veterans, persons with disabilities, and single parent families.

JOB DESCRIPTION

Primary responsibilities include: leading development efforts - specifically foundation, government and individual campaigns; grant writing and donor cultivation; data management and reporting; committee leadership and event support; and communication and public relations efforts.

PRIMARY ROLES & TASKS

Development Leadership:

• Help design, implement, and manage a comprehensive proactive development plan focused on expanding and enhancing relationships and increasing philanthropic support.
• Advance Green Doors' interests by researching and identifying new sources of support, proactively seeking opportunities to generate new proposals based on funder guidelines and interests, and building strong communication ties.
• Serve as staff lead for the Board Development Committee - creating a culture of possibility to reach fundraising goals. Ability to encourage and maintain direction towards fundraising goals, without getting sidetracked by other ideas, will be imperative.
• Serve as lead for constituent database conversion and reimplementation (moving from Exceed (historical) to eTapestry within the first six months of position).

Grant Writing and Proposal Development:

• Serve as the lead on preparing grants for government and civic support.
• Develop highly competitive proposals and leverage diverse corporate and foundation goals and preferences in conjunction with organization's goals.
• Monitor proposal deadlines, prepare and edit proposals, and manage proposal submissions – always insuring a high quality product.
• Role often requires the candidate to work independently on grants (vs. team writing).

Donor Identification and Cultivation:

• Help identify individual, corporate, and foundation prospects; track research/contacts in a manner that multiple people may be successfully involved.
• Maintain a high quality stewardship process for active corporate and foundation prospects and donors. Ensure that stewardship and reporting requirements are met to sustain successful partnerships, and maintain detailed records of solicitation activities.
• Help implement an individual donor strategy which will include cultivation, solicitation and recognition components. Steward existing individual donors and obtain support from new individual donors.

Data Management and Reporting:

• Serve as the lead for constituent database utilization related to fundraising, volunteers, and communication efforts.
• Effectively enter/track/maintain data and proactively tailor data collection to organizational needs.
• Ensure all donor acknowledgements, reports, updates, and other requirements are fulfilled in a high-quality, timely manner.
• Regularly prepare development reports and assist with queries related to the development plan and associated goals.
• Maintain all work product on shared drive (server), ensuring compliance with existing organizational structure.

Development Committee and Event Support:

• Host meetings, maintain scorecards, and facilitate communication with the Development Committee to achieve objectives.
• Serve as the staff lead/collaborator on Committee hosted "Friendraisers."
• Assist in the leading of special events (both internal and third-party): create all communication pieces for events, steward relationships with third-party hosts, publish information about the event on Green Doors' website and other internet-based avenues, etc.

Communication and Public Relations:

• Promote the services of the organization and its programs: create and update program and agency communication pieces (with team input), solicit and schedule speaking engagements for staff, create campaign communication tools, represent Green Doors at tabling and speaking events, etc.
• Create/Edit Green Doors' email newsletter: obtain newsletter stories from staff members, edit stories for content and grammar, design layout, and arrange for printing and mailing of newsletters.
• Collaborate on Facebook efforts, ensuring the lead staff receives appropriate updates to share.
• Serve as a liaison between Green Doors' Executive Director and the local media: obtain quotes and information from Executive and Deputy Directors to prepare press releases, create and distribute press releases to local media, pitch story ideas to local reporters, and schedule radio and television appearances, as needed.
• Maintain the Green Doors website: regularly update donor lists, program statistics, and create web pages (with contractor), as necessary.
• Help develop and execute Strategic Communication plan for Green Doors (this is a secondary task, development efforts will be the first priority during the initial six months of the position).

And perform other tasks as assigned/needed.

