Auction Coordinator (temporary contract position)
Posted on: April 5, 2013
Application deadline: April 19, 2013
Posted by: NARAL Pro-Choice Washington
Dates of Contract: approximately May 1 – October 18, 2013
Position will start part time and increase in hours up to full time closer to the date of the event.
QUALIFICATIONS
- Must be available on the day and night of the auction, Saturday, October 12, 2013
- A minimum of 3 years' experience in auction/event coordination and/or related field
- Proven negotiation skills with hotels, catering and/or other vendors
- Proficient in Microsoft Office Suite (PowerPoint, Excel, Outlook, and Word)
- Tolerance for time-sensitive transactions and last minute changes
- Excellent organizational, planning and leadership skills
- High energy, flexibility and ability to meet deadline demands
- Strong attention to detail
- Excellent interpersonal, verbal and written communication skills
PRIMARY DUTIES & RESPONSIBILITIES
Auction Plan
- Work with Deputy Development Director to write and execute plan and meet set goals including fundraising goals
- Attend and report at meetings as requested by the Deputy Development Director and/or Executive Director
- Review and track expenses and maintain budget worksheets
- Coordinate with auctioneer, venue, and venders
Work with NARAL Staff and Auction Committee
- Consult with and support staff, board and volunteers through all aspects of the event
- Provide general oversight and overall production vision for the event
- Provide Deputy Development Director with weekly updates she can give auction reports at weekly staff meetings. Attend weekly staff meetings as needed
- Coordinate with staff to ensure goals are met in a timely manner
Procurement
- Ensure that procurement is on track per auction plan
- Create systems for reporting and tracking of goals and items
- Ensure all items are entered into existing auction tracking system and are completely processed
- Assess bidding from previous years' silent auctions and strategically focus on procuring items that are competitive
- Assess income to value ratio of items in previous years' live auctions and strategically focus on procuring items that will be competitive and raise the most money
- Create plan and supervise any procurement callers and volunteers
- Help grow the number of high value/exclusive items in the silent and live auctions
Manage Event Day
- Work with Deputy Development Director to create and coordinate day-of-event timeline
- Planning and coordinating with the auctioneer on live items, logistics, and event needs
- Develop floor plan
- Act as liaison with venue on all aspects of floor pan relating to silent and live auctions, timeline, and if needed, the menu and guest seating
- Directing on-site day of event set-up and strike for silent and live auctions
- Directing and assisting with the execution of the after event wrap-up
COMPENSATION
Financial compensation for this contract position will range between $8,000-$11,000 DOE
HOW TO APPLY
Please send resume cover letter, and two references HR@ProChoiceWashington.org by Friday, April 19. Please include "Auction Coordinator" in the subject line.
