Director of Administration, New Orleans Workers' Center for Racial Justice, New Orleans, LA

Director of Administration

Posted on: August 28, 2013
Application deadline: September 16, 2013
Posted by: New Orleans Workers' Center for Racial Justice

POSITION SUMMARY

The Director of Administration is a key member of the organization's senior management team who provides critical direction and oversight of finances, grants management & fundraising planning, legal administration, human resources, and facilities management. The ideal candidate will be prepared and energized to lead the organization through an important phase of operational growth and performance. This individual must be both a strategic thinker and strong implementer, with the ability to communicate effectively and drive processes across the organization.


KEY RESPONSIBILITIES


Financial Management

• Direct the financial management of the organization. Prepare the organization and program budgets, and track income and expenditures against them. Prepare regular cash forecasts and other financial reports for the Board of Directors and the staff.
• Supervise all accounting and bookkeeping activities. Perform or oversee reconciliation of banking and other accounts and financial activities. Working with an external payroll provider, prepare the monthly payroll and oversee its entry into the accounting system.
• Working with external accountants and the Treasurer, prepare NOWCRJ's annual financial statements and IRS 990, and oversee the auditors' review. Manage and prepare all other necessary governmental filings and financial recordkeeping.

Organization Management

• Supervise all aspects of the organization's administration, working closely with the Executive Director and the Administrative Coordinator, in order to facilitate the smooth functioning and growth of the organization and its programs.
• Manage the human resource needs of the organization. Prepare contracts and agreements for staff and consultants. Ensure compliance with all federal, state, and local employment laws and regulations. Oversee management and recordkeeping for 1099 contractors.
• Oversee management of NOWCRJ's premises including the administrative offices. Maintain the relationship with the landlord; ensuring issues or needed repairs are addressed in a timely fashion. Supervise staff in the maintenance and care of the premises and equipment.
• Oversee the organization's IT resources, working with other staff and consultants as required.
• Support NOWCRJ's programs and campaigns as required.

Development

• Oversee fundraising activities carried out by staff, the Board, and the development committee. Supervise grantwriting consultants. Work with the staff and consultants to execute the annual appeal to individual donors, board-related fundraising; and donor cultivation and appreciation. Maintain the organization's funding plan in conjunction with budgeting and cash forecasting activities.
• Prepare and submit all funding-related reports and documentation to ensure compliance with grant requirements. Working with the Executive Director, establish or maintain relationships with existing and potential institutional funders and partners.

Legal Administration

• Work closely with the Legal/Policy Director to ensure efficient operations of the Legal Department.
• Oversee IOLTA fund accounting.
• Work with Legal/Policy Director to maintain compliance requirements and procedures according to licensing and operational guidelines.

Other Responsibilities

• Support the Executive Director's relationship with the Board of Directors. Provide any necessary day-to-day operational information to the board and solicit input from board members as needed for financial, programmatic, and fundraising management. Attend meetings of the board and its committees. Assist all members of the board and committees in setting timelines and strategies for meeting their goals.
• Represent the organization as needed at external events.
• Other duties may from time to time be necessary to support the successful operation of the organization.

QUALIFICATIONS

• Minimum of 4 years administrative management experience in the non-profit sector, with successively increasing responsibility including management of staff.
• Significant experience in financial management, including budgeting and cash forecasting, preparing or assisting in the preparation of financial statements and reports, and bookkeeping using QuickBooks. Familiarity with the principles of not-for-profit accounting.
• Experience in development, including individual and institutional fundraising, is strongly preferred.
• Strong organizational skills, in order to institute efficient and scalable processes and improve them over time.
• Strong leadership skills and the ability to inspire others to work together and improve their own work and the work of the organization.
• Strong computer skills, including QuickBooks, MS Excel and MS Word. Experience with databases or fundraising software strongly preferred.
• At least a 4-year college degree; specialization in progressive social movements or not-for-profit management preferred.
• Background in and strong commitment to social justice and winning systemic social change. Strong familiarity with organizations committed to social change, and a deep commitment to NOWCRJ's mission – building the power and participation of communities across color lines to win real improvements in peoples' lives and to build a movement for economic and racial justice.

Women, people of color and LGBTQ persons are strongly encouraged to apply.

HOW TO APPLY

Send cover letter, résumé and three references to:
Hiring Committee
Email only: careers@nowcrj.org
Please include Director of Administration in the subject line.
NO PHONE CALLS OR WALK-INS ACCEPTED.