QUALIFICATIONS

• Bachelor's degree required (related field preferred).
• Minimum of 3 years of related experience in a non-profit development position required; development leadership experience strongly preferred. CFRE preferred.
• Highly motivated self-starter, entrepreneurial team player who has a commitment to and passion for Green Doors' mission.
• Strategic vision and impeccable attention to organizational detail
• Ability to work independently, but also possess a collaborative style and flexibility - seasoned with a sense of humor and perspective
• Superb communication skills (both written and oral) – must be a strong writer
• Experience using a constituent database for fundraising (eTapestry or Raiser's Edge experience preferred). Candidates with previous database administration or leadership experience strongly preferred.
• Strong candidates would be able to demonstrate previous success in: reaching fundraising goals, leading board efforts to increase organizational support, and have a history of high quality grants being written and awarded.
• Ability to present professionally to a diverse group of constituents; strong public speaking experience is preferred.
• Must have sensitivity to issues of lower-income people and marginalized communities. Ability to tell Green Doors' story, without compromising the integrity of our mission or the people the organization serves, is imperative.
• General computer literacy required (Microsoft Word, Microsoft Excel, Outlook, Internet, etc.). Web publishing or design software experience preferred.

ADDITIONAL REQUIREMENTS

Employee must satisfactorily complete a criminal background check, driving history check, and have a valid Texas Driver's License to be eligible for employment. Position requires reliable transportation. Evening and weekend hours will be required.

Salary: Commensurate with Experience (includes competitive benefits package)

HOW TO APPLY

Please email a cover letter and resume, including the position title in the subject line, to the attention of Christa Noland (Executive Director) at hiring@greendoors.org. Visit our website at www.greendoors.org for more information on the organization. And please do not contact by phone. EOE.

Program Director, Women's Rights and Reproductive Rights, Wellspring Advisors, New York, NY

Program Director: Women's Rights and Reproductive Rights

Posted on: January 8, 2015

Application deadline: January 31, 2015

Posted by: Wellspring Advisors

JOB SUMMARY

The WR/RR Program Director at Wellspring Advisors oversees all aspects of grantmaking under both the Women’s Rights (WR) and Reproductive Rights (RR) Programs, including developing the program’s strategic framework, maintaining alignment with other programs, and leading and managing team members.  Along with the Partners, Chief Operating Officer, and the Directors of all Programs at Wellspring, the Program Director serves as a member of the senior management team.  The WR program at Wellspring supports work to create a more powerful women’s movement able to advance women’s human rights; the RR Program supports work to expand women’s ability to fully exercise their autonomy over their reproductive lives.  Grantmaking for both programs is predominantly international, with a portion of the RR Program work undertaken in the United States.

KEY RESPONSIBILITIES

Strategy  

• Lead the development of strategic plans and other strategy documents required to both guide programs and comply with governance requirements.  

• Develop and oversee team’s development of grantmaking approaches that respond to established priorities.

• Monitor developments in the field to identify emerging needs, gaps, and opportunities. 

• Ensure programs’ alignment with Wellspring’s mission; ensure alignment between grantmaking and program strategy.

• Work with staff from Wellspring’s other program areas to advance programmatic and institutional goals.

• Work with Wellspring’s Department of Research and Evaluation and consultants to integrate measurement and evaluation as well as capacity-building and technical assistance throughout the program internally and among grantees.

Grantmaking

• Manage overall grants portfolio for the program, including overseeing grantmaking of program staff.

• Potentially manage a portfolio of grants, including screening potential grantees; meeting with current and prospective grantees; conducting site visits; developing and evaluating funding proposals; preparing docket materials; and monitoring active grants.

• Ensure adherence to internal grantmaking/due diligence policies and procedures.

External Relations

• Establish partnerships with other members of the donor community.  Educate and engage other funders to advance Wellspring priorities.  

• Participate in and supervise collaborative grantmaking mechanisms, pooled funds, and matching/challenge grantmaking.

• Provide support to individual grantees and convene grantees and others to promote strategic thinking and collaboration.

Donor-Client Relations

• Prepare and oversee the development of donor-client education materials including strategy documents, annual reports, and other updates.

• Conduct semi-annual grantmaking presentations to donor-clients (two for each program).

• Participate in firm-wide meetings with donor-clients.

• Respond to client requests for information.

Financial Stewardship

• Ensure effective and timely allocation of  two grantmaking budgets.

• Develop and ensure effective management of annual administrative.

