Operations and Finance Manager, Mujeres Unidas y Activas, San Fran, CA

Operations and Finance Manager

Posted on: November 26, 2012

Posted by: Mujeres Unidas y Activas

MORE / LESSDESCRIPTION

Organizational Description

Mujeres Unidas y Activas (MUA) is a 22 year old grassroots organization of Latina immigrant women with a double mission of promoting personal transformation and building community power. MUA offers intensive community organizing and leadership trainings, mutual support workshops and peer counseling, workforce development trainings and workers' rights projects, and community education and organizing campaigns that allow immigrant women's voices to be heard on the local, state and national levels. MUA's is currently focused on winning better working conditions and stronger labor protections for household workers, ending domestic violence, and protecting and advancing immigrant rights. MUA is committed to building an organization that is led by its membership. Currently, 7 of 17 staff began as member leaders in MUA.

Employment Opportunity

MUA is looking for a part-time Operations and Finance Manager (75% FTE) who is organized, technologically savvy, attentive to details, a team player and committed to social justice. The Operations and Finance Manager ensures the smooth functioning of the administrative, financial, personnel, and technological systems of MUA's two offices in San Francisco and Oakland. The Operations and Finance Manager is supervised by the Co-Director for Development, Fundraising, and Administration and supervises the Finance Assistant.

Responsibilities

Financial

• Oversee accounting practices and supervise Finance Assistant
• Maintain vendor relations and files, research new vendors as necessary
• Work closely with Fundraising and Finance team to manage the organization's financial systems and reporting
• Support bookkeeping functions
• Work with Political Director to track grassroots and direct lobbying hours and expenses
• Assist external accountant with annual audit process
• Prepare financial reports and analyses for internal and external audiences with direction from accountant.
• Ensure that relevant financial data is presented to the Co-Directors Leadership team, and Board Finance Committee.

Operations

• Manage existing office and technology equipment, tech planning and implementation, and supervise technology vendor relations and consultants
• Manage existing database (Salesforce) as well as determine future database needs to manage growth in fundraising and organizing programs
• Train staff in technology systems.
• Oversee risk management and legal activities: letters of agreement, contracts, leases, and other legal documents and agreements.
• Maintain records for contracts, business registrations, and insurance enrollments
• Manage insurance acquisition and policies
• Develop office policies as necessary
• Process and maintain confidential documents and information
• Ensure best use and organization of MUA's two offices
• Support materials acquisition via purchases and donations

Management & Human Resources:

• Manage personnel files and HR documents and orient staff to organization policies.
• Administer payroll and employee benefits.
• Assist Directors with hiring, orientation, training and termination of staff, interns and volunteers.

Preferred Skills and Qualifications

• Minimum 2 years experience in administrative and/or operations tasks within in social justice organizations;
• Experience, expertise, and skills in organizational operations work—including office operations, communications systems, and finance management;
• Proficiency with computer operations and programs, including QuickBooks, excel, word, database;
• Supervision experience, and the ability to share and train others in administrative skills
• Excellent communication and organizational skills—good attention to detail and well organized;
• Self-motivated—proven ability to work independently;
• Strong time management and multi-tasking skills;
• Ability to work well with diverse groups and populations;
• Bilingual; Fluency (written and oral) in English and Spanish
• Understanding of issues facing low-wage workers and immigrant communities as well as a commitment to the leadership development of immigrant women

MORE / LESSHOW TO APPLY

To apply, please send resume, cover letter in Spanish and English, three references, and salary history tomua@mujeresunidas.net. Priority will be given to applications received by December 10th. No phone calls please! Mujeres Unidas y Activas is an equal opportunity employer. People of color, women, immigrants, youth, gays and lesbians, and people with disabilities are encouraged to apply!