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Tuesday, July 23, 2013

Program Coordinator, The Foundation for Living Beauty, Pasadena, CA

Program Coordinator

Posted on: July 22, 2013
Application deadline: August 21, 2013
Posted by: The Foundation for Living Beauty

The Program Coordinator position functions within the Living Beauty team to perform a variety of program development and administrative duties. The Program Coordinator oversees the coordination and administration of all programs including planning, organizing, and controlling program activities; public relations development through community education, involvement and support.
The mission of The Foundation for Living Beauty is to empower women to increase their self-esteem, physical wellness, and emotional stability while coping with the taxing affects of cancer and chemotherapy.
The Program Coordinator performs a wide range of duties including some or all of the following:
Program Development
  • Commitment to the values expressed in the mission of The Foundation for Living Beauty and demonstrates behavior consistent with those values
  • Plan the delivery of overall programs and activities in accordance with the mission and the goals of the organization, including retreats, sisterhood day programs and fundraising efforts
  • Manage a program evaluation framework to assess the strengths of the programs and to identify areas for improvement
  • Report evaluation findings to the Executive Director and recommend changes to enhance the program, as appropriate
  • Monitor the program activities on a regular basis and conduct event evaluations according to the program evaluation framework
  • Ensure that program activities operate within the policies and procedures of the organization
  • Ensure that program activities comply with all relevant legislation and professional standards
  • Develop forms and records to document program activities
  • Maintain website information for upcoming programs and events
  • Maintain online social media posts, event promotion and photos on Facebook, Instagram and Twitter
  • Test online event registration for website before promotion to clients
  • Assist in engaging volunteers for appropriate program activities using established volunteer management practices
  • Communicate with participants and other stakeholders to gain community support for the program and to solicit input to improve the program
  • Liaise with managers to ensure effective and efficient program delivery
  • Support the Outreach Coordinator's program for social worker outreach
  • Establish community support for discounted lodging, equipment and other benefits
  • Develop press releases, brochures and other public relation materials
  • Contact a broad spectrum of promotional outlets, print, electronic and social media to establish a strong support coalition
  • Provide public presentations and demonstrations to potential support groups
  • Assist in developing funding proposals for the program to ensure the continuous delivery of services
  • Ensure that programs operate within the approved budget
  • Monitor all budgeted program expenditures
  • Manage all project funds according to established accounting policies and procedures
  • Ensure that all financial records for the program are up to date
  • Ensure efficiency and cost effectiveness through in-kind donations and volunteers
  • Participate in fundraising activities as appropriate
  • Perform other duties as directed
The Program Coordinator should demonstrate competence in some or all of the following:
  • Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
  • Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
  • Lead: Positively influence others to achieve results that are in the best interest of the organization.
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
  • Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
  • Minimum two years of experience in a related field
  • Experience in program development, special event development and promotion
  • Understanding of counseling principles and practices
  • Interest in holistic health principles and practices
  • Knowledge of staff/volunteer management and supervision
  • Refined written skills and articulate public speaking ability
  • Knowledge of website updating
Working Conditions
  • Usually work in an office environment, but the mission of the organization may sometimes take them to non-standard workplaces
  • Usually work a standard work week, but may be required to work some evenings, weekends or overnight to facilitate and monitor program activities
Proficiency in the use of computers for:
  • Website updates and maintenance
  • Word processing
  • Simple accounting
  • Databases
  • Spreadsheets
  • E-mail
  • Internet
  • Social media
Salary details
The Program Coordinator position is a part-time, non-exempt position. Salary range is $15-20/hour and is based on qualifications and experience.

Interested parties should submit a resume and cover letter outlining why you're interested in the position and include relevant experience, achievements, salary history, and 3-5 professional references, to:
Trina Smith

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