Supervision, Management, and Leadership

• Manage, supervise, and work integrally with program staff in accomplishing the abovementioned tasks.

• Provide overall strategic direction to guide program implementation by team.

• Foster healthy working relationships within the team and across Wellspring.

• Set expectations, provide support and guidance to team.

• Evaluate staff on an ongoing basis, including an annual review.  Identify and implement individual professional development and performance improvement plans.

• In accordance with personnel policies, make decisions regarding working conditions of staff.

• Manage the hiring of new staff as needed. 

• Serve as member of the Senior Management Team including

          • Proactively identify and support the development and implementation of  organizational priorities, initiatives, and policies, both

            programmatic and operational, that advance Wellspring’s mission.

          • Identifying and strengthening cross-program collaboration as needed.

          • Serving as a bridge between Wellspring’s partners, the Senior Management Team, the Chief Operating Officer, and the Evaluation,

            Grants Management, Administrative teams and the WR/RR program team.

          • Periodically managing projects outside the scope of programs, as they arise.

• Perform other duties and responsibilities as requested

KNOWLEDGE AND SKILL REQUIREMENTS / QUALIFICATIONS

Wellspring is seeking applicants who have experience in one or more of the following areas: social justice grantmaking, international women’s rights advocacy, national-level (US, East Africa, Latin America) advocacy, research and dissemination of research.  Additionally, knowledge of and/or expertise in reproductive rights, violence against women, and land rights is highly preferred.  Specifically, Wellspring is seeking a candidate with the following qualifications:

• Minimum of fifteen years’ experience (at least five of those in a leadership position) with an NGO or foundation advancing women’s rights.

• Ability to think strategically, establish goals and priorities, and ensure effective and timely implementation of programs.

• Ability to maintain adherence to priorities approved by clients and within a larger institutional framework.

• Ability to establish and maintain close, collegial working relationships with colleagues in other programs and departments, and with grantees from diverse backgrounds and perspectives.

• Ability to work independently and manage own time.

• Ability to plan and manage multiple priorities on different timelines.

• Ability to learn quickly when confronting new issues and priorities.

• Ability to handle confidential client/donor information with complete discretion, and comfort working in a relatively low profile organization. 

• Excellent written and oral communication skills.

• Good judgment and a good sense of humor.

• In-depth knowledge of and contacts in the philanthropic sector.

• Experience as an effective manager of staff and a budget

ABOUT WELLSPRING

Established in 2001, Wellspring is a private philanthropic consulting firm that coordinates grantmaking programs that advance the realization of human rights and social and economic justice for all people.  Wellspring has offices in New York and Washington, DC.

Wellspring’s work is rooted in respect for the dignity and worth of every  human being and is informed by the following beliefs:  -- Social institutions and structures should promote the full realization of human rights and human potential, and should be accountable to these ends.  -- The rights of all people are advanced when the rights of the most marginalized and vulnerable peoples are protected.  -- Social justice movements should employ means that are consistent with their ideals, and should give agency to the people whose interests they seek to advance.  -- As responsible stewards, we must strive to maximize the impact of our charitable investments.

The firm’s services include: working with donors to develop, implement, and administer giving programs that meet their philanthropic goals; conducting research and education tailored to the interests of our donors; managing programs, administering grants and monitoring grantee performance; and working with to promote the effectiveness of programs that receive donor funding.

Wellspring Advisors, LLC hires, promotes and retains employees based on their professional qualifications, demonstrated abilities, and work performance, as well as on the degree to which these qualities are required in the employment positions made available by the Firm’s service needs and business requirements.

All personnel decisions are made without discrimination based on race, color, religion, national origin, citizenship, ancestry, age, disability, gender identity or expression, genetic predisposition or carrier status, marital, status, domestic partner status, military status, sex, sexual orientation, or any other characteristic protected by law. This policy applies to all our activities, including but not limited to recruitment, hiring, compensation, assignment, training, promotion, discipline and discharge. This policy also bans discriminatory harassment.

HOW TO APPLY

For employment consideration, please submit application (consisting of resume and letter of interest) to: jobs@wellspringadvisors.com -- Subject Line: “[Your name] – Program Director, WR/RR”.

