Administrative Assistant, Center for Domestic Peace, San Rafael, CA

Administrative Assistant

Posted on: April 19, 2013
Posted by: Center for Domestic Peace

HOURS: Full-time, some evenings, occasional weekends
COMPENSATION: $15.63/hour or $32,510 annual (includes bilingual differential)
BENEFITS: 3 weeks vacation, medical and dental package
UNION: Yes
TRAINING RATE: A training rate of $2,500 to $5,000 less per annum may be offered for up to six months for applicants who do not meet the minimum requirements.

DESCRIPTION
CENTER FOR DOMESTIC PEACE is a non-profit organization, in existence now for 35 years, working at the county, state, and national level to end domestic violence. Center for Domestic Peace (C4DP) serves women, men, and youth who have been, and/or who are at risk of being, abused and or battered, or who have perpetrated, and/or who are at risk of perpetrating, abuse, bullying, and or battering. C4DP's programs helping children, teens, women, and men to live violence-free lives include: 24-hour hotlines; emergency shelters; transitional housing; support groups; legal advocacy; school programs; community prevention and education projects; professional continuing education programs; corporate, state, and nation-wide trainings; leadership development programs; and resource identification. 

RESPONSIBILITIES

• Be the primary point of contact and greet all participants, donors, tenants, public, and staff professionally; Provide support in-person, over the phone, and by email; 
• Provide office administrative support including copying, faxing, phone calls, message taking, processing mail, scheduling, ordering and maintaining inventory of office supplies;
• Assist with the planning, scheduling, logistics, catering, and materials preparation and designing for meetings, trainings, workshops, and any other events as requested;
• Coordinate conference room scheduling and assist with commercial tenants requests and follow-up, as directed by Operations and Facilities Manager;
• Document production assistance including but not limited to word processing, assembly, and placing orders with approved printers;
• Efficient coordination of administrative work to meet project schedules and deadlines;
• Update various employee schedules, as directed by Operations and Facilities Manager;
• Assist with projects as requested;
• General Admin support for C4DP programs as needed;
• Assist with receipt of donations.

REQUIREMENTS

• Fluent bilingual in English and Spanish; complete fluency in reading, writing, and speaking;
• Minimum of two years knowledge/experience in professional office administrative procedures;
• Excellent administrative and communications skills: with excellent communication skills in all these areas;
• Excellent computer/word processing skills, strong knowledge of MS Office Suite; 
• Knowledge of database use and management, including Microsoft Access and Excel; 
• Knowledge of phones, filing systems, office equipment, supply ordering and ability to perform tasks in a timely and consistent manner;
• Ability and desire to work as part of a team in a dynamic and fast-paced environment;
• Ability to organize, prioritize and work with diverse staff and service users;
• Resourceful, self-starting, self-motivated, able to manage multiple tasks simultaneously; ability to be flexible;
• Sensitivity and understanding of the issues of domestic violence & feminist principles;
• Valid driver's license and auto insurance; 
• Must be able to lift 30 lbs.

HOW TO APPLY

Email current resume with a cover letter to: modishoo@centerfordomesticpeace.org


No calls please.

Center for Domestic Peace is an equal opportunity and affirmative action employer.