Recptionist/Executive Assistant, Sauti Yetu Center for African Women, NYC

Receptionist/Executive Assistant

Job

Job posted by: Sauti Yetu Center for African Women

Posted on: January 18, 2014

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More / LessJob description

Sauti Yetu Center for African Women is looking for a receptionist who will work directly with the Executive Director. The receptionist will manage the front desk and assist with basic human resource needs of 23+ staff and provide administrative support to the Executive Director. Specifically the candidate will be responsible for the following:
Administrative Duties.

1. Scheduling and managing the executive directors calendar, including meetings
2. Manage the front desk and the flow of information between and among staff including responding to questions.
3. Handling filing, copying and routing of documents that come through the Executive Director's office.
4. Providing overall administrative assistance to a variety of projects for ED and staff as needed
5. Organizing and processing all human resources paper work throughout the recruitment phase and assisting with HR needs and issues
6. Schedule travel for the ED as needed.

Office Assistant Duties:

1. Process purchase requisitions
2. Maintain overall purchasing needs of the office and ensure that supplies are available
3. Assisting staff with organizing of problem-solving work-space issues as they arise
4. Managing Conference room scheduling, answering the phone, maintaining office supplies, processing mail and greeting visitors and clients at the front desk
5. Maintain physical office files and filing systems
6. Set up staff meetings and maintain staff calendar and assist with organizing staff team building activities
7. Provide general support for Sauti Yetu events as needed (especially around Sauti Yetu annual activities.

Qualifications:

1. Human Resource in not for profit experience is required
2. At least one year work experience in administrative/office management capacity
3. Candidate must be extremely organized, attentive to details with ability to set priorities and deal with multiple tasks.
4. Excellent writing, proofreading and editing skills are required.
5. Ability to take initiative and exercise sound judgment.
6. Proficient in word, excel, and excellent social media skills.
7. French language is preferred but not required

Additional Requirements:

1. The successful candidate must have the ability to work well in a culturally diverse setting and be extremely flexible and mature. The position requires continual interaction with a variety of people within the office, the agency and the community at large
2. Ability to maintain discretion and diplomacy
3. A creative thinker

More / LessHow to apply

Please email resume, cover letter, a short writing sample and three references to: info@sautiyetu.org.
Location: South Bronx (3^rd Ave & 138^th Street)
Principles ONLY. Recruiters, please do not contact this job poster. Do not contact us with unsolicited services or offers

More / LessLocation

2417 3RD Avenue, Suite 205, New York, NY, 10451, US

More / LessDetails

Start date

February 3, 2014

Application deadline

January 31, 2014

Education requirements

No requirement

Employment type

Full time

Professional level

Entry level

Salary range (annual, U.S. $)

28,000 - 32,000

Salary details

comensurate with experience

Job function

Administration

Owner's areas of focus

Multi-service agency, Family, Immigration, Human rights and civil liberties, Youth, Legal assistance, Human services, Victim support, Education, Race and ethnicity, Women

More / LessMap