All applications must include:

• Resume

• Thoughtful cover letter (including how you became aware of this opportunity: job portal, referral, etc.)

• Salary requirements (must specify actual amount or range)

• One writing sample (between 3 and 5 pages maximum, attached in PDF format)

Senior Program Officer, Open Society Foundations, New York, NY

Senior Program Officer

Posted on: January 8, 2015
Application deadline: January 30, 2015
Posted by: Open Society Foundations

The Open Society Foundations' Women's Rights Program (WRP) seeks a full-time Senior Program Officer on economic justice in its New York office.

The WRP aims to promote open societies where women control their own bodies, choices and lives; participate4 freely in political, community and family life; play integral economic roles in local and global marketplaces; and be able to advance their rights in systems of justice. The program pursues three goals: (1) to strengthen women's rights organizations and movements in countries and regions where OSF is active; (2) to promote economic justice for women; and (3) to combat policies and practices that undermine the physical safety of women and the enjoyment of their sexual and reproductive rights. A full strategic plan will be presented to the Global Board of the Open Society Foundations in 2015.

The full-time Senior Program Officer will be based in New York and will be supervised by the WRP Director.

THE OPEN SOCIETIES FOUNDATIONS

The Open Society Foundations work to build vibrant and tolerant societies whose governments are accountable and open to criticism, whose laws and policies are open to debate and correction, and whose political institutions are open to the participation of all people. We seek to strengthen justice and the rule of law; broaden respect for human rights, including the rights of minorities; encourage pluralism and a robust diversity of opinion; deepen democratic practice and participation; expand economic equity; support effective governance; and invest in individuals, public and private organizations, and social movements that advance these goals.

We are a global network of foundations committed to local knowledge and national expertise. Our network includes national foundations, regional foundations, and other geographic programs operating in more than one hundred countries. At the same time, many programs with global reach operate from our four headquarters in Europe and the United States, including programs on digital information, documentary photography, drug policy, early childhood, education, fellowships, fiscal governance, higher education, human rights, international migration, justice, public health, scholarships, think tanks, and women's rights alongside the Program on Independent Journalism. Still other programs advance our special commitment to Roma communities. In addition to making grants to organizations and individuals, the Open Society Foundations engage in policy advocacy, legal advocacy and litigation, program-related investing, and public communications, as well as providing direct assistance to governments. Most programs and foundations in the network are governed or advised by their own boards.

The Open Society Foundations are the global philanthropies of George Soros, who, as chairman, plays an active role in the work of the foundations.

JOB PROFILE

Strategy development, grant making and operational efforts to promote economic justice for women and strengthen women's organizations and movements .The senior program officer will play a key role in developing the strategy in those areas; keep track of the fields, identifying opportunities for funding and other engagement with partners; support other program staff in WRP in contributing to learning and innovation in the field, including through documentation and other operational activities; and represent the program externally. Work is carried out independently /under general supervision. Additional responsibilities include the following:

Program-Related functions:

• Develop and implement a grantmaking and operational strategy aimed at promoting economic justice for women and strengthening women's organizations and movements;
• Write strategy/position papers that provide insight on policy issues impacting the field and/or offer suggestions about field building and strategic project development;
• Work with the Director to ensure close collaboration with other programs across the Open Society Foundations network;
• Establish strategic relationships with other philanthropic partners and NGO's and identify joint programming opportunities;
• Collaborate with grantees, philanthropic partners, and other field professionals and participate in program- and field-related meetings and convenings;
• Invite grant proposals from selected funding applicants and work with applicants to develop and finalize grant proposals;
• Review grant proposals and write grant recommendations;
• Review and assess letters of inquiry and make funding recommendations and declinations;
• Monitor grants through site visits and review of narrative and financial reports;
• Manage financial and budget reports to track grant and program spending;
• Supervise program officers, administrative support staff, and consultants, when relevant;
• Perform occasional special assignments, including participation in foundation task forces and working groups.

