Administrative Associate
Posted on: April 23, 2013Application deadline: May 31, 2013
Posted by: Center for Reproductive Rights
DESCRIPTION
The Center for Reproductive Rights (the "Center"), a global human rights organization founded in 1992 with expertise in constitutional and international law, seeks an Administrative Associate to be based in its New York City headquarters. The Administrative Associate reports to the Director of the Office of the President and will provide administrative support to the President & CEO and the Scheduler. The Administrative Associate will join the team of an innovative and cutting-edge organization committed to promoting the equality, reproductive health, and self-determination of women throughout the world. National-level courts, regional human rights courts, and United Nations bodies have increasingly recognized that a woman's right to reproductive autonomy and reproductive healthcare are basic human rights that must be protected. The Center for Reproductive Rights has played a key role in securing these legal and policy victories and works with attorneys and advocates in the U.S., Latin America, Africa, Asia, and Europe. In addition to its headquarters, the Center has offices in Washington, D.C., Nairobi, Kenya, Bogotá, Colombia, Kathmandu, Nepal, and Geneva, Switzerland. The Center's current annual operating budget is approximately $15 million.
The Administrative Associate will have the benefit of the Center's many strengths:
- A compelling global human rights mission and cutting-edge legal and policy work that has a reputation for quality and excellence.
- A dynamic organization that has consistently grown in budget size and program impact.
- Dynamic and articulate spokespeople.
- Established relationships with and the respect of opinion leaders, journalists, editors, and legal and NGO partners.
- An organizational philosophy that values and supports strong financial management and a proven track record of strong audits and best practices oversight.
- An impressive and engaged Board, strong leadership team and a solid balance sheet.
The Center works across the globe on issues including access to life-saving obstetrics care, contraception, abortion services, and comprehensive sexuality information, as well as the prevention of forced sterilization and FGM. It has brought groundbreaking cases before national courts, U.N. committees, and regional human rights bodies, and has built the legal capacity of women's rights advocates in over 50 countries. The Center's groundbreaking litigation and advocacy has transformed how reproductive rights are understood by courts, governments, and human rights bodies, and its undivided focus on reproductive rights has given it unparalleled expertise in the use of constitutional, international and comparative human rights law to hold governments accountable for failing to ensure women's access to critical reproductive healthcare services.
The Center is led by President & CEO Nancy Northup, who brings a rich mix of experience in public interest law, government service, and women's rights advocacy. Under her leadership, the Center has expanded its international work, including the launch of an international litigation campaign that has included the first abortion case decided by the U.N. Human Rights Committee and the first case to frame preventable maternal deaths as a human rights violation. She also led the integration of the human rights framework in the Center's U.S. work and the establishment of the Law School Initiative. Before joining the Center in 2003, Ms. Northup served as the founding director of the Democracy Program at the Brennan Center for Justice at NYU Law School; as a prosecutor and Deputy Chief of Appeals in the U.S. Attorney's office for the Southern District of New York; and as a law clerk to the Honorable Alvin B. Rubin of the U.S. Court of Appeals for the Fifth Circuit. Ms. Northup has taught constitutional law and human rights as an adjunct professor at NYU and Columbia law schools.
The Center is a not-for-profit 501(c)(3) organization governed by a 23-person board of directors. The Center has a diverse staff of over 100 professionals from Chile, Colombia, Croatia, Kenya, Korea, Nepal, Nigeria, the Philippines, Sweden, Slovakia, the U.K., and the U.S.
RESPONSIBILITIES
The Administrative Associate's main responsibilities will include:
- Manage all correspondence for the President/CEO and Director. Develop and maintain work flow processes to ensure that correspondence is composed, edited and proofread for signing by the President/CEO or other surrogates. Correspondence may include memos, proactive letters of congratulations or thanks, and emails. Coordinate with other departments as needed.
- Plan and execute the logistics of all Board of Directors meetings and affiliated activities throughout the year. This includes researching and securing venues and caterers, developing board/committee meeting schedules and agendas, organizing materials and mailings, coordinating with IT, handling travel arrangements for board members, and completing other administrative paperwork.
- In conjunction with the Director of the OOP, coordinate the administrative functions and daily operations in support of board affairs, as well as develop and monitor the board affairs annual budget; ensure that the activities of the Board and its standing Committees are well-documented and that appropriate filing and archiving of information occurs.
- Record and track Board-related developments, such as Board-approved commitments and policies, maintain and update various Board documents and coordinate and ensure execution of follow-up from meetings.
- Support the Director of the OOP and team in providing logistical support for all-staff meetings, other special large scale meetings, special events, conferences and awards.
- Maintain up to date and accurate contact lists for the OOP and generate reports as needed.
- Receive and screen phone calls and assist with issues in their primary stages whenever possible. Work with OOP team to make sure all callers receive initial responses within two (2) hours and for more complex calls, appropriate responses within reasonable time frames.
- Research and secure travel arrangements for U.S. and International travel
- Process expense forms for the Office of the President.
- Serve as a point-person for daily IT needs for the OOP.
- Assist in maintaining President/CEO's files
- Provide other administrative duties that include but are not limited to mailings, copying, collating, and organizing reports and other materials.
- Bachelor's degree required;
- Excellent writing, proofreading and editing skills with attention to detail;
- Minimum of three to five years of related work experience;
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint; experience with Sharepoint preferred;
- Ability to maintain confidentiality with sensitive information;
- Ability to work collaboratively and under pressure;
- Flexibility to work overtime;
- Commitment to reproductive rights and human rights generally;
- Work, educational and/or volunteer experience in reproductive rights and/or human rights issues are preferred;
- Experience with event planning and travel arrangements is very helpful.
Compensation: The Center offers a competitive salary commensurate with experience and a comprehensive benefits program.
HOW TO APPLY
Please send a cover letter and resume to resumes@reprorights.org, and indicate "Administrative Associate, Last name and Code 178 in the subject line." The cover letter and resume should be sent as attachments.
The Center for Reproductive Rights is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage candidates from all groups and communities to apply.
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