Executive Assistant / PR & Marketing Assistant / Database Administrator, Step Up Women's Network, LA

Executive Assistant / PR & Marketing Assistant / Database Administrator

Posted on: January 9, 2013

Posted by: Step Up Women's Network Los Angeles

MORE / LESSDESCRIPTION

Specific Responsibilities

Executive Assistant

• Manage the day-to-day calendar and activities of the CEO
• Assist the CEO with various administrative tasks such as planning travel, scheduling meetings, taking minutes, updating contacts, etc.
• Answer the main Step Up phone line and respond to email inquiries
• Communicate regularly via phone, letter and email with program participants, donors and potential sponsors
• Create and maintain files and organizational systems for the office
• Assist with disseminating direct mail to Step Up members and supporters
• Manage bank deposits and credit card transactions
• Troubleshoot IT and equipment issues as necessary
• Go on out-of-office errands, as necessary
• Special projects as needed

Public Relations Assistant

• Assist the marketing and communications director with updating press kits, media research and social media outreach
• Research and help develop outreach plan for awards, speaking engagements & exhibitions appropriate for Step Up leadership
• Assist with/manage internal communications including e-blasts, updates to website and updates to prospectus' & marketing materials; create new prospectus' & marketing materials as needed
• Manage graphic design, printing & other vendor relationships for marketing or event-related needs
• Assist with pitching local and national media Step Up program-related stories
• Assist with pitching local and national media 'expert' placement of Step Up leadership
• Assist with writing and executing national monthly e-newsletter
• Implement and serve as editor of Step Up's national blog
• Assist with/manage Step Up's social media presence including Facebook, Twitter, Instagram, Pinterest, LinkedIn and YouTube

Database Administrator

• Manage the administrative needs of the national and Los Angeles office, and remotely assist Chicago and New York offices
• Regularly update database and intra-office documents for smooth communication between all Step Up cities
• Serve as main administrator of Step Up's Customer Relationship Management System (Salesforce or modified Treehouse)
• Manage requests for CRM reports, systems additions or modifications from all offices
• Track and enter all membership and other income for all offices

Qualifications

Step Up is an innovative and active organization that strives to maintain an aggressive calendar of activities to meet the needs of the women and girls we serve. The ideal candidate:

• Has earned a college degree and has 1+ years of office work experience
• Is a team player with a positive, professional, can-do attitude
• Is a people person and enjoys communicating with diverse constituents
• Demonstrates strong attention to detail and cares about delivering quality, professional work
• Is a self-starter, a fast learner, does not require heavy supervision and copes well with change (i.e., is flexible)
• Proficient in Microsoft Word, Excel and Outlook
• Demonstrates impeccable organization skills
• Demonstrates strong writing skills
• Can multi-task among competing priorities
• Can keep up in a fast-paced environment with changing demands
• Is interested in women's issues, cares about our cause and is interested in working in a non-profit environment

Reporting Relationship

This position will directly report to the CEO.

Hours

The ideal candidate is seeking a 40-hour workweek and is available from 9:00 a.m.-6:00 p.m., with a flexible schedule that allows for some evening and weekend work.

MORE / LESSHOW TO APPLY

Interested candidates should submit a resume and cover letter to jenni@suwn.org. No phone calls please. Step Up will contact all those we wish to interview.

MORE / LESSLOCATION

510 S Hewitt St. #111, Los Angeles, California, 90013, United States

MORE / LESSDETAILS

Education requirements

4-year degree

Employment type

Full time

Professional level

None specified

Salary details

Salary commensurate with experience.

Benefits

Medical, dental & vision; extensive vacation

Job function

Database management, Public relations,Marketing, Human resources,Administration, Communications

Owner's areas of focus

Youth, Philanthropy, Women