Temporary Auction Coordinator, NARAL Pro-Choice Washington, Seattle, WA

Auction Coordinator (temporary contract position)

Posted on: April 5, 2013

Application deadline: April 19, 2013

Posted by: NARAL Pro-Choice Washington

Dates of Contract: approximately May 1 – October 18, 2013

Position will start part time and increase in hours up to full time closer to the date of the event.

QUALIFICATIONS

• Must be available on the day and night of the auction, Saturday, October 12, 2013
• A minimum of 3 years' experience in auction/event coordination and/or related field
• Proven negotiation skills with hotels, catering and/or other vendors
• Proficient in Microsoft Office Suite (PowerPoint, Excel, Outlook, and Word)
• Tolerance for time-sensitive transactions and last minute changes
• Excellent organizational, planning and leadership skills
• High energy, flexibility and ability to meet deadline demands
• Strong attention to detail
• Excellent interpersonal, verbal and written communication skills

PRIMARY DUTIES & RESPONSIBILITIES

Auction Plan

• Work with Deputy Development Director to write and execute plan and meet set goals including fundraising goals
• Attend and report at meetings as requested by the Deputy Development Director and/or Executive Director
• Review and track expenses and maintain budget worksheets
• Coordinate with auctioneer, venue, and venders

Work with NARAL Staff and Auction Committee

• Consult with and support staff, board and volunteers through all aspects of the event
• Provide general oversight and overall production vision for the event
• Provide Deputy Development Director with weekly updates she can give auction reports at weekly staff meetings. Attend weekly staff meetings as needed
• Coordinate with staff to ensure goals are met in a timely manner

Procurement

• Ensure that procurement is on track per auction plan
• Create systems for reporting and tracking of goals and items
• Ensure all items are entered into existing auction tracking system and are completely processed
• Assess bidding from previous years' silent auctions and strategically focus on procuring items that are competitive
• Assess income to value ratio of items in previous years' live auctions and strategically focus on procuring items that will be competitive and raise the most money
• Create plan and supervise any procurement callers and volunteers
• Help grow the number of high value/exclusive items in the silent and live auctions

Manage Event Day

• Work with Deputy Development Director to create and coordinate day-of-event timeline
• Planning and coordinating with the auctioneer on live items, logistics, and event needs
• Develop floor plan
• Act as liaison with venue on all aspects of floor pan relating to silent and live auctions, timeline, and if needed, the menu and guest seating
• Directing on-site day of event set-up and strike for silent and live auctions
• Directing and assisting with the execution of the after event wrap-up

COMPENSATION

Financial compensation for this contract position will range between $8,000-$11,000 DOE

HOW TO APPLY

Please send resume cover letter, and two references HR@ProChoiceWashington.org by Friday, April 19. Please include "Auction Coordinator" in the subject line.