Program Assistant, Nontraditional Employment for Women, New York, NY

Program Assistant

Posted on: November 19, 2014
Application deadline: December 15, 2014
Start date: January 5, 2015
Posted by: Nontraditional Employment for Women

ORGANIZATION DESCRIPTION

Nontraditional Employment for Women (NEW) is a nonprofit community-based organization that trains economically disadvantaged women for nontraditional careers that provide a good living wage and benefits. NEW is the longest-running program of its kind in the nation, and has helped thousands of New York City women secure skilled, unionized jobs in the construction, energy, transportation, green and facilities maintenance industries.

JOB DESCRIPTION

Nontraditional Employment for Women (NEW) is seeking a Program Assistant to provide administrative support and to coordinate various program initiatives. The position works closely with program staff and reports directly to the Executive Assistant. Responsibilities include:

• Maintain and monitor NEW's performance-based contract tracking systems;
• Data entry, conduct quality reviews of data entry, and system information;
• Assist in maintaining program and contract files;
• Assist with the collection of documents from applications, students, and graduates;
• Provide follow-up via phone or mail for training applicants, students, and graduates;
• Collect, analyze, and report program statistics including recruitment, training, employment, and retention;
• Schedule regular events for NEW students and graduates;
• Maintain ordering and delivery of program instruction materials, supplies, and tools;
• Scheduling space for internal meetings and keeping classroom calendars up to date;
• Provide administrative and clerical support to staff as needed;
• Perform other duties as necessary.

QUALIFICATIONS

The ideal candidate will be self-motivated and flexible. S/he has excellent interpersonal skills, and enjoys working with a variety of people. S/he also possesses the ability to take initiative, work independently, multi-task, and prioritize responsibilities. NEW seeks candidates with the following qualifications and experience:

• B.A. or B.S. degree;
• Previous background in nonprofits or workforce development programs preferred;
• Excellent communication and organizational skills;
• Ability to prioritize in a fast-paced team environment and meet deadlines;
• Computer proficiency in Microsoft Word, Excel, Outlook, Access;
• Interest in NYC workforce development, a plus.

HOW TO APPLY

All candidates must submit a resume and cover letter to jobs@new-nyc.org with Program Assistant in the subject line. Due to the high numbers of applicants for this position, we regret that we can only respond to candidates that we would like to interview. No phone calls please. NEW is an Equal Opportunity Employer.