Development Associate, Global Fund for Women, San Francisco, CA

Development Associate

Posted on: November 19, 2014
Posted by: Global Fund for Women

ORGANIZATION BACKGROUND

Global Fund for Women is a grantmaker and a global advocate for women's human rights. We help to advance the movement for women's human rights by directing resources to and raising the voices of women worldwide. We invest in local, courageous women and women-led organizations, and create digital advocacy campaigns on critical global issues for women and girls.

JOB SUMMARY

The Development Associate provides administrative support to the Vice President of Development, as well as some support to the Development team relating to donor stewardship. The Development Associate is part of the Development team and reports to the VP of Development.

ESSENTIAL JOB FUNCTIONS

Direct Administrative Support to VP of Development

• Scheduling and Planning: This position is responsible for maintaining the VP of Development's calendar. Responsibilities include but are not limited to: handling travel arrangements, scheduling phone calls and in-person meetings, and collaborating in planning for staff meetings, special events, retreats, and conferences.
• Communications: This position facilitates communication from the VP of Development. Responsibilities include but are not limited to: screening incoming calls, mail, and faxes, responding when necessary; attending various meetings, preparing agendas, summarizing notes, preparing and distributing minutes as needed; drafting and proofing correspondence.
• Budget: This position helps the VP of Development manage expense reports, track financial/budget reports for the VP and, on an as-needed basis, compile updated expense information for the Finance team.
• Data/Information Management: This position maintains records of donor correspondence and other related documentation to support the work of the Vice President. Tasks include but are not limited to: updating donor database as needed to track essential information from VP's contact with donors.
• Clerical Support: This position will provide clerical support to the VP of Development, tracking ongoing projects and processes, developing workflow systems to increase efficiency, and handling any ad hoc projects.

Support to Development Team

• Teamwork: Develop strong working relationships with staff in all areas of the organization. Actively participate in planning and meeting goals as an integral team member. Participate in cross-functional work-teams as appropriate. Assist with special projects as needed to support the Development team and the Global Fund for Women as a whole.
• Donor stewardship: Support team-related projects such as semiannual impact report mailings and sends out donor acknowledgment and thank-you letters
• Event Support: Assist Dev team with donor events including report and list generation, creation of invitations, RSVP process, event logistics, post-event follow up, including mailings of thank you letters and other event related tasks
• Donor Research: Prepares Donor Briefs
• Information Management: Provides gift entry and acknowledgment support at year-end, as needed
• Miscellaneous: Follow the Global Fund policies and procedures. Carry out job responsibilities in a manner that reflects concern for personal health and safety and that of co-workers

ORGANIZATIONAL RELATIONSHIPS

Internal Relationships

This position reports directly to the Vice President of Development. In addition to daily working relationships with the VP, Primary Contact Managers, and all staff, the Development Associate will also have periodic contact with Board members.

External Relationships

As a representative of the Global Fund for Women, the Development Associate will have periodic contact with donors, institutional partners, vendors, consultants, and community leaders.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Strong organizational skills
• Excellent written and verbal communication skills
• Demonstrated ability to initiate, plan, and implement projects
• High degree of skill with Macintosh computers, using Word, Excel, Outlook, and Salesforce.
• Excellent judgment, including sensitivity to confidential information
• Ability to analyze systems and create new strategies for improving and organizing work flow
• Understanding of non-profit and philanthropic organizations
• Excellent clerical skills, including scheduling and record keeping
• Ability to work independently, at times with minimal supervision, and as part of a team
• Skill in working in a fast paced environment with flexibility to adjust to changing priorities
• Excellent interpersonal skills with the ability to develop positive working relationships and demonstrate sensitivity and appreciation for diverse viewpoints and different communication styles in a multicultural environment.
• Ability to multitask and skillfully balance competing needs across the team
• Develop thorough understanding of internal communication needs and excellent rapport with all levels of staff.
• Demonstrate sensitivity to relationships with major donors and influential community leaders
• Strong interest in and commitment to women's issues

Preferred:

• Experience in fundraising or development program
• Administrative support experience in development or fundraising
• Familiarity with Salesforce or other fundraising databases
• HTML for supporting event invitation development

EDUCATION AND EXPERIENCE

• Bachelor's degree
• Minimum 3-5 years of administrative assistant experience, in a Macintosh environment, preferably in a non-profit
• Experience working in a diverse and team oriented environment

START DATE AND COMPENSATION

The projected start date for this position will be January 2015. The Development Associate is a full time, non-exempt position. Salary will be commensurate with experience. The Global Fund for Women offers 100% employer paid premium health benefits, an excellent paid leave package, a generous retirement plan, and other benefits.

HOW TO APPLY

Applications and all supporting documents will be received until position is filled.

All pages of the application should be typed and should include the following:

• Cover letter, with the applicant's current contact information
• Resume, including references with contact information

To submit your application materials, please visit our website: http://www.globalfundforwomen.org/who-we-are/job-opportunities.

NO PHONE CALLS PLEASE! Please note: due to the volume of applications we receive, we will not be able to process applications that are incomplete.

The Global Fund for Women is committed to working globally and addressing inequities. In line with this global lens, it is our policy to actively seek a diverse pool of candidates, from a variety of backgrounds, who are committed to the mission and vision of the Global Fund.