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Wednesday, July 16, 2014

Office Coordinator, Women Make Movies, New York, NY

Office Coordinator

Posted on: July 14, 2014

Posted by: Women Make Movies

From cutting-edge documentaries that give depth to today's headlines, to films that push artistic and intellectual boundaries in all genres, Women Make Movies is the world's leading distributor of independent films by and about women. Founded in 1972, Women Make Movies (WMM) is a non-profit feminist, media arts organization dedicated to the distribution and exhibition of films by and about women. Additionally, Women Make Movies' Production Assistance (PA) Program provides assistance to emerging and experienced women directors in the production of new documentaries, fiction and experimental films.
We are looking for a smart, savvy, hardworking individual who can work independently in a busy, fast paced office. We want a superstar who is socially aware, feet firmly planted on the ground, and knows how to get the job done efficiently and effectively! Please have a strong sense of work ethic, especially with regard to showing up to work on time, every day. The right candidate will have at least two years experience in an office administration position, with an understanding of office management and maintenance, and excellent methods of communication. We are looking for someone to grow with the organization, who is able to understand the big picture, and who can successfully juggle multiple tasks in a productive and polite manner. The ideal candidate must also have a strong knowledge of Microsoft Office, be able to effectively prioritize, and must be willing and able to wear multiple hats.

  • Responsible for managing all aspects of the Front Desk.
  • Responsible for day-to-day operations and functions of a 10-person office.
  • Responsible for the Intern / Work Study Program
  • Primary liaison with Building Superintendent and Subtenant.
  • Assist Administrative Director with Human Resources (recruitment, hiring, training, insurance)
  • Works closely with the Acquisitions Director on logging and tracking new film acquisitions

  • Mandatory 2 - 3 years experience working in an administrative position (preferably with some supervisory experience)
  • Excellent working knowledge of Microsoft platform.
  • Proficiency using organizational contact database and mailing lists.
  • Detail oriented and strong organization skills.
  • Excellent writing/communication/customer service skills.
  • Must be comfortable on phones!!
  • Sense of humor appreciated.
  • Experience with a non-profit or media arts organization helpful.
  • Commitment to multi-cultural feminist media.
  • Friendly, professional, and pleasant demeanor.
  • We are looking for the RIGHT person for this position; therefore we are open to both part and full time candidates.
Please email resume with a letter noting relevant experience and salary history to NO PHONE CALLS, PLEASE. Please indicate Office Coordinator in the subject line and tell us where you saw the posting. Women Make Movies offers a competitive salary, as well as an excellent benefits package including employer-paid medical and dental insurance, long term disability, retirement plan, vacation, and paid holidays. Women Make Movies is an equal opportunity employer and encourages women of color, lesbians, and older women to apply.

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