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Wednesday, December 19, 2012

Administrative Assistant, Choices in Childbirth, NYC


Administrative Assistant

Posted on: December 14, 2012

MORE / LESSDESCRIPTION

Choices in Childbirth (CiC) envisions a world where every mother and child has access to maternity care that is safe, healthy, equitable, empowering, and deeply satisfying. Our mission is to improve maternity care by providing the public, especially childbearing women and their families, with the information necessary to make fully informed decisions relating to how, where, and with whom they will give birth. Our goal is to promote evidence-based mother-friendly childbirth options through public education, consumer advocacy, and pioneering policy reform efforts.
CiC seeks a full-time Administrative Assistant to provide day-to day support to the senior leadership team. The Administrative Assistant will work closely with the Executive Director to support organizational activities including database management, bookkeeping and financial coordination, internal management and communications.
REPORTS TO: Executive Director
Essential Duties
  • Database Management
    • Input gifts into donor database and process acknowledgements
    • Process direct sponsorship payments and set up recurring payments for sponsorship
    • Update and maintain donor database (eTapestry), including the creation and maintenance of defined fields for future reporting abilities
    • Track and update all e-mail lists
    • Generate targeted lists through report modules
    • Build and maintain eCommerce pages for guide orders, provider sponsorship, free monthly workshops and other special events/opportunities as they arise
  • Financial Coordination
    • Prepare detailed bookkeeping reports itemizing monthly incomes and expenses
    • Prepare payroll reports as needed
    • Manage bill payment and anticipate upcoming organizational expenses
    • Prepare bank deposits
    • Maintain hard copy filing systems for income, expense, and shipping activities
    • Update cash flow position workbooks as needed
    • Organize all activity associated with yearly audit per CPA's requests; assist Executive Director and Finance committee to complete IRS filings
    • Work with program and development staff members on financial reporting to funders
  • Internal Management
    • Manage office calendar including board meetings, payroll schedule, community events and employee vacation
    • Assist in the management of Executive Director's calendar including business meetings, calls, speaking engagements and some personal appointments
    • Assist in preparation for monthly board meetings including scheduling, logistics, and document preparation
    • Maintain all board paperwork, including documents and minutes for all meetings
    • Take minutes at board meetings (one Monday evening per month)
  • Communications
    • Update website content, ads, events and documents as needed
    • Track inventory for and manage shipping of CiC's The Guide to a Healthy Birth
    • Respond to requests for information, including written correspondence, email, and phone calls
Experience
  • Bachelor's degree (or equivalent work experience)
  • Keen understanding of eTapestry, Raiser's Edge, or comparable donor database platform required
  • Experience with Microsoft Office applications (Word, Excel, PowerPoint) required
  • Ability to create comprehensive financial reports strongly preferred
  • Mail merge experience preferred
  • Knowledge of Adobe (Photoshop, Indesign) or other desktop publishing software preferred
Attributes
  • Well-organized, detail-oriented, and with excellent time-management skills
  • Comfortable working with multiple deadlines and priorities
  • Excellent phone etiquette, verbal and written communication skills
  • Ability to take initiative, prioritize and multi-task while working collaboratively or independently
  • Punctual and dependable
  • Professional maturity and a sense of humor
  • Commitment to and interest in feminist and social justice issues
Choices in Childbirth is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staffing. We are committed to engaging the skills and leadership of people of color, low-income persons, LGBT persons, differently-abled people, and others from diverse backgrounds. People from these and other traditionally marginalized backgrounds and communities are strongly encouraged to apply.
Work Schedule: Monday to Friday, 10:00 – 6:00
Salary and Benefits: $42,500

MORE / LESSHOW TO APPLY

We are reviewing applications as they are submitted and planning on a fast turn-around. Please apply as soon as you can. To be considered for this position, please e-mail HR@choicesinchildbirth.org with:
  • Resume;
  • Thoughtful cover letter indicating interest, and your experience with data entry/database management.
Please include "Administrative Assistant" in the subject line.

MORE / LESSLOCATION

441 Lexington Avenue, New York, New York, 10017, United States

MORE / LESSDETAILS

Start date
January 9, 2013
Application deadline
December 21, 2012
Education requirements
4-year degree
Employment type
Full time
Professional level
None specified
Salary details
$42,500
Benefits
Medical
Job function
managementfinancialDatabase managementAdministration,administrationAdvocacyClerical and data-entryCommunicationsmaternityfamilies,childbirthwomen
Owner's areas of focus
feminismfamiliesfamilyFamilyfeminist,babiesdouladoulasHealth and medicine,LGBTmaternityhealthinfantsmidwife,midwivesmaternalchildbirthlactation,birthmotherhoodWomen

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