The President's Assistant is responsible for supporting the functions of the office of the President. This position requires excellent time management skills, attention to detail and the ability to communicate effectively across different mediums. The primary functions of this role are administrative, and require the maintenance and management of the President's schedule, making travel arrangements, handling all correspondence and processing expense reimbursements. Additionally, the President's Assistant will also serve as NOW's Press Coordinator, handling all incoming press requests and managing the logistics of press appearances. As the representative of the office of the President, the President's Assistant must be committed to providing a positive experience for potential partners and external parties by being courteous and accommodating through in-person, phone and written communication.
Maintain the President's calendar by scheduling meetings, coordinating internal and external requests, and making travel arrangements;
Ensure that chapter and state NOW activists are informed of the President's travel to their communities and coordinate onsite meetings with them;
Handle all of the President's phone and paper mail correspondence and expense reimbursement reports;
Make copies, scan and send, and file documents;
Assist with project management, including preparing materials for the financial audit and direct mail and fundraising vendors;
Coordinate Executive Committee communication.
Press Coordination (30%)
Screen and review press and media requests;
Arrange all scheduling and logistics for press appearances;
Coordinate with the Communications team and consultant to track media requests and exposure;
Compile research on interview topics;
Facilitate relationships between local chapters and local media, when necessary.
Internship Program (15%)
Coordinates the NOW Internship program which includes: promoting internships, managing the intern application and selection process, and serving as overall internship coordinator for the office.
National Board (10%)
Assist with forging positive relationships with board members;
Staff board meetings and assist with logistics, including travel information;
Take minutes during board meetings.
Data Entry (5%)
Assist Membership and Field departments with updating the internal database, processing receipts and requests from members.
Other duties as assigned
2-year Associate's Degree in business or nonprofit administration, or previous experience staffing an executive level manager
Commitment to NOW's mission, purpose and values; knowledge of NOW's structure and involvement in feminist issues a real plus
Demonstrated ability to meet tight deadlines, work under pressure, handle simultaneous assignments and work within a team setting
Salary and benefits
Salary based on experience and qualifications. Excellent benefits include health insurance, dental insurance, life insurance, long-term disability insurance, paid sick days and generous holiday & vacation policies.
Location: National NOW Action Center, 1100 H Street NW, Suite 300, Washington, D.C. (one block from Metro Center). This is an in-house, full-time position in our Washington, D.C., office so please be local to D.C. or willing to relocate. People of color are strongly encouraged to apply.
HOW TO APPLY
Applications will not be considered without all requested information. Please e-mail resume, cover letter stating why you want to work for NOW, one-page writing sample and salary requirement to firstname.lastname@example.org. Subject line should read: Application for President's Assistant – Your Full Name. No phone calls please.