Assistant, Initiatives for Girls and Women, NoVo Foundation, New York, NY

Assistant, Initiative for Girls and Women

Posted on: June 7, 2013
Application deadline: June 21, 2013
Posted by: NoVo Foundation

DESCRIPTION

NoVo Foundation is dedicated to catalyzing a transformation in global society, moving from a culture of domination to one of equality and partnership. NoVo supports the development of capacities in people—individually and collectively—to help create a caring and balanced world that operates on the principles of mutual respect, collaboration, and civic participation, thereby reversing the old paradigm predicated on hierarchy, violence, and the subordination of girls and women.

We structure our grant making around initiatives, rather than by program areas. These initiatives are varied in form, but all reflect our commitment to building authentic partnerships with grantees and other funders, and to taking calculated risks. We invest in innovative strategic grant making and initiatives that we hope, in the near and long term, will lead to societal transformation.

As part of our work to end violence against girls and women, the NoVo Foundation has a focus area on ending sex trafficking and the commercial sexual exploitation of girls and women. We believe that the commercial sex industry profoundly violates the human rights of girls and women – perpetuating and causing endemic violence, trauma, and oppression amongst girls and women who often are already the most marginalized. We seek to build a world in which no girl or woman is sexually exploited, and instead has meaningful opportunities and the chance to live a life free of violence.

Our work to end sex trafficking is premised on the idea that the commercial sex industry is a marketplace, and that we can "disrupt the market" with increased choice for the bought; more risk for the buyer; and less reward for the business.

POSITION SUMMARY

The Assistant will provide administrative support for the development and ongoing implementation of the Foundation's work to end sex trafficking. The Assistant reports directly to the Senior Manager, and works closely with other Foundation staff. Responsibilities will include meeting and event planning, communication with relevant partners and stakeholders, research and reporting, and general administrative support for activities that advance NoVo's work to end sex trafficking.

The ideal candidate is a high-performing administrative professional who is supremely organized and detail-oriented. She/he must be flexible, a quick learner, and successfully able to anticipate needs and improve systems when needed.


RESPONSIBILITIES

• Coordinate special events to advance NoVo's strategy to end sex trafficking and manage all related logistics for the Initiatives team, current grantees, and other relevant partners; including booking travel, accommodations, event space, and other event planning activities;
• Schedule meetings related to NoVo's work to end sex trafficking and coordinate with others' calendars where needed;
• Conduct exploratory background research into anti-trafficking areas;
• Provide staff support by attending meetings and events in person and listening for areas of follow-up;
• Assist the Initiatives team in meeting preparation and follow-up, including researching related information as needed;
• Draft and proof-read correspondence;
• Prepare and submit expense reports;
• Develop and maintain electronic filing system for NoVo's ending sex trafficking work, including information on current grantees and relevant partners;
• Participate in and record notes of internal team meetings and meetings with grantees and other relevant partners;
• Provide general administrative support for the Initiatives team as needed, including, word processing and editing, photocopying, and filing.

REQUIREMENTS

Education

• Bachelor's degree in a field relevant to the skills and/or knowledge that would benefit the Initiatives' work to end sex trafficking.

Experience

• One or more years of experience in a professional office environment coordinating basic projects, performing complex scheduling, and writing correspondence.
• Familiarity, passion, and demonstrated commitment to advancing NoVo's goals of ending violence against girls and women everywhere and ensuring that girls everywhere are able to reach their full potential.

Qualifications

• Self-starter with demonstrated good judgment, flexibility, resourcefulness, and problem-solving abilities.
• Excellent written and verbal communication skills (in person, via e-mail, and on telephone).
• Methodical, swift, and accurate in the execution of all responsibilities.
• Ability to simultaneously manage multiple projects while maintaining a firm grasp on individual project details.
• Experience organizing complicated domestic and international travel and associated logistics.
• Excellent research skills.
• Comfort with quantitative data, budgets, and financial information.
• Ability to handle confidential information with complete discretion.
• High proficiency in Microsoft Office and Mac applications. Experience with Salesforce and Concur a plus.

Compensation and Culture:

NoVo offers competitive salaries, excellent benefits, generous vacation, and a pleasant working environment. We employ a small staff and are dedicated to promoting an environment of collaboration and workplace flexibility. NoVo values diversity and is committed to the recruitment and retention of individuals of diverse backgrounds, gender, race, religion, and sexual orientation.

For further details about the mission and vision of the NoVo Foundation please visit www.novofoundation.org

HOW TO APPLY

For employment consideration, the optimal way to contact us is via e-mail at jobs@novofoundation.org.

