Fiscal Director, Women's Community Revitalization Project, Philadelphia, PA

Fiscal Director

Posted on: April 29, 2013
Posted by: Women's Community Revitalization Project

DESCRIPTION

The Women's Community Revitalization Project (WCRP), founded in 1987, is committed to social and economic equity for low-income women and their families. WCRP develops housing and neighborhood facilities, provides supportive services, advocates for policy change, and honors leadership, dignity and justice in our communities. The organization has an operating in excess of $2,000,000 annually.

THE POSITION OF FISCAL DIRECTOR

It is the responsibility of the Fiscal Director, under the supervision of WCRP's Executive Director, to support organizational financial planning and to ensure adequate financial record keeping assuring compliance with organization and contractual obligations.

SPECIFIC RESPONSIBILITIES

Financial Planning

• Develop in conjunction with executive team
  • A multi-year strategic plan
  • Annual team financial plans
• Develop a chart of accounts that facilitates tracking of financial planning objectives

Budgeting & Managing Budgets

• Prepare annual organizational budget in a timely manner
• Prepare & maintain project budgets to properly track program expenditures
• Maintain monthly budget report (including narrative) highlighting variances and potential budgetary issues
• Work with deputy director and coordinators in the establishment & monitoring of budgets
• Initiate budget revision when needed to funding sources.
• Establish & utilize budget controls to ensure compliance with organization mission

Managing Program & Operating Finances

• Ensure proper classification of all expenditures and related revenues
• Develop and maintain cost allocation system for all indirect costs
• Ensure expenditure & activity compliance with various grant requirements
• Maintain general ledger for WCRP operating accounts
• Ensure that payroll is prepared for outside service bureau
• Develop a labor allocation system for charging grant related payroll costs
• Review payroll tax payments & reports
• Assist in preparation of annual tax filings

Managing Cash Flow, Receivables & Payables

• Manage organization cash flow (review cash flow report with executive team)
• Establish a long term cash projection model to alleviate fund shortages
• Prepare billings & financial reports to funding sources on a timely basis
• Maintain proper cash balance reserves for WCRP operations
• Develop a relationship with financing institutions for WCRP cash needs
• Maintain an aged A/R & A/P report for all invoices to ensure timely payments
• Maintain regularly scheduled check runs
• Support Finance Committee in monitoring WCRP investments

Credit & Collections

• Establish tracking system for outstanding receivables
• Ensure that all grant requirements are met when billing for grant reimbursements
• Establish relationship with grantor agencies to assist in timely reimbursement
• Establish relationship with regular vendors (in conjunction with Administrative Coordinator) to allow program objectives

Reporting

• Maintain monthly reports that include budgeted, actual, projected expenses & revenues with highlighted variances and issues (to be reviewed by executive team and placed on shared drive)
• Maintain monthly receivable, payable and cash balance reports
• Establish cash flow projection reports
• Develop quarterly statements of financial position & activities
• Utilize financial analysis tools to use to interpret interim statements
• Prepare for annual audit
• Coordinate interim reviews with external auditor
• Assist in preparation of grant applications

Internal Controls

• Review and update an accounting/operations manual to establish & identify controls, checks & balances
• Assist in development of an internal system for ensuring compliance with grantor requirements
• Work w/Executive Director to staff Finance Committee
• Support Finance Committee in monitoring WCRP financial operations; meet & report on a regular basis.
• Work with WCRP's auditor to provide financial training to Finance Committee and Board of Directors

Housing Development

• Maintain financial records of development ventures from pre-development through construction
• Assist auditor with cost certification and initial tax return for each development

Administrative

• Administrative oversight of accounting staff in organizational bookkeeping responsibilities.
• Responsible for computerized accounting and reporting systems development
• Attend coordinators' committee, executive team, supervisory, board and staff meetings
• Prepare other reports such as lobbying, etc. as needed

REQUIRED QUALIFICATIONS

- Bachelors degree in Accounting or Finance required.

- A minimum of 5 years in a senior financial position at a non-profit organization required

- Must be proficient in accounting software

- Strong supervision and communication skills

- Commitment to working as part of a team

- MBA or CMA a plus

HOW TO APPLY

Send resume and cover letter to WCRP, Attn: Cecilia

Mailing address: 407 Fairmount Ave., Philadelphia, PA 19123

Fax number: (215) 627-6766

Email: cdenning@wcrpphila.com