Other:

• Extensive travel will be required;
• Perform other duties as assigned

QUALIFICATIONS

This exciting opportunity is for an experienced practitioner and/or grant maker with substantial knowledge, expertise and programmatic experience in women's rights and economic justice.

The successful candidate will have a very strong background in human rights; substantial knowledge of current practices, trends and information, and key actors and thought leaders in women's rights movements and women's economic justice; detailed knowledge of the state of women's rights in at least two countries where OSF is active is essential.

The successful candidate will have a high level of strategic thinking and ability to make good, independent decisions based on analysis, experience and judgment; the proven ability to work independently, with a high-level of self-motivation and ability to set and meet goals; a track record in developing and/or strengthening effective collaborations across multiple internal and external stakeholders; a proven ability to work effectively in a fluid and fast paced work environment, managing multiple priorities under pressure and accomplish short- and long- term deadlines with a heavy workload; and a history of being a strong team player. Broad intellectual curiosity, comfort with robust debate and a good sense of humor will be valuable.

The successful candidate must have excellent writing and editing skills in English; proficiency in other languages will be a great advantage; excellent organizational skills and attention to detail; excellent public speaking and presentation skills; excellent interpersonal skills, including diplomatic and problem solving abilities and a desire for continued professional growth while focused on promoting and developing grantees, partners and colleagues; demonstrated cross-cultural competence and substantial life experience with multiple cultures.

A bachelor's degree from a four-year college or university and ten to 15 years' relevant experience and/or training; or equivalent combination of education and experience is required. Master's degree in a social science, e.g. in law, economics, gender studies, political science, public administration, public policy, strongly preferred;

Work Environment and Physical Demands:

Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Start Date: ASAP

Compensation: Commensurate with experience. Excellent benefits package.

HOW TO APPLY

Please email resume and cover letter, with salary requirements to: humanresources@opensocietyfoundations.org. Include job code in subject line: SPO-WRP

The Open Society Foundations is an Equal Opportunity Employer.

Finance & Administration Manager, FRIDA Young Feminist Fund

Finance & Administration Manager

Posted on: December 18, 2014
Application deadline: December 31, 2014
Posted by: FRIDA Young Feminist Fund

ABOUT FRIDA

Since its inception 4 years ago, FRIDA has grown significantly and expanded staff and operations in several countries, which has resulted in increasing complexity in the organization's financial transactions and administration. As a result, FRIDA which administration has been supported by AWID and Tides Foundation up to this year, decided to get her own independent legal status in Panama. FRIDA is currently seeking a Finance/Administration Manager to play a leading role in helping us set up our financial and administrative systems and proactively manage these complexities. The successful candidate for this position will have solid international and nonprofit experience and a passion for women's rights.

JOB SUMMARY

The Finance and Administration Manager is responsible for all aspects of the financial management and administration for the Fund. The Finance and Administration Manager is expected to provide sound financial advice and effective financial management as well as manage the administrative functions of the Fund. This position is a full-time, regular position and reports to and works most closely with the two Co-Directors.

RESPONSIBILITIES

Financial Management

• Establishes and implements internal controls, and administrative systems, policies and procedures to ensure that FRIDA's day-to-day operational activities are efficient and effective, and are in-line with approved strategic initiatives and budgetary allocations
• Ensures adequate cash flow for the organization's requirements, by monitoring funder remittances, and preparing requests for funds as needed
• Manage accounts payable, accounts receivable, purchasing, donations processing and receipting, payment of invoices, payroll and bills.
• Establishes effective accounting and bookkeeping systems and procedures and oversees accounting services.
• Maintain parallel records of income and expenditure in financial database.
• Prepares and presents quarterly and yearly financial budgets and cash flow forecasts, and works with Co-Directors to actively monitor and understand budget variances.
• Prepare budgets and reports on expenditure for donors by set deadlines.
• Ensures and reviews monthly financial statements from the accountant and prepare narrative reports for the review of the board of directors and Co-Directors.
• Manages bank accounts and monitors reconciliations, transactions including wire transfers, credit cards, renewal of Certificates of Deposit, and keeping track of signing authorities.
• Prepares documents and schedules for annual audit, and liaises with auditors.
• Manages liquidity, investments, and foreign exchange per established policies and procedures.