All applications must include:

• Resume
• Thoughtful cover letter (including how you became aware of this opportunity: job portal, referral, etc.)
• One business writing sample (attached in PDF format)
• E-mail applications to: jobs@novofoundation.org
• Subject Line: Assistant, Initiatives for Girls and Women/YOUR NAME
• Application Deadline: June 21^st, 2013

Women's Health Program Specialist, American College of Obstetricians & Gynecologists, Washington, DC

Women's Health Program Specialist

Posted on: May 24, 2013
Posted by: American College of Obstetricians and Gynecologists

DESCRIPTION

The American College of Obstetricians and Gynecologists is a not-for-profit membership organization supporting over 57,000 members/physicians across the country. Our organization supports the nation's leading group of professionals providing health care for women. Located in S.W. Washington, DC, we provide a positive, supportive work environment, 35-hour work weeks, excellent benefits and so much more! Benefits include health and dental insurance, employer funded retirement plan, public transportation subsidy, use of the free on-site fitness center, and more! To learn more about our organization, please visit our Website at www.acog.org!

We are looking for a Program Specialist who will manage all aspects of one of our women's health programs focused on the quality of care in hospitals.

RESPONSIBILITIES

• Receive and guide requests through each stage of the program including: coordinating business agreements, effectively communicating data with the appropriate internal and external parties, processing and maintaining evaluations, copyediting, and providing administrative support.
• Update and maintain program materials and databases including forms, reference manuals, hospital code sheets, worksheets, and training resources.
• Support the committee by assisting in the development of the agenda, compiling agenda books, preparing reports and minutes, and implementing committee decisions.
• Assist in the recruitment of new members, nurses, medical writers, and other health care professionals as reviewers and plan/implement training sessions.
• Serve as the medical writer/team administrator as part of the review team on about two site visits per year as needed. Coordinate all site visit preparation with the hospital coordinator and medical records coordinator. Communicate with review team members in advance of site visit to ensure all site visit logistics have been confirmed. Accompany team on site and record all information that will be included in the final report and assist the team as they interview hospital members and conduct the chart review. Draft the site visit report with input from the review team and continue to coordinate the report editing process.
• Develop and implement marketing strategy, including creation of all marketing materials and coordination of booth exhibiting at association conferences.
• Develop working knowledge of the College's resources and guidelines. Become familiar with the College's publications in order to understand the College's guidelines for caring for women. Research health care sources to proactively gather relevant reference information to be included in the report.

REQUIREMENTS

• Bachelor degree is required.
• Knowledge of medical terminology, and experience with research, statistics, spreadsheets, and tables is essential. Experience with medical databases, such as Medline are also essential.
• Basic knowledge of accounting management, HTML/website management is required.
• Previous program management experience required. Medical association experience is desirable.
• Proficiency in MS Office including Word and Excel.
• Excellent written communication and editing skills while managing multiple projects;
• Must be able to work extended hours on planned meeting days (730am-830pm).
• The position requires travel 5% of the time, including some weekends.
• Must be able to lift 25 pounds. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to prepare boxes for shipping, file documents or store materials.

HOW TO APPLY

To apply, please submit your cover letter and resume online at:
https://home.eease.adp.com/recruit/?id=1662521

IMPORTANT NOTE: The application system does not provide a specific place for you to upload/input your cover letter. Please remember to upload/paste your cover letter AND resume as one document.

Office & HR Assistant, Room to Read, San Francisco, CA

Office and Human Resources Assistant

Posted on: May 17, 2013
Posted by: Room to Read

DESCRIPTION

Room to Read seeks to transform the lives of millions of children in developing countries by focusing on literacy and gender equality in education. Working in collaboration with local communities, partner organizations and governments, we develop literacy skills and a habit of reading among primary school children, and support girls to complete secondary school with the relevant life skills to succeed in school and beyond.

We are non-governmental, non-religious and work with many local NGOs and community based organizations to implement our programs. We currently work in Bangladesh, Cambodia, India, Laos, Nepal, South Africa, Sri Lanka, Tanzania, Vietnam, and Zambia – countries with a desperate lack of resources to educate their children. Since our inception, Room to Read's worldwide team has impacted over 7.8 million children by constructing more than 1,600 schools, establishing over 15,000 libraries, publishing 874 new children's book titles in 27 local languages, and reaching over 20,000 girls through our Girls' Education program.

Room to Read has an annual budget of approximately US$43.7 million and our global staff numbers over 600. Our global headquarters is located in San Francisco, and we have smaller fundraising offices in Delhi, New York, Hong Kong, London, Mumbai, Sydney, and Tokyo. We have an Asia Regional Office located in New Delhi and program offices in Colombo, Dar es Salaam, Dhaka, Hanoi, Ho Chi Minh City, Kathmandu, Lusaka, New Delhi, Pretoria, Phnom Penh, and Vientiane.

