The Level Playing Field Institute (LPFI) is committed to eliminating the barriers faced by underrepresented people of color in science, technology, engineering and math (STEM) and fostering their untapped talent for the advancement of our nation.
Founded in 2001, LPFI (www.lpfi.org) is an Oakland-based nonprofit organization that operates four STEM-focused education programs for underrepresented middle and high school students: the Summer Math and Science Honors Academy (SMASH) is a year-round academic program that targets high school students, the Saturday Math and Science Honors program (SMASH Prep) targets African American boys between grades 6-8, Level the Coding Field hackathons is a two-day coding exposure experience for middle and high school students, and CampCode is a two-week long summer computer science exposure program for middle school students. Additionally, (and connectedly) LPFI conducts research examining inequity in access and opportunity across K-12, higher education, and workplace contexts in order to improve the outcomes for underrepresented students in STEM fields. LPFI is funded by private donors, foundations, and corporate giving and is currently expanding in exciting ways. The next couple of years are a pivotal time for LPFI as we begin work to prepare our education and development efforts to achieve national impact.
LPFI is seeking a highly-organized, detail-oriented, highly-motivated administrative assistant for the Educaiton Programs Associate position. The ideal candidate has programs experience and will provide thorough support to the Education Team and contribute to the streamlining of administrative processes within a growing organization. The Education Programs Associate will play a valuable role in the successful scaling of the SMASH program and the current programs at UC Berkeley, Stanford, and UCLA.
This position will provide the successful candidate the opportunity to:
Manage streamlining processes and documentation
Maintain and organize both paper files and electronic files of student, alumni and parent contact and demographic information
Manage all calendars and periodically update webpages.
Maintain SMASH handbooks, documents, the operations manual and SMASH Program Manual.
Organize and maintain SMASH inventory
Update and maintain a current & active internship, scholarship, fellowship and mentorship databases for scholars and alums; provide administrative support for the management of information, data and materials with partner organizations
Provide support in creating volunteer opportunities and coordinating volunteer schedules
Arrange travel for Education Team to national SMASH sites and conferences
Attend meetings with the Education Team to determine administrative program needs
Provide administrative support for seasonal hiring of Academic and Residential teams
Purchase laptops and tech equipment for national SMASH programs
Translate written documents from English to Spanish, as needed
Answer the general LPFI phone line
Manage administrative functions for SMASH program needs
Work with Education Team to co-manage or lead logistics for education events, academic year workshops, social and volunteer activities including sending out invitations, ensuring attendance & RSVPs, reserving rooms, food and beverage needs, clean-up, etc.
Communicate with scholars, alums and their families about upcoming events and workshops and attendance issues
Track scholars' and alums' meeting attendance, academic records, and scholarship disbursements, as well as records needed to determine eligibility for SMASH scholarships
Provide administrative support during SMASH Academy.
Be available for weekend meetings and events throughout the year and in particular, March through August
Work with accounting staff to ensure accurate and timely payments to vendors, reimbursements to staff.
Support with annual auditing needs and documentation.
The successful candidate for this position will be able to demonstrate the following qualifications:
4 year degree in an education-related field and/or 2 years of experience in education administration
A minimum of 2 years administrative experience in a fast-paced, nonprofit setting
Excellent organizational, multi-tasking and time management skills including the ability to successfully manage multiple projects with many stakeholders at once
Extreme attention to detail
Advanced proficiency in Microsoft Office Suite software (Word, Excel, PPT, Outlook, Zimbra) and Google Docs, with the ability to: create spreadsheet reports that include formulas, graphs, or pivot tables; designing and formatting presentation-ready documents with images and text boxes, create and send advanced mail merges
Understanding of and sensitivity to the barriers that students of color face in accessing higher educatio; Demonstrated effectiveness working with low-income underrepresented youth preferred
Strong verbal/written communication skills and financial skills
Ability to adapt quickly to changing situations and circumstances; ability to work efficiently both independently and collaboratively
Ability to work some nights and weekends as required for some program events and workshops
Access to a vehicle during the summer component of SMASH program (mid-June through July)
Comfortable with exploring and learning new technologies
Proficiency in Adobe Creative Suite a plus
Accessible to students and families
Position requires lifting up to 15 pounds for ¼ of the time
Good sense of humor
Spanish fluency preferred
Commitment to our Organizational Values: Focus on Impact; Strengthen our Communities; Balance Passion and Practicality; Experiment, Evaluate, Modify, Implement; Be a Strong Link in the Chain; Celebrate and Have Some Fun.
Compensation $40-$45K a year depending on experience
Excellent benefits package including medical, dental, vision, life/disability insurance, paid time off, 401k, volunteer time and flexible spending accounts (i.e. parking, transit, medical and dependent care).
Statement of Non-Discrimination
In keeping with our beliefs and goals, no employee or applicant will face discrimination/ harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/ domestic partner status, sexual orientation, gender identity, disability status, or veteran status. Above and beyond discrimination/ harassment based on "protected categories," Level Playing Field Institute also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at Level Playing Field Institute.
HOW TO APPLY
Apply for this position by clicking here. The application includes a place to upload you resume, cover letter and provide a written response to specific prompts. This position closes on January 15, 2015 or until filled.