Governance Support

• Works with the Co-Directors to proactively mitigate financial and legal risks to the organization and its board members.
• Ensures that activities and policies meet board policies and directions, criteria by funders, as well as legislative requirements in Panama and in the countries in which FRIDA operates.
• Recommends policies and procedures in areas encompassing finance and accounting, privacy, IT, compensation for the consideration of the Co-Directors and board of directors.
• In close consultation with the Co-Directors and Board Treasurer, establishes a relationship with each board member so that each individual has an opportunity to understand fully the key financial issues confronting the organization.
• Coordinate organization of board and advisory committee meetings, including preparation and dissemination of background documents, hotel arrangements, etc.
• Ensures reporting obligations to Panama relevant bodies are completed in a timely and accurate fashion.

Human resources and administration

• Oversees recruitment of staff, consultants, interns and volunteers; and reviews time-sheets and administers payroll.
• Maintains personnel files, health benefits and other insurances updated.
• Applies Panama's relevant employment law to FRIDA HR policies
• Maintain basic administrative systems for the Fund, including information resources, general filing, electronic filing, personnel records, contracts and leases, subscriptions, insurance, etc.
• Ensures the effective development and administration of IT systems, such as databases, email, cloud filing, back-up and online communication tools including Skype, websites, and other web/video/audio conferencing systems
• Manage incoming telephone and mail communications.

Grants management

• Manage grant administration to organizations including overseeing grant contracts and wire transfers to grantee partners
• Oversee the reception of timely and complete narrative and financial reports from grantee partners
• Realizes random audits to grantees and provides financial support and training for grantees

QUALIFICATIONS

Experience

• Minimum 3-5 years prior experience in a senior management finance position, including at least 3 years with a nonprofit/philanthropic organization
• Minimum 3-5 years experience in financial management, in particular in the development, monitoring and reporting on the financial status of the organization and programs

Academic Qualifications:

• University degree in business, nonprofit management, accounting, finance or related field

Expertise & Skills:

• Knowledge of and experience in applying accounting procedures and protocols in budget administration and financial forecasting, analysis and reporting
• Strong donor and funder management experience
• Excellent written and oral communication, presentation and negotiation skills
• Demonstrated capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills
• Proficiency with computerized financial systems, such as accounting programs, databases, payment processing, excel spreadsheets, payroll services
• Experience in preparing for and coordinating financial audits
• Knowledge and interest in women's rights and feminism and commitment to the mission and goals of the Fund
• Ability and confidence in working within the complexities of an international, non-profit organization
• Fluency in English and Spanish
• Excellent organizational skills, and demonstrated ability to create and implement new systems that keep the Fund running smoothly, while also accounting for differing work styles and remote locations of staff
• Ability to work remotely, with little supervision and able to meet deadlines comfortably
• Good verbal and written communication skills
• Experience in scheduling and organizing events
• Flexibility, adaptability and willingness to take on a wide range of tasks
• Ability to handle confidential matters.
• Enthusiasm for working with young organizations/start-ups.

Assets:

• Experience working in an international organization with staff in multiple countries.
• Knowledge of finance and accounting regulations in the US (US GAAP) and international auditing standards.
• Experience working with multiple currencies.
• Experience working with staff in multiple locations.
• Courses or certificates in executive leadership, women's/feminist studies, financial management and human resource management.
• Ability to communicate in French, Portuguese, Arabic or Russian.
• Young woman and transgender youth under the age of 28 are strongly encouraged to apply.

HOW TO APPLY

Please send:

1) Cover letter (addressing how you meet the necessary qualifications and outlines why you want to work for FRIDA) and current CV

2) The exact source/location you saw the advertisement for this position

E-mail: jobs@youngfeministfund.org

Please include Finance and Administration Manage in the subject line.

No phone calls please. Only email applications will be accepted. We thank all who apply, but only shortlisted candidates will be contacted. FRIDA encourages, promotes and supports diversity in all aspects of its work.

To learn more about FRIDA, please visit our website at http://youngfeministfund.org/