POSITION OVERVIEW

Room to Read seeks a dedicated and personable Office & HR Assistant (OA) to provide administrative support to our growing, 100+ employee Global Office staff, in the US and abroad. The OA is responsible for ensuring the smooth operations of the Room to Read Global Office as well as providing administrative support to the Human Resources department. This is a fantastic entry-level position for a bright, self-motivated, well-organized individual who wants to be part of a fast-growing international non-profit. Daily tasks are predominately focused on administrative support, with occasional projects and potential opportunity for increased responsibility. The Office & HR Assistant will report to the Sr. Manager, Human Resources and is a member of the Human Resources Team.

DUTIES & RESPONSIBILITIES

General Office Management (≈60% of time):

• Serve as receptionist for the San Francisco office, which includes answering, directing, and returning phone calls regarding Room to Read inquiries
• Manage Facilities including liaising with building management, cleaning service, other outside vendors, and staff to ensure that the office is secure, clean, well maintained and appointed, and provides adequate space
• Greet and direct visitors and guests
• Collect, sort, distribute, and post incoming and outgoing mail
• Prepare customs documents and bill international and express shipping
• Manage general email inquiries to Room to Read (info@roomtoread.org)
• Monitor supply and equipment stock, determine needs, and place requests for necessary items
• Maintain relationships with outside vendors and seek new relationships that benefit our operations
• Assist in overseeing office infrastructure (workspaces, common spaces, office set up) including office expansion and/or office moves for all RtR GO offices (San Francisco, New York, Sydney, London, Hong Kong, Tokyo, Mumbai)
• Create, implement, and update office systems/procedures
• Develop, implement, and oversee an emergency plan for the office
• Assist with Office Management budget
• Administer the GO cell phone policy
• Conduct office tours for all new hires
• Take comprehensive notes at monthly All Hands team meetings
• Create and support positive team morale and office environment

HR Team Administrative Support (≈40% of time):

• Coordinate the logistics of the quarterly Global Office New Hire Orientation program (i.e., booking flights and hotel rooms, scheduling trainings)
• Coordinate and plan all team-building activities including the annual GO offsite retreat, holiday parties, birthday celebrations, staff recognition events and the annual friends & family picnic
• Maintain HR employee, payroll, recruiting and insurance files on both our shared public drive and in paper storage files to ensure organization and legal compliance
• Maintain Global Office photo yearbook
• Complete expense and credit card reports for the Chief Talent Officer
• Facilitate visits to the Global Office of employees from other offices including visa, flight, hotel and ground transportation arrangements
• Manage renewal of independent contracts when they expire
• Assist Recruiters, hiring managers, and candidates throughout the recruiting process (scheduling interviews, running background checks)
• Other duties, as assigned

QUALIFICATIONS

Required:

• Bachelor's degree
• Ability to be present, on-site at our San Francisco office (this position is not conducive to remote work)
• Meticulous attention to detail
• Exceptional organizational and multi-tasking skills – the candidate must be able to establish priorities, successfully juggle those multiple priorities and deadlines and consistently communicate progress and outcomes achieved
• Highly professional demeanor – the OA will have opportunities to interact w/both internal staff as well as external vendors, clients, funders and should therefore have mature and highly developed communication skills, both written and oral
• Self-reliance and initiative – once trained in systems and procedures, the ideal OA will operate successfully with minimal direction
• Proficiency in using the Microsoft Office suite
• Flexibility
• Ability to troubleshoot and independently solve problems as – and even before – they arise
• Ability to work independently and as part of a team
• Prior success working closely and building relationships with diverse groups of people
• Proven track record of achieving results
• Legally eligible to work in the United States; no sponsorship provided
• Ability to perform some physical labor

Preferred:

• 1-2 years' work experience in a fast-paced, growth-oriented organization
• Working or volunteering in a non-profit organization that is focused on maintaining high quality work and low overhead

To be successful as a member of the Room to Read team, you will also:

• Have a passion for our mission and a strong desire to impact an up-and-coming non-profit organization
• Be an innovative and creative thinker; you're not afraid to try something new and inspire others to do so
• Have a very high level of personal and professional integrity and trustworthiness
• Have a strong work ethic and require minimal direction
• Work well independently as well as part of a team
• Thrive in a fast-paced and fun environment

COMPENSATION

Room to Read offers a competitive salary with excellent benefits. Benefits include health, dental, vision, long-term disability insurance, commuter benefits, and a 401K match. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, fun, and rapidly growing organization that is changing the world through literacy and gender equality in education.

