Executive Assistant, The Jewish Women's Foundation of the Greater Palm Beaches, West Palm Beach, US

Executive Assistant

Job posted by: The Jewish Women's Foundation of the Greater Palm Beaches

Posted on: October 2, 2015

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Job description

Job Title: Development Assistant

Reports to: Chief Executive Officer

Position Type: Full Time

Organizational Overview

JWF is the only Jewish feminist grant making and advocacy organization in the Palm Beach area focused on systemic solutions to social and economic gender inequalities. We provide opportunities for women to leverage their skills and resources to improve the lives of women and girls. JWF nurtures women as leaders and is a vital voice for women and girls in our community, in Israel and around the world. JWF strives to create a more just and equitable society for all. To learn more visit:[[http:jwfpalmbeach.org|jwfpalmbeach.org.]]

Executive Assistant

JWF has an exciting opportunity for an individual who is organized, detail-oriented, and responsible to support the Chief Executive Officer's daily activities and the fundraising efforts of this rapidly growing organization. The ideal candidate will be energetic, highly motivated, a self-starter comfortable working in a fast-paced environment, a problem-solver, and a person who can prioritize workload. The individual must also have excellent interpersonal and communications skills.

Job responsibilities include but are not limited to

Executive Support:

• Manage Chief Executive Officer's calendar, scheduling and confirming appointments and coordinating travel arrangements;
• Support Chief Executive Officer's preparation for meetings;
• Work with other staff to coordinate Chief Executive Officer's speaking engagements;

• Assist in preparation for Board meetings and take minutes at Board meetings and relevant committee meetings;
• Take, transcribe and disseminate meeting notes;
• Perform all bookkeeping functions, utilizing Quick Books, including preparing expense reports and reimbursements, in a timely fashion;
• Assist with special projects in conjunction with Chief Executive Officer;
• Provide other assistance as needed.

Development Support:

Donor Relations:

• Track progress on annual fundraising goals;
• Ensure all donors receive timely acknowledgment letters;
• Maintain and update information about donors in Donor Perfect;
• Maintain systems for tracking relationships with prospective and current individual donors;
• Ensure Board and Trustees are informed of donations from their contacts;
• Coordinate outreach, invitations, RSVP tracking and follow-up from donor events;
• Coordinate mailings and emails including end-of-year campaign and major events;

Donor Research:

• Research prospective individual supporters, creating profiles for top prospects;
• Create briefing documents in preparation for all face-to-face donor and prospect meetings as well as cultivation events;

Communications:

• Update and maintain JWF's website with upcoming events and news;
• Ensure organizational informational packets are well presented, and communications collateral material is kept up to date and stocked;
• Lay out organizational emails and mailings;
• Maintain email/mailing lists and ensure up to date contact information for all stakeholders.

Competencies and Qualifications:

• Passion for JWF's mission.
• Strong organizational skills and attention to detail;
• Comfort working in a growing organization, including performing a wide variety of functions, multi-tasking and meeting required deadlines;
• Demonstrated resourcefulness, optimism, problem solving and flexibility;
• Excellent interpersonal skills;
• Ability to stay calm under pressure;
• Ability to work independently and in a team environment;
• Strong data and database management skills, ability to create and run reports, manage and interpret data (proficiency with Excel needed, proficiency with Donor Perfect and QuickBooks needed);
• Knowledge of the American Jewish community and/or the not for profit sector, gender issues, and the State of Israel is a plus.
• Ability to work some evenings and occasional weekends;
• 1-3 years of relevant work experience;
• Bachelor's Degree or equivalent.

How to apply

For immediate consideration, please send your resume and cover letter to Jennifer@jwfpalmbeach.org and indicate your name and Executive Assistant in the subject line. Applications will be reviewed on a rolling basis until the position is filled.

We thank you for your interest in career opportunities with JWF. Due to high volume, only those candidates selected for an interview will be contacted.

JWF is an equal opportunity employer and provides competitive salaries and benefits.

Location

101 Northpoint Parkway, West Palm Beach, FL, US

Details

Education requirements

4-year degree

Employment type

Full time

Professional level

None specified

Benefits

leave early for Shabbat, Jewish holidays off, PTO, health insurance

Job function

Accounting and finance ,Communications ,Administration ,Fundraising ,Database management

Owner's areas of focus

Philanthropy ,Religion and spirituality ,Women