HOW TO APPLY

Please send a cover letter and resume by email, with "Office & HR Assistant" in the subject line, (no letters, calls, faxes, or drop-ins) to hiring@roomtoread.org. Due to high applicant volume you may not receive a response from Room to Read. Applications are accepted until the position is filled.

Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.

Executive Coordinator & Board Liaison, Ms. Foundation for Women, Brooklyn, NY

Executive Coordinator and Board Liaison

Posted on: April 29, 2013
Posted by: Ms. Foundation for Women

DESCRIPTION

The Ms. Foundation for Women seeks a dynamic Executive Coordinator and Board Liaison who will serve as the "gatekeeper" of the President and CEO's Office and will manage schedules and communications with internal and external parties. In particular, s/he will be the point person for the Board of Directors and will facilitate effective and efficient communication between the Board of Directors, President and CEO, and Foundation staff. This position will report to the President and Chief Executive Officer (CEO).

KEY AREAS OF RESPONSIBILITY

President and CEO's Office Administration

• Manage the schedule of the President and CEO;
• Coordinate meetings via telephone, videoconference, and in-person;
• Prepare travel arrangements and itineraries for the President and CEO including hotel, flights, ground transportation;
• Keep the office of the President and CEO organized and operating effectively and efficiently through the development and maintenance of paper and electronic filing systems;
• Facilitate the tracking and signing of all documents executed by the President and CEO;
• Screen President and CEO's phone calls and determine and execute their proper handling;
• Assist in the creation of Power Point presentations, reports and other documents as needed;
• Assist in the coordination of regular Executive Team, Senior Management and cross-departmental team meetings; prepare agendas, notes and minutes as requested;
• Coordinate logistics for visitors to the office including: hotel, transportation, meeting space, meals, etc.;
• Prepare expense reports for the President and CEO and process payment of all President and CEO Office invoices;
• Coordinate with Development, Communication and Human Resources staff to maintain up-to-date partner contact information;
• Liaise with Executive Team, Senior Management and other staff to facilitate cross-departmental information sharing;
• Create monthly organization-wide metric reports in close coordination with the Executive Team, Directors of Human Resources and Information Technology, and Manager, Operations and Human Resources;
• Conduct and report findings on basic research, as required by the President and CEO.

Board Liaison

Board Engagement

• Coordinate logistics for all Board meetings;
• Work closely with the Executive Team and Senior Management to provide substantive organizational updates to the Board prior to each meeting;
• Coordinate with the Marketing & Communications and Development teams to arrange Board member participation in special events, such as dinners, networking events, and speaking opportunities; and
• Coordinate Board visits to the Ms. Foundation office.

Board Committees

• Coordinate with Committee chairs and Senior Management to schedule regular Committee meetings and distribute materials; and
• Attend Committee meetings and assist in the drafting of minutes, as needed.

Board Orientation

• Develop and maintain the Board Orientation manual; update orientation materials as necessary, and distribute to incoming Board members as they are selected; and
• Serve as the point person for new Board member orientation.

Communication

• Carry out the communications for several Board Meetings per year as well as all Board Committee Meetings.

Information Sharing

• Create monthly programmatic updates for the Board;
• Periodically send news articles and/or press releases that merit the Board's review; and
• Facilitate coordinated and streamlined communications between Board and staff.

Record Keeping

• Maintain all details related to the Board of Directors, including contact information, biographies, bylaws, meeting materials, and terms of service.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor's degree in English, Communication, or Business Administration required.
• At least five years of high level/executive administrative support or other relevant experience.
• Demonstrated communication skills including excellent oral and written English language skills and ability to communicate ideas effectively.
• Demonstrated organizational skills, ability to organize and prioritize workload, track assignments and provide organizational support for high level executive.
• Ability to successfully execute multiple, simultaneous projects on tight timelines with quality results.
• Ability to work both independently and collaboratively.
• Advanced computer skills including Microsoft Excel, Word and PowerPoint.
• Ability to multitask and problem solve.
• Ability to interact effectively with a variety of people at different levels in a diverse and multi-cultural environment.
• Excellent interpersonal skills.
• Must possess a commitment to the mission and values of the Ms. Foundation for Women and an interest in social justice and women's issues.

HOW TO APPLY

Please submit a cover letter with salary requirements and your résumé to Human Resources at http://forwomen.org/content/5/en/

Please, no follow-up phone calls or faxes. We regret that it is not possible to communicate with candidates except those who most closely match our requirements. Thank you.

The Ms. Foundation for Women is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.